Accounts Receivable Coordinator

Trudellmed; London; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

Trudellmed in Ontario, Canada seeks an Accounts Receivable Coordinator to manage day-to-day AR activities, ensuring accurate invoicing and timely reporting.

You will monitor overdue accounts, coordinate with sales and finance, and support onboarding of new customers while maintaining price lists and financial controls.

Candidates should have a accounting diploma and 3+ years in manufacturing finance, with MS Excel and MS Dynamics Great Plains proficiency. On-site role.

Qualifications

• Diploma or Certificate in accounting or a related field.
• 3 years of accounting/finance experience in manufacturing with multi-unit and multi-currency.
• Experience coordinating accounts receivable with other departments.
• Ability to work independently and provide excellent customer service.
• Proficient with Windows, MS Word, MS Excel, and MS Dynamics Great Plains.

Responsibilities

• Maintain a solid understanding of TMIG’s customer groups and billing requirements.
• Prepare and post sales invoices and credits accurately and timely; ensure posting in TMIG systems.
• Monitor overdue accounts and administer the Company’s collection protocol.
• Process new customer applications accurately and complete onboarding requirements for sales team.
• Prepare and distribute scheduled and ad hoc sales reports; identify reporting improvements.
• For distribution/wholesale partners, calculate/process sales invoices per policy.
• Manage price lists for Finance; gatekeep pricing approvals and create new lists as needed.
• Reconcile customer receipts to invoices; ensure AR sub-ledger accuracy.
• Reconcile sub-ledger to general ledger and intercompany charges monthly.
• Process EDI documents and customer refunds as applicable.
• Track and credit DI customers for advanced lump sum payments; calculate rebates and accruals.

Skills

Independent work

Customer service

Invoice collection

Diplomacy & tact

Communication

Education

Diploma or Certificate in Accounting

Tools

Windows

MS Word

MS Excel

MS Dynamics Great Plains

Job description

Accounts Receivable Coordinator

Purpose: Conduct the day to day activities related to accounts receivable ensuring accurate, timely processing and reporting, as well as effective collection efforts.

Responsibilities Include :

Accounts Receivable

• Maintain a solid understanding of TMIG’s various customer groups and the various billing requirements and methodologies
• Prepare and post all sales invoices and relevant credits for TMI accurately posted and in a timely manner, and captured in all TMIG systems as required
• Monitor all accounts and address overdue accounts accordingly, i.e., by administering the Company’s Collection Management protocol
• Process new customer applications accurately and completely, and ensure sales team are aware of the new customer on-boarding requirements
• Prepare and distribute scheduled and ad hoc sales reports as required, identifying opportunities for continuous improvements in reporting and method of delivery
• For distribution/wholesale partners who carry product on TMIG’s behalf, calculate and process sales invoices as required, according to policy
• Manage Price Lists for Finance – includes gatekeeping to ensure all prices are approved to the appropriate level, creating new price lists as needed (new customer or new agreement)

Reconciliation

• Reconcile customer receipts and apply to the appropriate invoice in a timely and accurate manner
• Ensure that the accounts receivable sub-ledger is recorded accurately and completely
• Reconcile the sub-ledger to the general ledger and reconcile intercompany charge back accounts monthly
• Receive and process EDI documents in a timely manner to avoid penalties
• Process customer refunds, where applicable, accurately
• Track and credit DI customers for advanced lump sum payments associated with additional capital investments
• Calculate rebates and ensure proper, timely accruals as required

Analysis

• Complete monthly reviews of the detailed sub-ledger are completed with applicable staff, e.g., Controller, Sales staff, etc.
• Provide recommendations for customer holds, invoice write-offs, etc.
• Recommend credit amounts to extend to our customers after doing due diligence on the company (D&B Report, historical sales and purchasing pattern, Internet Search, etc.)
• Ensure overall level of receivables is appropriate by monitoring days sales outstanding (DSO)

Health and Safety

• Ensure compliance with relevant health and safety legislation, including the Workplace Safety and Insurance Act, the Occupational Health and Safety Act, etc.

QUALIFICATIONS

• Diploma or Certificate in accounting or a related field or a related field of study
• 3 years of experience in accounting or finance in a manufacturing environment that includes multiple operating units, multi-currency, and processing through different banking platforms internationally
• Experience coordinating accounts receivable function with other departmental team members
• Ability to work independently
• Excellent customer service skills
• Ability to collect outstanding invoices from customers using diplomacy and tact
• Computer literate with:
  • Intermediate to advanced experience in Windows based software
  • Intermediate to advanced experience in MS Word
  • Intermediate to advanced experience in MS Excel
  • Intermediate to advanced experience in MS Dynamics Great Plains