Accounts Payable Specialist (1-Year Contract)

Cassels Brock & Blackwell LLP; Calgary; On-site; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Diversity and Inclusion CentricCulture

Wellness program

Fully stocked kitchen

Job summary

Cassels Brock & Blackwell LLP is recruiting a Calgary-based Accounts Payable Specialist for a 1-year contract. The role entails processing invoices, expense reports, and vendor reconciliations, using Chrome River and ERP systems.

Strong Excel skills and accuracy are essential. The successful candidate will manage high-volume AP tasks, respond to inquiries, and uphold firm policies while contributing to process improvements.

Qualifications

• Diploma or post secondary education in Accounting.
• 3–5+ years of Accounts Payable experience.
• Preference to candidates with law-firm experience and 3E knowledge.
• Advanced MS Excel skills and ability to learn new software.
• Highly organized with ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication and professional judgment.

Responsibilities

• Reviewing and approving invoices in Chrome River.
• Reviewing expense reports and corporate visa charges in Chrome River.
• Data cleanup of account transactions prior to ERP upload.
• Maintaining Excel templates for high-volume uploads.
• Answering inquiries and reconciling vendor statements.
• Ensuring disbursements/expenses are processed timely.
• Adhering to firm policies and assisting with system implementations.
• Suggesting process improvements to reduce errors.

Skills

Accounts Payable

MS Excel

Data entry

Education

Diploma or post secondary education in Accounting

Tools

Chrome River

ERP system

Job description

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada's most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

Our Culture:

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm's success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Role Overview:

Our Calgary office is currently recruiting for a contract Accounts Payable Specialist in our Accounting Department, reporting to the Accounts Payable Supervisor. This role requires a candidate who has the experience, professional maturity, and analytical skills to oversee and support various processes related to Accounts Payable, including coding and reviewing vouchers and invoices; account reconciliations; tracking expenses; preparing posting entries and reports using Excel. Meeting deadlines in this role is crucial therefore; we are looking for somebody who is highly responsible and dependable.

The successful candidate will be responsible for:

• Reviewing and approving invoices entered by users for data accuracy in Chrome River.
• Reviewing and approving expense reports and corporate visa charges submitted by firm members in Chrome River.
• Reviewing and performing data cleanup of CSV (and other formats) account transactions prior to uploading to ERP system.
• Maintaining excel templates for uploading of high-volume transactions.
• Responding to internal & external inquiries, statement reconciliation and resolving outstanding balances on vendor accounts.
• Working closely with firm members and lawyers to ensure all disbursement/expenses are taken up in a timely manner.
• Ensuring the adherence to Firm policies and business rules.
• Supporting and participating in various financial system implementations and related projects.
• Recommending process improvements to gain efficiencies and to reduce errors.
• Completing other A/P duties as assigned by Supervisor or Senior Management.

The successful candidate must have the following education, experience and/or demonstrated skills:

• Diploma or post secondary education in Accounting
• 3 to 5+ years of Accounts Payable experience.
• Preference to candidates working in law firms, 3E and Chrome River experience.
• Intermediate to Advanced skills in MS Excel with the ability to easily learn new software and applications.
• Flexible and comfortable to adjust to new tasks in a rapidly changing and growing environment.
• Ability to take initiative to learn with a curious mindset
• Highly organized, must be able to manage multiple priorities and workflow in a fast-pace environment with high level of accuracy, attention to details and meeting deadlines
• Exhibits good verbal and written communication skills and professional judgment and can independently follow through to resolve issues that may arise.

Employment Type: Full-Time, 1-Year contract

Salary: $60,000 - $65,000 Annually

What we offer:

• Diversity and Inclusion Centric Culture.
• A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
• A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
• A business casual dress code (client/day specific).

Cassels is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We are dedicated to removing barriers and ensuring equitable access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2SLGBTQIA+ communities, and individuals with intersectional identities. All qualified candidates are welcome to apply. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request. Please contact our recruiter with any questions or accommodation needs.

Cassels uses artificial intelligence to screen and assess applications for positions, including reviewing resumes and ranking, scoring or filtering candidates against job-related criteria. All results are reviewed by our Human Resources team, and all hiring decisions are made by people.

We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.