Accounts Payable Coordinator

Stratford Festival; Ontario; On-site; CAD 40,000 - 70,000; Full time

Job summary

Join a renowned arts organization as an Accounts Payable Coordinator, where you will play a vital role in managing financial transactions and supporting the accounting team. This position offers a creative work environment and the opportunity to contribute to the magic of live theatre. You will be responsible for processing invoices, preparing payments, and maintaining organized financial records. With a commitment to equity and inclusion, this organization values diverse perspectives and encourages applicants from all backgrounds. If you are detail-oriented and passionate about the arts, we want to hear from you!

Benefits

Creative work environment

Paid operational shutdown in December

Group Insurance Benefits

Employer matched RRSP

Employee Assistance Program

Complimentary & discounted ticket offers

Employee discounts on merchandise

Qualifications

• 1-2 years of experience in accounts payable or high volume data entry.
• Proficient in Microsoft Office with strong communication skills.

Responsibilities

• Manage day-to-day accounts payable functions and process invoices.
• Prepare payments and ensure accurate financial reporting.

Skills

Attention to Detail

Communication Skills

Time Management

Organizational Skills

Education

Post-secondary diploma in Accounting or Business

Tools

Microsoft Office

GP Dynamics

Job description

Based in Stratford, Ontario, the Stratford Festival is one of the world’s foremost repertory theatre companies. It operates year-round, presenting a season of about a dozen plays each year between the months of April and November, a rich stream of digital content and hundreds of events designed to deepen understanding of the plays. For every person a theatregoer sees on our stages, we have seven people working behind the scenes, some of the world’s most dedicated and experienced arts workers.

The Stratford Festival is committed to ongoing work to support equity, inclusion, anti-racism and anti-oppression in all areas of our work. These areas include play selection, casting, marketing and public relations efforts, education programs, production, design, recruitment of staff and volunteers, and the composition of the Board of Directors.

Why You Should Apply:

• Creative work environment
• Paid operational shutdown in December, with flexibility of days being used at alternative times during the year
• Group Insurance Benefits
• Employer matched RRSP
• Employee Assistance Program to encourage work-life balance and strong mental health
• Complimentary & discounted ticket offers and events
• Employee discounts on merchandise and event space
• Being a part of the magic of live theatre!

The Accounts Payable Coordinator is responsible for managing the day-to-day accounts payable functions, including processing invoices, preparing payments, and ensuring all transactions are accurately recorded. This role involves coordinating approvals, maintaining organized financial records, and responding to inquiries related to accounts payable. Additionally, the Accounts Payable Coordinator supports the overall accounting team in the month-end and year-end closing processes to ensure accurate financial reporting.

Responsibilities:

• Verify and code accounts payable invoices for accurate input into the accounting system.
• Obtain necessary approvals for all accounts payable invoices in accordance with company policies.
• Prepare semi-monthly accounts payable payment runs, ensuring timely and accurate disbursements.
• Process e-transfers and wire payments, ensuring compliance with payment protocols.
• Secure appropriate approvals for all outgoing payments before processing.
• Record accounts payable transactions and related journal entries into the accounting system.
• Reconcile to the subledger and to PBI as part of each semi-monthly payment run.
• Maintain organized records by filing paid invoices and expense reports in a systematic manner.
• Respond promptly and professionally to both internal and external accounts payable inquiries.
• Assist in the month-end and year-end close processes to ensure timely and accurate financial reporting.
• Adhere to the Stratford Festival Health & Safety Commitment and Procedures, and ensure that safe work practices and policies are supported and enforced within reporting structure.
• Perform other duties as assigned.

Minimum Qualifications:

• Post-secondary diploma in a field related to Accounting or Business.
• 1 to 2 years of related experience.
• Experience in accounts payable or similar high volume data entry role.
• Proficient in Microsoft Office. Experience with GP Dynamics considered an asset.
• Exceptional communication skills (both written and verbal) are required.
• High standard of organization, accuracy and attention to detail.
• Attention to Detail: meticulously review work and ensure accuracy and precision in all tasks.
• Organization skills: create structure and optimally use resources to achieve results and ensure productivity.
• Time Management: efficiently allocate and use time to meet goals and deadlines, prioritize tasks as necessary.
• Communication: actively listen and effectively transmit and receive information.

Shared Values:

• Inclusion: contribute to an environment where everyone is welcome, valued and respected; consistently demonstrate an open-mindedness and intellectual curiosity that promote and celebrate the diversity of perspectives.
• Innovation: put experience and knowledge into creative problem-solving and the continuous improvement of the organization.
• Rigor: show integrity in behaviour, attention to detail in work and commitment to excellence and professional evolution.
• Caring: be empathetic, understanding and attentive to others.
• Connection: establish and maintain trusting relationships that are respectful and constructive.

Who Should Apply:

We welcome applicants of every identity, and encourage applications from Indigenous, Black, People of Colour, Deaf, disabled and 2SLGBTQ+ folks. We are committed to accommodating people with disabilities throughout the recruitment process and beyond. If you require accommodation (including, but not limited to, an accessible interview site, alternative format documents, ASL Interpreter or Assistive Technology) during the recruitment and selection process, please let our recruitment team know.

No candidate will meet every desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we’d love to learn more about you!

If you would like to contribute your own remarkable talents to North America’s largest not-for-profit theatre, we’d like to hear from you.