Accounts Receivable Administrator

Caldic North America; Mississauga; Hybrid; CAD 48,000 - 64,000; Full time

Job summary

Caldic North America is seeking an Account Receivable Administrator in Mississauga, Ontario, with a hybrid work arrangement. The role focuses on AR data entry, customer account setup, and maintaining accurate records across multiple ERP systems.

You will liaise with Customer Care, AR and Sales teams to ensure accurate customer information and timely invoicing. The ideal candidate has 2–5 years in AR/data entry, ERP experience, and strong attention to detail in a manufacturing/distribution

Qualifications

• 2–5 years of data entry and AR experience.
• Experience in ERP systems setup and customer accounts.
• ERP software familiarity is preferred.
• Detail-oriented with strong data accuracy.
• Ability to handle confidential information.

Responsibilities

• Input customer information into ERP systems accurately.
• Verify data accuracy against source documents.
• Maintain organized AR records.
• Assist with invoice submissions on third-party portals.
• Respond to customer inquiries about account setup and adjustments.
• Handle credit processing and RMA requests for Finance.
• Update customer information and records as needed.
• Analyze AR data to identify trends and improvements.
• Maintain high accuracy and attention to detail.
• Complete other duties as assigned.
• Ensure compliance with health and safety and GMP/HACCP.

Skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Discretion

Education

University Degree in Finance/Accounting

Tools

Microsoft Office

Excel

Access

PowerPoint

Dynamics 365

Dynamics AX 2012

Job description

Job Details

Job Title: Account Receivable Administrator

Location: Mississauga, Canada

Work Arrangement: Hybrid

About The Role

Position function: Reporting to the Credit & Collections Manager, the individual will be responsible for managing accounts receivable task for Caldic North America.

Scope

The Accounts Receivable Administrator is responsible for all functions relating to the setting up and general administration of customer accounts. This individual must continually review the requirements for setting up customer accounts in multiple ERP systems. Regular communication with Customer Care Associates, AR & Sales/Commercial team is required to obtain accurate information required to set up the customer account.

Key Responsibilities

• Accurately and efficiently input customer information, and other relevant information, into multiple ERP system in a timely manner.
• Verify the accuracy of data by comparing it to source documents, such as customer set up forms.
• Maintain accurate and organized records of accounts receivable data.
• Assist with invoice submission on customer third party portals.
• Respond to customer inquiries on a variety of matters including customer account set up process and account adjustments.
• Respond to external trade reference requests and forward required details to requester.
• Manage the processing of customer credits and return merchandise authorization on behalf of Finance.
• Update and maintain customer information and account records as needed.
• Assist in the analysis of accounts receivable data to identify trends and areas for improvement.
• Maintain a high level of accuracy and attention to detail in all tasks.
• Complete all other duties as assigned by Credit & Collections Manager.
• Ensure compliance with all health and safety regulations, GMP’s and HACCP requirements.

Knowledge / Skills And Experience

• 2-5 years’ experience in Data Entry, Accounts Receivable (AR), , Finance, or a related field preferred.
• AR Experience is an asset
• Experience with Dynamic 365 and/or Dynamics AX 2012 is an asset
• University Degree in Finance/Accounting is considered an asset
• Excellent attention to detail and accuracy.
• Strong organizational skills and ability to prioritize tasks.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to handle confidential information with discretion.
• Interacts professionally and build rapport at all levels both internally and externally
• Exposure to Food Manufacturing and Distribution industry is an asset
• Able to adapt well to change
• Strong computer skills. Knowledge of MS Office, including Excel, Access, and PowerPoint

About Caldic

At Caldic, we’re a global leader in distribution solutions, serving diverse markets across the world. Joining us means becoming part of an entrepreneurial, collaborative, and innovation-driven team.

We Offer

• Global opportunities with rapid career growth and development
• An inclusive, diverse, and dynamic work environment
• The chance to shape the future of specialty ingredient solutions across industries like food, pharma, personal care, and more

We operate in 43 countries around the world. Our innovative solutions are tailored to meet the needs of industries such as food, pharma, personal care, and industrial markets, ensuring sustainable success for all stakeholders. To learn more, visit: www.caldic.com

Equal Opportunity Employer

Caldic celebrates diversity and is committed to fostering an inclusive work environment. We do not discriminate on the basis of race, religion, gender, or any other characteristic.

Location:
Mississauga, ON, CA, L5N 0A6
City: Mississauga
State: ON
Country/Region: CA