Accounts Payable Clerk – Full-Time

Syntronic - A Global Design House; Ottawa; In loco; CAD 55.000 - 65.000; Tempo pieno

Descrizione del lavoro

Syntronic, a global design house, is recruiting an Accounts Payable Clerk to join our Finance team in Ottawa. You will handle PO and non-PO invoices, match them to receiving documentation, and resolve discrepancies to ensure timely vendor payments.

Experience with ERP systems and manufacturing accounting is preferred. We value detail-orientation, organization, and the ability to work independently while collaborating with Purchasing, Receiving, and Operations.

Competenze

• 2+ years of accounts payable or accounting experience in a manufacturing environment.
• ERP experience with Business Central or Visual.
• Understanding of purchase orders, receiving, three-way matching, vendor invoices, credits, and payment processing.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet payment deadlines.
• Strong communication and problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to work independently and as part of a Finance team.
• Ability to maintain confidentiality when handling financial information.
• Previous accounts payable experience required.
• ERP experience required; Business Central experience.

Mansioni

• Enter and process PO invoices in the accounting system.
• Enter and process non-PO invoices.
• Match vendor invoices to purchase orders and receiving documentation.
• Review invoices for accuracy, approvals, pricing, taxes, and supporting documentation.
• Identify and follow up on discrepancies between purchase orders, receipts, and vendor invoices.
• Notify Purchasing or appropriate departments of required PO corrections.
• Resolve receipt and invoice matching issues.
• Process prepayments and ensure they are properly applied to vendor invoices.
• Maintain accurate vendor records and account balances.
• Prepare and maintain packing list documentation.
• Assist with other Finance functions, including Accounts Receivable (AR), as required.
• Follow up with vendors regarding outstanding credits and ensure credits are properly received and applied.
• Process vendor credit applications.
• Investigate and resolve vendor account discrepancies.
• Respond to vendor inquiries regarding invoices, account balances, and payments.
• Maintain professional relationships with vendors and internal departments.
• Process and enter Visa/corporate credit card transactions.
• Review transactions for appropriate supporting documentation and coding.
• Follow up on missing receipts or documentation.
• Enter payments into the accounting system.
• Review outstanding invoices and assist with prioritizing payments based on due dates and business requirements.
• Prepare bank payment files for processing.
• Create and maintain bank payment records.
• Prepare and distribute vendor remittances.
• Print and mail cheques as required.
• Process payments through vendor payment portals.
• Prepare deposits and deliver them to the bank as required, ensuring deposit receipts are retained and transactions are properly recorded
• Work closely with Purchasing, Receiving, Operations, and Finance to resolve PO, receiving, and invoice discrepancies.
• Understand the relationship between purchase orders, receiving transactions, inventory/material purchases, and vendor invoices.
• Assist with resolving invoice issues related to materials, components, subcontractors, and other manufacturing-related purchases.
• Ensure AP transactions are accurately recorded in the appropriate accounts and periods.
• Assist with month-end AP activities, including invoice cut-off and outstanding receipt/invoice review.

Conoscenze

Accounts payable

ERP experience

PO matching

Attention to detail

Org & time management

Communication

Excel

Independent worker

Confidentiality

Manufacturing familiarity

BC/Visual ERP

Formazione

Post-secondary accounting/finance education

Strumenti

Microsoft Dynamics 365 Business Central

Infor Visual

Microsoft Excel

Descrizione del lavoro

Join Syntronic: Where Your Innovation Shapes the Future

At Syntronic, we don't just follow industry trends - we set them! Join us in partnering with visionary companies and the brightest minds to turn ground-breaking ideas into reality. Imagine working on cutting-edge telecom advancements, pioneering automotive tech, life-saving healthcare innovations, and next-gen industrial automation. Our projects are diverse, impactful, and at the forefront of technological innovation. Be a part of something extraordinary!

Who are we?

Syntronic is a global leader in design and development, specializing in electronics, electro-mechanics, and software. We’re not just a company; we’re a community of innovators. Our teams work on projects that define the future - from creating state-of-the-art communication systems and autonomous vehicles to advancing IoT solutions that revolutionize everyday life. At Syntronic, your work will make a real difference.

What We're Looking For

We are seeking individuals who want to:

• Collaborate with top-tier clients on transformative, cutting-edge projects.
• Engage with and learn from industry leaders
• Innovate from concept to completion, ensuring high standards.
• Gain international experience on global projects.
• Thrive in an entrepreneurial environment that supports new ideas.
• Explore multiple sectors like telecommunications, automotive, healthcare, and industrial automation.

Are you ready to join a leading global engineering design house specializing in embedded software/hardware, electronics, and electro-mechanics? We are seeking an energetic and enthusiastic team player who takes pride in their work, wants to be part of a fast-growing dynamic organization, and is eager to continue growing and developing themselves.

We are seeking a detail-oriented and organized Accounts Payable Clerk to join our Finance team in a manufacturing environment.

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices, purchase orders, receipts, credits, and payments.

The position works closely with Purchasing, Receiving, Project Management, Operations, and Finance to resolve invoice discrepancies and ensure vendors are paid accurately and on time.

Experience with Microsoft Dynamics 365 Business Central and/or Infor Visual is considered an asset.

What You Will Do

• Enter and process purchase order (PO) invoices in the accounting system.
• Enter and process non-PO invoices in accordance with company procedures.
• Match vendor invoices to purchase orders and receiving documentation.
• Review invoices for accuracy, approvals, pricing, quantities, taxes, and supporting documentation.
• Identify and follow up on discrepancies between purchase orders, receipts, and vendor invoices.
• Notify Purchasing or appropriate departments of required PO corrections.
• Resolve receipt and invoice matching issues.
• Process prepayments and ensure they are properly applied to vendor invoices.
• Maintain accurate vendor records and account balances.
• Prepare and maintain packing list documentation.
• Assist with other Finance functions, including Accounts Receivable (AR), as required.

Vendor Accounts & Credits

• Follow up with vendors regarding outstanding credits and ensure credits are properly received and applied.
• Process vendor credit applications.
• Investigate and resolve vendor account discrepancies.
• Respond to vendor inquiries regarding invoices, account balances, and payments.
• Maintain professional relationships with vendors and internal departments.
• Process and enter Visa/corporate credit card transactions.
• Review transactions for appropriate supporting documentation and coding.
• Follow up on missing receipts or documentation.

Payment Processing

• Enter payments into the accounting system.
• Review outstanding invoices and assist with prioritizing payments based on due dates and business requirements.
• Prepare bank payment files for processing.
• Create and maintain bank payment records.
• Prepare and distribute vendor remittances.
• Print and mail cheques as required.
• Process payments through vendor payment portals.
• Prepare deposits and deliver them to the bank as required, ensuring deposit receipts are retained and transactions are properly recorded
• Work closely with Purchasing, Receiving, Operations, and Finance to resolve PO, receiving, and invoice discrepancies.
• Understand the relationship between purchase orders, receiving transactions, inventory/material purchases, and vendor invoices.
• Assist with resolving invoice issues related to materials, components, subcontractors, and other manufacturing-related purchases.
• Ensure AP transactions are accurately recorded in the appropriate accounts and periods.
• Assist with month-end AP activities, including invoice cut-off and outstanding receipt/invoice review.

What You'll Need To Get The Job Done

• 2+ years of accounts payable or accounting experience in a manufacturing environment.
• ERP experience required; Business Central or Visual.
• Understanding of purchase orders, receiving, three-way matching, vendor invoices, credits, and payment processing.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet payment deadlines.
• Strong communication and problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to work independently and as part of a Finance team.
• Ability to maintain confidentiality when handling financial information.
• Previous accounts payable experience required.
• ERP experience required; Business Central experience.

What Will Make Us REALLY Love You

• Business Central preferred.
• Experience working in a manufacturing or project-based environment is an asset.
• Experience using Microsoft Dynamics 365 Business Central is strongly preferred.
• Experience with Infor Visual is considered an asset.
• Post-secondary education in Accounting, Finance, Business Administration, or a related field is an asset.
• Manufacturing industry experience is an asset.

$55,000 - $65,000 a year

Base salary of $55,000 - 65,000

This posting is for an active vacancy.

What You’ll Love About Us

At Syntronic, our employees are our greatest asset. We foster innovation, collaboration, and excellence, offering opportunities for personal and professional growth. Join a global community that values creativity and diversity.