Admin Assistant / EA Support

Agilus Work Solutions; Vancouver; On-site; CAD 60,000 - 75,000; Full time

Job summary

Join a dynamic real estate development firm in Vancouver as an Admin Assistant with EA experience. In this full-time role, you'll oversee daily operations, manage executive schedules, and ensure office efficiency. Enjoy a competitive salary, extended health benefits, and opportunities for growth while working in a newly renovated office space downtown. This position offers exposure to high-profile urban projects and a chance to make a significant impact in a fast-paced environment. If you're organized, detail-oriented, and ready to support leadership, this is the perfect opportunity for you!

Benefits

Extended health benefits, 100% employer paid

3 weeks vacation

Opportunities for growth and development

Newly renovated office space with views

Qualifications

• 3+ years of experience in administrative roles, including executive assistant functions.
• High proficiency in Microsoft Office Suite and administrative tools.

Responsibilities

• Oversee daily administrative operations and document management.
• Provide high-level assistance to the executive office and manage schedules.

Skills

Administrative Support

Calendar Management

Travel Coordination

Microsoft Office Suite

Budget Tracking

Communication Skills

Organizational Skills

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Join a fast-paced real estate development firm in Vancouver!

We're seeking an organized Admin Assistant with EA experience to support leadership and keep daily operations on track.

Agilus is recruiting for an Admin Assistant/EA Support in the real estate development industry in Vancouver, British Columbia.

A day in the life:

1. Oversee daily administrative operations of the executive office, including document management, correspondence, and ensuring overall office efficiency.
2. Identify areas for improvement in administrative systems, workflows, and organizational processes to increase effectiveness.
3. Work with internal teams and departments as necessary to support the completion of administrative tasks.
4. Provide high-level administrative assistance to the executive office, including managing schedules, preparing reports, and handling sensitive information when required.
5. Organize and schedule meetings, appointments, and travel arrangements, ensuring smooth logistics and coordination.
6. Manage expense reports, track budgets, and ensure financial accuracy.
7. Handle sensitive and confidential information with the utmost professionalism and discretion.

Must have:

• Minimum of 3 years of experience in an administrative assistant role, with exposure to executive assistant functions such as calendar management and travel coordination.
• Extensive experience managing executive calendars and arranging domestic and international travel.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
• Experience in budget tracking, expense reporting, and office operations.
• Excellent written and verbal communication skills.
• Professional demeanor with the ability to engage effectively with executives and external stakeholders.
• Exceptional organizational and multitasking abilities with a strong attention to detail.

What's in it for you:

• $60,000 - $75,000 annually
• Extended health benefits, 100% employer paid
• 3 weeks vacation
• Schedule: Monday to Friday, 8:30 am to 5:00 pm
• Full-time in-office downtown; newly renovated office space with views
• Opportunities for growth and development
• Work for one of Canada's largest and most active developers, gaining exposure to high-profile urban real estate projects.

We want to connect with you! Please apply directly online. Agilus thanks all candidates for their interest; due to high volume, only selected candidates will be contacted for an interview. Visit agilus.ca regularly or subscribe at agilus.ca/Account/Register for new opportunities.