Accounts Payable Operations Specialist

PixMob; Montreal (administrative region); Hybrid; CAD 55,000 - 75,000; Full time

Job summary

PixMob is seeking an Accounts Payable Operations Specialist to manage the full AP cycle from Montreal HQ. You will ensure payment accuracy, perform bank reconciliations, and deliver high-level service to vendors and internal stakeholders.

Ideal candidates have 2–4 years in AP, strong ERP/Excel skills, and attention to detail. Role emphasizes internal controls, audits, and process improvements in a fast-growing live-events tech environment.

Qualifications

• Education: DEC or Bachelor's degree in accounting, finance, or business administration.
• Experience: 2 to 4 years in accounts payable.
• Technical Skills: Proficiency in ERP software (SAP, Oracle, NetSuite, Dynamics) and advanced Excel (Pivot Tables, XLOOKUP/VLOOKUP).
• Soft Skills: Rigor, attention to detail, analytical mindset, organizational skills, and strong vendor/internal communication.

Responsibilities

• Prepare payment batches (EFT/ACH, checks, wire transfers) by due date.
• Send remittance advices to vendors in a timely manner.
• Prepare manual adjustments to support bank reconciliations.
• Perform monthly AP sub-ledger reconciliations and correct discrepancies.
• Analyze disputed invoices and clear suspense accounts.
• Act as primary contact for vendor inquiries and resolve issues.
• Assist AP team with processes and internal controls.
• Coordinate internal and external audits and propose process improvements.

Skills

Rigor

Attention to detail

Analytical mindset

Organizational skills

Vendor communication

Education

DEC in accounting/finance/business

Bachelor's degree in accounting/finance/business

Tools

SAP

Oracle

NetSuite

Dynamics

Excel

Job description

PixMob creates magical experiences for live events around the world . You might have seen 60,000 fans light up at the Super Bowl or at a Coldplay concert. Our mission? To spark joy and unforgettable memories for every fan.

We work with international artists, event organizers, sports teams, and brands to make every event extra special. At PixMob, innovation and design are in our DNA. From rapid prototyping to mass manufacturing, we craft cutting‑edge wireless tech right at our Montreal HQ. And we care about the planet —we fight single‑use plastics and use recycled or compostable materials wherever we can.

We’re looking for an Accounts Payable Operations Specialist

Role Summary

Reporting to the Finance Manager Director, the Accounts Payable Operations Specialist plays a key role in the daily management of the full accounts payable cycle. This person ensures payment accuracy, precise bank and sub‑ledger reconciliations, while providing top‑tier service to vendors and internal stakeholders.

Main Responsibilities

Payment Management

Prepare payment batches (EFT/ACH transfers, checks, wire transfers) according to the due date schedule.

Follow up on payment approvals and send remittance advices to vendors in a timely manner.

Prepare manual adjustments as needed to support the bank reconciliation process.

Analysis and Reconciliation

Perform monthly reconciliation of the accounts payable sub‑ledger, explain, and correct discrepancies.

Analyze disputed invoices and clear suspense accounts (such as unbilled receipts).

Ensure the accuracy of the accounts payable sub‑ledger and make corrections as necessary.

Act as the primary point of contact for vendor inquiries and respond promptly.

Resolve issues raised by vendors or internal stakeholders and effectively communicate solutions.

Other Tasks

Act as a resource person for the Accounts Payable team regarding AP processes.

Ensure proper application of internal controls related to accounts payable.

Coordinate requests for internal and external audits.

Propose process improvement solutions and actively participate in their implementation.

What we’re looking for

Education: College diploma (DEC) or Bachelor's degree in accounting, finance, or business administration.

Experience: 2 to 4 years of relevant experience in a similar accounts payable role.

Technical Skills: Proficiency in an ERP software (SAP, Oracle, NetSuite, Dynamics) and excellent mastery of Excel (pivot tables, XLOOKUP/VLOOKUP).

Soft Skills: Rigor, strong attention to detail, analytical mindset, organizational skills, and good communication skills with vendors and internal stakeholders.

Languages & Inclusivity

You’ll need to be fluent in English (written & spoken), as day-to-day work involves international clients — US, Europe, Asia-Pacific, and more.

Inclusivity is at the heart of our culture . We welcome and value candidates of all backgrounds, identities, and experiences. Our job posting uses simplified grammar to make it easier to read across languages and is not intended to exclude or favor any gender.

Join us to help build a diverse and inclusive workplace where everyone feels respected and empowered .

Thanks for your interest in PixMob and this role! Only selected candidates will be contacted.