Acquisitions Coordinator

York University; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

York University is seeking an Acquisitions Coordinator to manage operational activities for library acquisitions, including order processing, electronic resources processing, and cataloguing workflows. The role acts as the main liaison for internal library departments, ensuring timely services and accurate information.

The incumbent also assists the Manager with scheduling, training, and monitoring purchasing payments.

Qualifications

• Two years of recent library experience.
• Experience with bibliographic searching and copy cataloguing to RDA standards.
• Proficiency in MARC coding and online cataloguing workflows.
• Strong organizational and communication skills.

Responsibilities

• Coordinate operational activities supporting library acquisitions, including order processing, electronic resources processing, cataloguing workflows, and bibliographic record maintenance.
• Serve as primary point of contact for internal library departments, ensuring timely coordination of services and accurate information.
• Support the Manager by scheduling work, coordinating workflow priorities and providing training to staff.
• Monitor financial administration of acquisitions through reconciling purchasing accounts and processing payments.

Skills

Library experience

Bibliographic searching

Copy cataloguing

MARC coding

MS Office

Communication skills

Education

University degree in a related field

Tools

Online library system

Job description

York is a leading international teaching and research university, and a driving force for positive change. Empowered by a welcoming and diverse community with a uniquely global perspective, we are preparing our students for their long-term careers and personal success. Together, we can make things right for our communities, our planet and our future.

Under the direction of the manager, the Acquisitions Coordinator coordinates the operational activities supporting library acquisitions, including acquisition order processing, electronic resources processing, cataloguing workflows, and the maintenance of bibliographic records. The role serves as the primary point of contact for internal library departments, ensuring the timely coordination of services and the provision of accurate information. Additionally, the role supports the Manager by coordinating workflow priorities, scheduling work, providing training and guidance to full-time and part-time staff, and monitoring the financial administration of library acquisitions through the reconciliation of purchasing accounts and processing of online payments.

To be considered for this opportunity, you will bring the following:

Education

University degree in a related field or an equivalent of 4 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience

Two (2) years recent related library experience, including Bibliographic searching and copy cataloguing to RDA standards with MARC coding within an on-line library system. Experience coordinating workflow.

Knowledge

• Effective organizational skills, including the ability to meet deadlines
• Effective communication skills, including the ability to interact with internal and external individuals with tact, diplomacy and a high level of customer service
• Effective problem-solving skills
• Attention to detail and accuracy
• Intermediate MS Office (Word, Excel)
• Knowledge of basic bookkeeping practices

We offer comprehensive benefits and access to superb educational and recreational facilities. For more information on what York has to offer U please visit: http://hr.info.yorku.ca/benefits/