Accounts Payable Manager

3 Step Recruitment Inc.; Toronto; On-site; CAD 120,000 - 130,000; Full time

Job summary

A leading multi-location automotive group in Toronto is looking for an Accounts Payable Manager. This role involves overseeing full-cycle AP operations, managing vendor relations, and mentoring staff. The ideal candidate will have experience in multi-store environments and a strong understanding of automotive transactions.

Qualifications

• Minimum of 3 years of experience in Accounts Payable management.
• Strong knowledge of debits, credits, and accounting principles.
• Solid Excel skills; certifications are an asset.

Responsibilities

• Oversee entire Accounts Payable process for seven stores.
• Manage vendor compliance and ensure timely payments.
• Provide training and supervision to AP team members.

Skills

Communication

Problem-solving

Organization

Tools

PBS accounting software

Job description

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Location: Toronto, ON (On-site)

A leading multi-location automotive group is seeking a hands-on Accounts Payable Manager to oversee and manage full-cycle AP operations across its seven store locations. This role offers the opportunity to take full ownership of AP functions, mentor a small team, and play a key role in supporting broader financial processes.

Key Responsibilities

• Maintain the approved vendor list and ensure vendor compliance.
• Oversee and manage the entire Accounts Payable process for seven stores, ensuring accurate and timely payments for over 250 vendors.
• Coordinate and execute AP cheque runs and process credit card payments.
• Reconcile corporate credit card transactions related to marketing, licensing, and other expenses.
• Maintain and update fixed asset schedules for all store locations, including monthly depreciation entries.
• Manage property insurance payments and allocate costs appropriately to each store.
• Record and manage accrued expenses, including those related to corporate audit requirements.
• Support the year-end audit process by preparing schedules and reconciliations for accounts under your responsibility (fixed assets, depreciation, prepaid accounts, accruals, and AP summaries).
• Provide training, guidance, and daily supervision to two direct reports on the AP team.
• Offer support and guidance to department managers and store-level staff to ensure accurate invoice posting and financial documentation.
• Oversee documentation management for Parts Physical Inventory, including pre- and post-inventory controls.
• Coordinate recurring corporate expense entries and month-end postings related to department activities.
• Act as the key point of contact for resolving vendor-related issues and inquiries.
• Perform additional related duties as assigned.
  
  

Qualifications

• Minimum of 3 years of experience in Accounts Payable management, preferably within a multi-store or multi-location environment.
• Prior experience within the automotive dealership sector is strongly preferred due to the need to understand the nature of departmental transactions.
• Strong working knowledge of debits, credits, and general accounting principles.
• Solid Excel skills are required; additional certifications are an asset but not mandatory.
• Familiarity with PBS accounting software (or similar ERP/DMS systems) is a plus.
• Excellent organizational skills with strong attention to detail and accuracy.
• Strong communication skills with the ability to train and mentor staff.
• Proactive problem-solving skills and a collaborative mindset.
  
  

Reporting Structure

• Reports directly to the CFO.
• Supervises two direct reports within the AP team.
• Full-time, fully on-site position at head office.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Motor Vehicle Manufacturing

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