Accounts Payable Specialist, VP Finance

University of Calgary; Calgary; Presencial; CAD 55.000 - 75.000; Jornada completa

Descripción de la vacante

University of Calgary is seeking a Full-time Limited Term Accounts Payable Specialist for approximately 18 months to ensure accurate and timely processing of supplier invoices and employee expense reimbursements.

Reporting to the Accounts Payable Manager, the role emphasizes adherence to policies, controls, and regulatory requirements while supporting efficient financial operations across the university.

Formación

• Bachelor's degree, Accounting Diploma, or an equivalent combination of education and experience.
• Minimum 3 to 5 years of Accounts Payable experience in a high-volume environment.
• Experience working with enterprise financial systems, preferably PeopleSoft Accounts Payable and Expense modules.
• Experience in a post-secondary, public sector, or large organizational environment is an asset.
• Knowledge of Accounts Payable practices, financial controls, and reconciliation processes.
• Understanding of GST/HST requirements and payment processing procedures.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Strong analytical and problem-solving.
• Excellent organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively in a team environment.
• Strong customer service and relationship management skills.

Responsabilidades

• Process and audit supplier invoices, expense reimbursements, payment requests, honoraria, and cash advances in accordance with University policies and procedures.
• Verify account coding, supporting documentation, approvals, and compliance requirements.
• Identify and resolve discrepancies, exceptions, and payment issues in a timely manner.
• Ensure transactions are accurately recorded and processed within PeopleSoft and related systems.
• Monitor and follow up on outstanding advances, reimbursements, and payment exceptions.
• Reconcile supplier statements and investigate outstanding balances.
• Respond to ServiceNow tickets and inquiries from departments, employees, and suppliers regarding payment status, procedures, and requirements.
• Work collaboratively with stakeholders to resolve payment-related issues and improve service delivery.
• Review transactions to ensure compliance with University policies, procedures, delegated authorities, and applicable legislation.
• Apply established controls to safeguard the accuracy and integrity of financial records.
• Escalate complex or unusual issues to the Supervisor as required.
• Support audit activities by maintaining accurate records and documentation.
• Identify opportunities to improve efficiency, accuracy, and service delivery within Accounts Payable processes.
• Assist with testing, implementation, and adoption of process or system enhancements.
• Support the development and maintenance of procedural documentation and training materials.

Conocimientos

Analytical thinking

Communication

Organizational skills

Time management

Customer service

Problem solving

Educación

Bachelor's degree

Accounting diploma

Herramientas

PeopleSoft Accounts Payable

Microsoft Excel

Microsoft Office

Descripción del empleo

Description

Accounts Payable within VP Finance is currently seeking a Full-time Limited Term Accounts Payable Specialist for approximately 18 months.

Reporting to the Accounts Payable Manager, the Accounts Payable Specialist is responsible for the accurate and timely processing of accounts payable transactions and employee expense reimbursements. The position supports the University's financial operations by ensuring compliance with established policies, procedures, and applicable regulatory requirements.

Summary of Key Responsibilities

• Process and audit supplier invoices, expense reimbursements, payment requests, honoraria, and cash advances in accordance with University policies and procedures.


• Verify account coding, supporting documentation, approvals, and compliance requirements.


• Identify and resolve discrepancies, exceptions, and payment issues in a timely manner.


• Ensure transactions are accurately recorded and processed within PeopleSoft and related systems.


• Monitor and follow up on outstanding advances, reimbursements, and payment exceptions.


• Reconcile supplier statements and investigate outstanding balances.


• Respond to ServiceNow tickets and inquiries from departments, employees, and suppliers regarding payment status, procedures, and requirements.


• Work collaboratively with stakeholders to resolve payment-related issues and improve service delivery.


• Review transactions to ensure compliance with University policies, procedures, delegated authorities, and applicable legislation.


• Apply established controls to safeguard the accuracy and integrity of financial records.


• Escalate complex or unusual issues to the Supervisor as required.


• Support audit activities by maintaining accurate records and documentation.


• Identify opportunities to improve efficiency, accuracy, and service delivery within Accounts Payable processes.


• Assist with testing, implementation, and adoption of process or system enhancements.


• Support the development and maintenance of procedural documentation and training materials.

Qualifications / Requirements

• Bachelor's degree, Accounting Diploma, or an equivalent combination of education and experience.


• Minimum 3 to 5 years of Accounts Payable experience in a high-volume environment.


• Experience working with enterprise financial systems, preferably PeopleSoft Accounts Payable and Expense modules.


• Experience in a post-secondary, public sector, or large organizational environment is an asset.


• Knowledge of Accounts Payable practices, financial controls, and reconciliation processes.


• Understanding of GST/HST requirements and payment processing procedures.


• Proficiency with Microsoft Excel and Microsoft Office applications.


• Strong analytical and problem-solving.


• Excellent organizational skills and attention to detail.


• Effective written and verbal communication skills.


• Ability to manage multiple priorities and meet deadlines.


• Ability to work independently and collaboratively in a team environment.


• Strong customer service and relationship management skills.

Application Deadline: November 20, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([e-mail]) and requests for accommodations can be sent to People & Culture ([e-mail]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.