Accounts Payable Specialist

Strathcona-Tweedsmuir; Calgary; On-site; CAD 48,000 - 64,000; Full time

Job summary

Strathcona-Tweedsmuir School is seeking an Accounts Payable Specialist to manage vendor invoices, reconciliations, and month-end processes. The role also supports the school’s bussing program with routing and stakeholder communications.

A diploma in accounting and Sage Intacct experience are considered strong assets. The candidate will ensure accurate financial records, audit readiness, and effective collaboration with the Controller in a dynamic school environment.

Qualifications

• 3-5 years of experience in an Accounts Payable position.
• A Diploma with a focus on accounting is considered a strong asset.
• Experience with Sage Intacct is considered a strong asset.
• Computer skills in accounting software, word processing, excel spreadsheets and Microsoft Outlook.
• Excellent communication and interpersonal skills.
• Attention to detail, accuracy of computer information.

Responsibilities

• Prepare, maintain, and analyze accounts payable records and supporting documentation to ensure accurate and timely processing of transactions.
• Receive, review and verify coding, and accurately enter vendor invoices into the accounting system, ensuring compliance with policies before processing payments.
• Reconcile vendor statements and accounts, investigating and resolving discrepancies as required.
• Assist with month-end and year-end close processes, including reconciliations and reporting.
• Support annual financial statement audits and other regulatory audits (CRA, Alberta Education, etc.).
• Maintain organized vendor files and ensure audit-ready documentation.
• Bussing/Transportation: coordinate routing changes and maintain communication with parents and stakeholders.
• Track weekly student attendance on buses and maintain transportation cost spreadsheets.

Skills

Accounts Payable

Attention to detail

Communication

Teamwork

Education

Accounting diploma

Tools

Sage Intacct

Excel

Microsoft Outlook

Job description

Description

Position:

Accounts Payable Specialist

Reports to:

Controller

Position Group:

Operations

Term:

Permanent, full-time

Strathcona-Tweedsmuir School (STS) is a premier co-educational day school nestled in the Foothills of the Rocky Mountains just outside of the City of Calgary on a 200+ acre campus. As an International Baccalaureate (IB) World School, STS offers all three IB Programmes from Kindergarten through to Grade 12.

In addition to the global perspective offered by the International Baccalaureate (IB) Diploma Programme, the School offers an extensive co-curricular program in a technology-rich environment. Students take advantage of the amazing natural setting including a small pond, forest, and extensive trail system to complement their academic learning.

STS combines the rich traditions from its 120 years of history with innovative and research-based instructional practices where students pursue lives of purpose, flourishing emotionally, physically, and intellectually.

STS values pluralism. We are committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all.

Position Overview

STS is seeking an Accounts Payable Specialist to play a key role in Finance and Operations. Reporting to the Controller, the Accounts Payable Specialist enters, updates, and maintains the Accounts Payable systems while providing superior attention to detail, customer service, communication skills, and business acumen. In addition, this role supports month-end and year-end processes through the preparation of monthly reporting, account reconciliations, and the maintenance of accurate financial records and supporting documentation. The Accounts Payable Specialist is responsible for ensuring accounting files are organized, complete, and audit-ready, while maintaining the integrity of vendor and financial data. The Accounts Payable Specialist will also be responsible for liaising with the school's contracted bussing provider as well as the parent community.

The successful candidate will have experience working in a computerized accounting system and will be in continuous pursuit of efficiency, including exploring relevant Artificial Intelligence opportunities. Additionally, the successful candidate will be a highly motivated and collaborative professional who can easily adapt in a dynamic and fast-paced environment.

Core Areas of Responsibility

Accounts Payable (75%)

• Prepare, maintain, and analyze accounts payable records and supporting documentation to ensure accurate and timely processing of transactions.
• Receive, review and verify coding, and accurately enter vendor invoices into the accounting system, ensuring compliance with established policies and procedures before processing payments.
• Reconcile school Visa bills and validate codes for Visa bills to ensure posting to appropriate accounts.
• Maintain float and petty cash including distribution of cash, receiving receipts and balancing funds.
• Prepare, process, and distribute cheque payments, wire transfers, and electronic funds transfers (EFTs) while ensuring payment accuracy and adherence to payment schedules.
• Reconcile vendor statements and accounts, investigating and resolving discrepancies as required.
• Prepare GST returns and related journal entries as required.
• Assist with month-end and year-end close processes, including reconciliations, accruals, reporting, and audit support.
• Support annual financial statement audits and other regulatory audits, including WCB, CRA, and Alberta Education requirements.
• Assist with budget vs. actual and monthly reporting to budget leaders.
• Maintain organized and accurate vendor files and accounts payable records, ensuring documentation is appropriately filed and readily accessible for audit and reporting purposes.
• Analyze accounts payable processes and identify opportunities for process improvements, enhanced internal controls, increased efficiency, and compliance with payment terms.
• Provide assistance to other accounting staff as needed.

Bussing/Transportation program (25%)

As a rural school, bussing is paramount to the everyday needs of the school. There are 22 bus routes that provide transportation for families who send their children to Strathcona-Tweedsmuir School. A portion of this role will support the bussing portfolio, ensuring bussing information is kept current and communication with key stakeholders is proactive.

• Routing development with the transportation company.
• Monitoring the school’s Bussing email for consistent parent engagement and communication.
• Maintain updated route changes and ensure they are shared with key stakeholders.
• Track and report weekly student attendance on buses.
• Maintain the bus route spreadsheet to ensure accurate billing of student expenses.
• Maintain the transportation company’s bus cost spreadsheet.

Qualifications and Experience

• 3-5 years of experience in an Accounts Payable position.
• A Diploma with a focus on accounting is considered a strong asset.
• Experience with Sage Intacct is considered a strong asset.
• Computer skills in accounting software, word processing, excel spreadsheets and Microsoft Outlook.
• Excellent communication and interpersonal skills.
• Attention to detail, accuracy of computer information.
• Impeccable organization skills.
• Problem analysis and problem-solving skills.
• Relationship-building skills, particularly with vendors.
• Ability to work within a team as well as initiative to work independently.
• Demonstrate and uphold a strong commitment to health and safety.

Strathcona-Tweedsmuir School is an equal opportunity employer and provides a welcoming environment for all employees and encourages diversity among staff and students as part of our commitment to the Alberta Human Rights Act.