administrateur de projet/Project Administrator

EllisDon; Saguenay; On-site; CAD 38,000 - 54,000; Full time

Job summary

EllisDon is seeking an administrative/office coordinator in Saguenay to support daily operations, handle reception and mail, and coordinate meetings and calendars. You will welcome visitors, manage rooms, and ensure timely communication with colleagues and clients.

The ideal candidate has 1–3 years of admin experience, excellent written and verbal communication, strong professionalism, and proficiency with Microsoft Office and Google apps. Bilingual in French and English is required.

Qualifications

• 1–3 years of experience in administration/office coordination.
• Ability to work independently and as part of a team under tight deadlines.
• Strong written and verbal communication skills.
• Professionalism and confidentiality in handling sensitive information.
• Proficiency with Microsoft Office and Google suite; general tech knowledge.

Responsibilities

• Perform daily administrative tasks and support EllisDon office operations, including reception and mail handling, answering and routing calls promptly and courteously.
• Welcome visitors, direct them to meeting rooms, and notify the relevant person of arrival.
• Prepare and document outgoing mail and packages; arrange pickup and delivery timelines.
• Coordinate internal meetings, reserve rooms, arrange catering, liaise with IT, and prepare meeting spaces.
• Manage incoming/outgoing mail, schedule room usage, maintain spreadsheets, and print training materials.
• Keep meeting rooms clean and stocked throughout the day.
• Daily upkeep of coffee machines and kitchen supplies; place product orders and service calls as needed.
• Assist managers with calendars, client follow-ups, industry events, internal events, document gathering, email tracking, and urgent inquiries.

Skills

Bilingual (French and English)

Microsoft Office

Google apps

Communication skills

Teamwork

Independent work

Job description

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Thinking about a change?
We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.
Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.
In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

En Tant Qu\'administrateur De Projet, Vous Devrez

• Effectuer les tâches administratives quotidiennes et soutenir les opérations du bureau EllisDon, dont les services de réception et de courrier, en répondant et en dirigeant les appels entrants de manière rapide, professionnelle et courtoise.
• Accueillir tous les visiteurs de l’entreprise et les diriger dans les salles de réunion, et s’assurer que la personne concernée est avisée de leur arrivée.
• Préparer et documenter tous les courriers, colis et paquets sortants à l’interne ainsi qu’à l’externe, et organiser la récupération ainsi que la livraison de courrier dans un délai convenable.
• Organiser les réunions internes au besoin, cela peut comprendre le fait de réserver la salle de réunion appropriée, placer les commandes traiteur, coordonner avec les TI, préparer la salle de réunion, nettoyer tous les éléments des salles de réunion.
• Gérer le courrier entrant et sortant, les horaires de la salle de documentation, les diverses feuilles de calcul et l’impression du matériel de formation.
• S’assurer que toutes les salles de réunion sont propres et bien approvisionnées au cours de la journée.
• Entretenir quotidiennement la machine à café et la cuisine, passer les commandes de produits et les appels de service, au besoin.
• Assister les gestionnaires pour la gestion des calendriers, le suivi client, le suivi des événements de l’industrie, la planification ou l’organisation des événements internes, le rassemblement des documents de rapport, le suivi des courriels et les questions urgentes.
• Est-ce le bon rôle pour vous?

• Un à trois ans d’expérience dans l’administration/coordination de bureau
• Capacité de travailler de manière indépendante et en équipe, ainsi qu’à travailler sous pression et dans des délais serrés
• Solides aptitudes à la communication écrite et verbale
• Capacité d’exercer un bon jugement en évaluant le caractère critique d’une situation, en prenant des décisions en reconnaissant la portée de l’autorité et en faisant appel aux personnes appropriées, au besoin. Faire preuve d’un haut niveau de professionnalisme et de confidentialité dans le traitement d’informations sensibles, tant en interne qu’en externe
• Connaissance de Microsoft Office, des différents logiciels Google et connaissance générale des technologies
• Sens aigu du service à la clientèle et contact agréable au téléphone
• Bilinguisme (français et anglais)

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.
Go ahead and be yourself. We\'ll pay you for it!
We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.
Accommodation for Applicants with disabilities will be made during the recruitment process when requested.
We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.
EllisDon uses AI tools to assist in screening and assessing applicants for this position.