Administration

Kinark Child & Family Services; Cobourg; On-site; CAD 22,000 - 30,000; Part time

Benefits offered by this job

Salary & Benefits

Flexible work

Pension plan

Wellness program

Training opportunities

Supervision

Accredited programs

Job summary

Kinark Child and Family Services in Cobourg, ON, is seeking a Part-Time Administrative Assistant for the Northumberland Program. Reporting to East Administrative Manager, the role provides reception duties, file management, and data entry to support clinical and program operations.

Ideal candidates have a high school diploma, 1+ year admin experience, strong communication, and proficiency in Word/Excel. Bilingual English/French is a plus.

Qualifications

• Minimum High School Diploma.
• Minimum 1 year of recent experience in a similar role.
• Strong communication skills, both written and verbal.
• Proficiency using Microsoft Word and Excel.
• Ability to learn new software as needed
• Excellent time management, organizational and self-planning skills.
• Satisfactory Criminal Record Check (including a Vulnerable Sector Screening) and Pre-Employment Medical are required.
• Candidates bilingual in English and French will be given special consideration.

Responsibilities

• Provide administrative support including reception duties (greeting clients, setting up meeting rooms, and answering a multi-line phone system).
• Monitor and maintain client files (scanning, copying, preparing materials, data entry).
• Support program operations and CUPE Local 2860 terms.

Skills

Communication

Bilingual EN/FR

Time management

Organization

Learning agility

Admin experience

Attention to detail

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Kinark Child and Family Services has a rich 50-year history serving children and youth through a wide range of evidence-based mental health services that include individual, family, and group counselling. We are on a mission to help children and youth with complex needs achieve better life outcomes with a broader vision of a healthy future for Ontario’s children and youth. We have a passionate team of over 700 staff serving close to 9,000 children and youth each year in our three program streams - Community-based Child and Youth Mental Health, Autism, and Forensic Mental Health.

Our people are the heartbeat of our organization where ‘Holding children, youth, and families at the centre of all that we do’ is only one of the values that guides our work.

In support of our journey towards being an employer of choice in our sectors, our staff is engaged for feedback to identify and support improvements, big and small, to enhance the employee experience.

If you have a passion for making a difference in the lives of children and youth with complex needs and want to be part of the mission we are on… Come join our team!

For more information about Kinark, our values, our strategic priorities, and our service programs, please visit ourwebsite at www.kinark.on.ca .

What we offer:

• Competitive salary, comprehensive health and dental benefits, and other employment perks *
• Flexible work arrangement supporting employee work life balance
• Employer Matching Defined Contribution Pension Plan up to 6% *
• Employee Wellness Program
• Extensive Educational and Training Opportunities and Supports
• Supportive work environment with regular Supervision and Feedback
• Renowned Accredited Clinical Programs

*Dependent on hours worked, length of service and/or collective agreement (where relevant)

We currently have an opportunity for:

Position Title

Administration

Program Lists

Kinark Child & Family Services -> Northumberland Program

Location

Cobourg, ON K9A 5J7 CA (Primary)

Reg/Temp

Regular

Start Date

October 19, 2026

Temporary End Date

Full/Part Time

Part-Time

Relief

No

Other Employee Classification (if applicable)

Total # of hours per week

27

# of Positions

1

Close Date

September 22, 2026

Job Description

Reporting to East Administrative Manager, the Part-Time Administrative Assistant is responsible for providing administrative support to the program which includes reception duties (greeting clients, setting up for meeting and answering a multi line phone system), monitoring and maintaining client files (scanning, copying, preparing materials, data entry).
The role will work up to 28 hours per week.
The Administrative Assistant position is covered by the Canadian Union of Public Employees (CUPE), Local 2860.

QUALIFICATIONS AND SKILLS:

• Minimum High School Diploma.
• Minimum 1 year of recent experience in a similar role.
• Strong communication skills, both written and verbal.
• Proficiency using Microsoft Word and Excel.
• Ability to learn new software as needed
• Excellent time management, organizational and self-planning skills.
• Satisfactory Criminal Record Check (including a Vulnerable Sector Screening) and Pre-Employment Medical are required.
• Candidates Bilingual in English and French will be given special consideration.

** Please note that Equivalent combination of education & experience will be considered.

Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening or Criminal Broad Record Check, based on position, and completed Pre-Employment Medical certificate. Criminal record check disclosures with confirmed findings will be reviewed in accordance with applicable policies and relevant legislation and does not necessarily preclude employment. Each case is reviewed individually and considers the relevance of the findings to assess the implications to employment

Candidates must have the skills and knowledge needed to work with an increasingly diverse client and staff population as well as a proven commitment to anti-oppression, equity, and inclusion as relevant for the role applied to.

Kinark Child and Family Services values inclusivity and diversity in the workplace, including age, ancestry, disability, gender expression, gender identity, race, religion and sexual orientation, that make each of us unique, and recognize that people experience oppression based on these characteristics and identities. We encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation during any stage of the recruitment process, please notify People and Culture at [e-mail] [phone].

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.