Admin Services Supervisor - OSS2

Minnesota Direct Care and Treatment; Saint-Paul; On-site; CAD 78,000 - 112,000; Full time

Job summary

Minnesota IT Services (MNIT) seeks an Admin Services Supervisor in St. Paul to lead the MNIT Administrative Services Unit.

The role focuses on managing diverse clerical and facilities-related tasks, budgeting, and serving as a critical liaison to senior management. Under limited supervision, you will organize and direct a team to maintain efficient office operations while coordinating with multiple MNIT units.

Qualifications

• Proven experience managing an office environment and coordinating facilities, administrative, and logistical responsibilities.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software.
• Excellent organizational skills with the ability to manage multiple tasks and priorities.

Responsibilities

• Lead the Admin Services Unit operations and drive continuous improvement.
• Direct staff performing diverse clerical and/or technical support tasks and act as liaison with MNIT leadership.
• Approve fiscal documents and budget reports for Assistants Commissioners.
• Coordinate facilities management and administrative processes to ensure efficient office operations.
• Support onsite facilities coordination with limited telework eligibility.

Skills

Office management

Facilities management

Organizational skills

Attention to detail

Communication

Customer-focused mindset

Education

Associate's or bachelor's degree in business administration or Facilities Management

Tools

Facilities software

Job description

Working Title: Admin Services Supervisor

• Job ID: 96387
• Location: St. Paul
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/01/2026
• Closing Date: 09/08/2026
• Hiring Agency/Seniority Unit: Minnesota IT Services
• Division/Unit: MNIT Enterprise / Operations Support Supv
• Work Shift/Work Hours: Day
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $26.87 - $38.83 / hourly; $56,104 - $81,077 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 216 - Middle Management Association/MMA
• FLSA Status: Exempt - Executive
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Job Class: Office Services Supervisor 2

Agency: Minnesota IT Services

The work you'll do is more than just a job

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Join the 2,800+ professionals of Minnesota IT Services (MNIT) who connect Minnesotans to services that will improve their lives. This position will be part of the Enterprise Services team, which delivers a full suite of services to state agencies, boards, councils, and commissions, and many central services to local government partners.

As the Admin Services Supervisor you will lead the overall operations and continuous improvement of the MNIT Administrative Services Unit. Under limited supervision/procedural control, the incumbent will organize, control, and direct a number of diverse clerical and/or technical support functions through subordinate staff who perform varied and diverse tasks; these staff provide office program management work for all major units of MNIT Services. The incumbent will serve as a key liaison between Assistant Commissioners and MNIT management. This position approves all fiscal documents and records for the Administrative Services Unit budget, supervises the keeping of accounts and the preparation of budget reports for Assistant Commissioners.

MNIT is seeking a highly organized, proactive, and detail-oriented individual to serve as our Office Manager, with a dual focus on Facilities and Administrative Coordination. This role is central to the smooth operation of our office environment, ensuring our facilities are well-maintained, our administrative processes are efficient, and our team has the support they need to succeed. The ideal candidate will be a strong problem-solver, a skilled communicator, and capable of managing multiple priorities in a fast-paced environment.

This Position Requires An Employee To Work Onsite At 600 Robert St N, St Paul, Minnesota At Least 50% [or More Or Less If Space Limitations Remain] Of The Time, With Limited Telework Available. Telework Eligibility Depends On Residence

• Candidates living in Minnesota or within 50 miles of the worksite in a bordering state (Iowa, North Dakota, South Dakota, and Wisconsin) may telework up to 50%.
• Minnesota residents living more than 50 miles from the worksite may be eligible to telework more than 50%.
• Candidates living 50 miles or more from the worksite in a bordering state may work onsite 100% or may be telework eligible if relocating within 50 miles.

Minimum Qualifications

To qualify, candidates must clearly show all of the following qualifications in their resume. Resume tips available here:

Experience Must Include

• Proven experience managing an office environment, including facilities, administrative, and logistical responsibilities.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software.
• Exceptional organizational skills and the ability to manage multiple tasks and priorities effectively.
• A proactive and problem-solving mindset with a strong attention to detail.
• Demonstrated ability to communicate clearly and effectively in a manner that facilitates mutual understanding.
• Customer-focused approach grounded in active listening, empathy, and solution-oriented problem-solving to deliver positive user experiences.

Preferred Qualifications

• Associate's or bachelor’s degree in business administration, Facilities Management, or a related field.
• Experience working in a government or public sector environment.
• Knowledge of state procurement and administrative processes.
• Experience with building management systems or facilities software.
• Certification in facilities management (e.g., FMP, CFM).

Physical Requirements

• Occasional lifting of up to [e.g., 25] pounds may be required for moving supplies or equipment.

Additional Requirements

• SEMA4 Records Check (applies to current and past state employees only)
• Criminal History Check
• Reference Check
• Social Security and Address Verification
• Other legally required checks

Minnesota IT Services does not participate in the federal E-Verify program. Minnesota IT Services is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.

Contact

If you have questions about this position, contact MNIT Human Resources at [e-mail].

Veterans

To be considered for any Veteran's Status, you MUST indicate this on your application.

RECENTLY SEPARATED VETERANS (RSV): Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy shall be granted an interview. You must:

• Meet all Minimum Qualifications identified in this posting.
• Meet all of the RSV criteria.
• Submit a copy of your DD-214 form by the closing date to: [e-mail]

CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if you:

• Meet service requirements and have a verified service-connected disability rating of at least 30%.
• Provide qualifying documentation verifying the disability.
• Meet all Minimum Qualifications identified in this posting.
• You must submit all documentation by the closing date to: [e-mail]

Current State Employees

• Bidders: This vacancy is open for bids and all qualified applicants simultaneously. This vacancy will be filled in accordance with applicable union contract provisions. Current employees of Minnesota IT Services who are currently in an Office Services Supervisor 2 position and who are eligible to bid and apply within the seven (7) day bidding period will be considered prior to filling the position via other means.
• Current State Employees: Please note that employment provisions (including but not limited to seniority and leave accrual) vary among the three branches of Minnesota State government. When considering a job with another branch of state government, you are highly encouraged to explore these differences. For assistance, please direct questions to your current or anticipated Human Resources office.

About Minnesota IT Services

Minnesota IT Services is the information technology agency for the State of Minnesota. MNIT partners with agencies, boards, councils, and commissions to deliver secure, reliable technology solutions as we set IT strategy, direction, policies, and standards statewide. Work for MNIT and be part of a nation-leading IT organization that helps to create an innovative government that works for everyone. Our culture promotes collaboration, demands agility, and encourages us to embrace change. Be a part of something bigger than yourself, something to be inspired by; come to work for MNIT.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your Benefits May Include

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support To Help You Reach Your Career Goals

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

• A voluntary confidential program that helps employees and their families with life challenges that may affect overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.