Administration Officer - Sanitation

Personnel Alter Ego; Montreal; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading organization in the real estate sector is looking for an Administrative Officer to provide essential administrative support within the sanitation department. The role involves planning, monitoring, and coordinating various administrative tasks, ensuring smooth operations. Candidates should be proficient in both French and English, possess good mathematical skills, and have experience in a similar role. Join a company that values its employees!

Qualifications

• Minimum of two years of experience in a similar role.

Responsibilities

• Provide administrative support for planning and monitoring work activities.
• Ensure preparation and coordination of files related to housing and maintenance.
• Process invoices within the financial system.

Skills

Proficiency in French

Proficiency in English

Good knowledge of mathematics

Tools

Office automation tools

Job description

Organization Overview

This organization, operating in the real estate sector, is seeking an Administrative Officer for its sanitation department.

Tasks and Responsibilities

1. Provide administrative support for planning, monitoring, control, and distribution of work activities within the administrative unit.
2. Ensure the preparation, follow-up, and coordination of files related to housing, work recordings, fumigation, elevator maintenance contracts, disasters, or similar areas.
3. Enter information related to maintenance work requests and perform administrative reconciliation of work records.
4. Verify the conformity of data entered on invoices, purchase orders, delivery notes, and similar documents.
5. Prepare and process requisitions.
6. Follow up and update maintenance work lists.
7. Complete, prepare, and monitor attendance records, travel, and related reports.
8. Update various computer files of the administrative unit.
9. File and photocopy administrative documents.
10. Transmit documents to contractors or external stakeholders.
11. Prepare reports related to purchase order follow-up.
12. Distribute maintenance work as needed.
13. Participate in closing work requests when required.
14. Approve, enter, and follow up on contractors' invoices.
15. Open and monitor claims files.
16. Process invoices within the financial system.

Desired Profile

• Proficiency in French and spoken English.
• Good knowledge of mathematics.
• Proficiency with office automation tools and understanding of accounting principles.
• Understanding of issues related to maintaining residential buildings.
• Minimum of two years of experience in a similar role.

Join this organization that strives to ensure its employees feel valued!