Accounts Payable Clerk

Mastronardi Produce; Kingsville; On-site; CAD 45,000 - 55,000; Full time

Job summary

Mastronardi Produce Limited in Kingsville, Ontario, is seeking an Accounts Payable Clerk – Grower Support to join our Finance team. The role focuses on maintaining grower accounts, validating charges, processing and reconciling payments to growers.

You will work with procurement on over/short, reconcile supplier statements, post invoices to GL, and ensure taxes are identified. The ideal candidate is an Accounting graduate with 3–5 years in AP, strong Excel and ERP experience, especially MS

Qualifications

• Accounting college/university graduate.
• 3–5 years AP processing experience.
• ERP systems experience (Navision preferred).
• Strong Excel and math skills.
• Confidentiality and deadline-driven.

Responsibilities

• Match documents to prepare invoices for payment.
• Prepare grower payment summaries and apply pricing.
• Maintain grower pay deductions binder.
• Collaborate with procurement to value OS&D and adjust grower payments.
• Reconcile supplier statements with company records.
• Process grower payments and send the file to Treasury.
• Post invoices to GL accounts and ensure correct tax postings.
• Apply weekly payments to PO/PI numbers.
• Maintain weekly grower pricing reports.
• Assist with special projects and communicate with growers professionally.
• General filing and office duties.

Skills

Analytical skills

Excel proficiency

ERP experience

Education

Accounting college/university graduate

Tools

MS Navision

Excel

Job description

Mastronardi Produce pioneered the commercial greenhouse industry in North America, and we’re now the leading greenhouse vegetable company on the continent. Our award-winning, flavorful produce is packed under the SUNSET® brand and is available at leading grocery retailers across North America. Family owned for over 65 years, we pride ourselves on having the most flavorful products and the best people in the industry. We are constantly pushing boundaries to be a leader in fresh produce innovation. We seek individuals that demonstrate our PRIDE values (Passion, Respect, Innovation, Drive, Excellence) to help us fulfill our mission to inspire healthy living through WOW flavor experiences.

Our Kingsville Head Office Location is currently seeking an Accounts Payable Clerk-Grower Supportto join our Finance team. The essential function of the Accounts Payable Clerk -Grower Pay position is accountable for the maintenance of the grower accounts, including ensuring the validity of all charges to the company through receiving, the processing, and verification of all reconciling items to the grower payment. Prepares and/or processes payments to the growers.

Values:

To perform the job successfully, the incumbent’s behavior must be consistent with the PRIDE values expected of all Mastronardi Produce employees: be Passionate; have Respect; be Innovative; be Driven and strive for Excellence.

Primary Responsibilities:

• Match all appropriate documentation (i.e. company prepared reports, packing slip/bill of ladings, invoices and statements) in order to prepare invoices for payment.
• Prepare summary worksheet of all grower receiving’s and apply pricing when available.
• Maintain binder of all grower pay deductions to be deducted from grower payments during the year for loan payments, seed deductions, misc. charges etc..
• Work with the procurement team to determine and value any Over/Short or Damaged (OSD), its effects on the week’s receiving, and the amount of the adjustment to the grower payment for the week.
• Reconcile supplier statements to company records to ensure completeness of all payments for receipts that week, and to ensure all appropriate grower charges have been deducted.
• Prepare and/or process payments to the grower, send payment file to Treasury for processing.
• Apply final pricing to the PO’s, post grower invoices to appropriate general ledger accounts, ensuring that all reportable taxes, if applicable, have been properly identified and posted.
• Apply the week’s payments against the appropriate PO/PI’s that were to be paid.
• Report the appropriate weekly pricing to the OGVG the first Monday of the following week paid.
• Maintenance of Grower yearly summaries by week worksheet (in excel), by product sku.
• Assist with related special projects, as required.
• Ability to correspond professionally with our grower base.
• Basic filing of relevant grower documentation, including invoices, bill of ladings, payment remittances and other grower correspondence.
• Performs general office duties, as required.
• Other duties as assigned.
• Accounting College/University Graduate and related work experience
• Minimum of three to five years of accounts payable processing.

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Specific Knowledge, Skills and Abilities Required

• Excellent analytical and systems skills.
• Working knowledge of ERP software systems.
• Experience with ERPs (preferably MS Navision), Excel.
• Must be computer literate, have strong knowledge of Microsoft Excel (not only working knowledge but ability to develop valid worksheets), knowledge of other Microsoft programs beneficial, and be able to use a calculator.
• Basic analytical skills required, strong math and communication skills needed, attention to detail.
• Ability to meet deadlines and multi-tasking is essential.
• Be respectful and deal tactfully with growers, and other employees.
• Maintain high level of confidentiality with company information, ability to deal with sensitive and confidential issues with discretion.
• Ability to focus on detailed tasks to achieve specified outcomes.
• Take initiative and prepare for opportunities and issues.
• Communicate effectively, both orally and in writing, to a variety of audiences.
• Build relationships and engage peers and clients, understanding business needs, while maintaining professional objectivity.
• Proactively manage conflict in sensitive situations.
• Ability to work independently.
• A strong desire to learn and to continuously improve.
• Strong analytical and decision-making skills.
• Attention to detail and highly organized.

Working Conditions:

• Working conditions are normal for an office environment.
• Use of company computer and phone is for business purposes only.

Please note

Mastronardi Produce has accommodation processes and policies in place and provides accommodation for employees with disabilities. If you require a specific accommodation because of a disability or documented medical need, please contact the Human Resource office so that arrangements can be made for the appropriate accommodation to be put into place before you begin your employment

Salary is $50k/yr CAD

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