Accounts Payable Clerk

Execaire Aviation; Dorval; On-site; CAD 42,000 - 60,000; Full time

Job summary

Execaire Aviation in Dorval, QC is seeking an Accounts Payable Clerk to process incoming invoices, verify accuracy, and reconcile supplier statements.

You will manage PO and non-PO invoices, coordinate with suppliers, and use OnBase, Kofax, and JDE to streamline approvals.

Qualifications

• AEC or DEP required or equivalent accounting education.
• Accounting diploma or at least 1 year of accounting experience.
• Intermediate Excel skills and working knowledge of MS Office.
• Experience in accounts payable processes is a plus.

Responsibilities

• Process incoming invoices for payment.
• Access and manage timeliness of incoming vendor invoices (mail, email, portal).
• Review vendor invoices for relevance, accuracy, taxes, and values.
• Code non-PO invoices and route for electronic approvals (ONBASE).
• Process PO invoices after reception is posted and scan invoices via Kofax.

Skills

Accounts payable

Excel

MS Office

Education

AEC or DEP

Tools

ONBASE

JDE

Kofax

Job description

As Canada’s premier private jet company with a legacy spanning over 70 years, Execaire Aviation leads the way in aviation solutions. Setting the standard in aviation excellence, we redefine the way you fly, ensuring unparallelled service and unforgettable experience. Our success is driven by a team of over 600 dedicated employees who all share the same vision. As a leading provider of aviation solutions and operators of private jets, we offer a complete range of services including aircraft management, aircraft maintenance, aircraft charter and sales, as well as FBO services. At Execaire Aviation, our foundation is built on unwavering core values. Safety is our compass, guiding every operation. Excellence is the standard we uphold in every task. Innovation is our driving force, propelling us into the future of aviation.

Join us and be a part of a team that lives and breathes these values every day!

Position Overview

Responsible for processing incoming invoices for payments, following up with suppliers for missing information, and verifying and reconciling supplier statements.

What You Will Do

ACCOUNT PAYABLE RESPONSIBILITIES:

• Process incoming invoices for payment:
• Access and manage timeliness of incoming vendor invoices (mail, email, vendor portal)
• Review vendor invoices for relevance, accuracy, taxes, and values.
• Processing of non-PO invoices: code invoices according to set guidelines, process for internalapproval via electronic tool (ONBASE document management system), once approved transferinvoice profile/data to JDE, then in cue awaiting payment.
• Processing of PO invoices: once service/item reception is posted, invoice image is scanned(via Kofax document imaging system), then stays in cue awaiting payment.

Other Duties And Responsibilties

• Work with internal colleagues to clear problem invoices, POs, coding, etc.
• Communicate with suppliers to obtain required credits, statement of accounts, etc.
• Adjust vendor profile as needed, under structured accesses to vendor modifications andupdates.
• Verify and reconcile supplier statements - follow up with supplier for unreconciled items onregular basis.
• Follow up on open purchase orders not vouchered.

What You Will Bring

• AEC or DEP
• Accounting Diploma OR Accounting Experience (minimum one year of experience)
• Intermediate knowledge of Excel
• Working knowledge of MS Office Suite.

What We Will Do For You

At Execaire Aviation, your career journey matters.

Our careers culture is fueled by innovation, teamwork, and a commitment to excellence. We support growth through a variety of learning opportunities tailored to different roles across our organization. Whether it's hands-on experience, mentorship, or role-specific training, we aim to help you build confidence and expand your skills where it counts. Not every path looks the same; we’re committed to creating an environment where curiosity is encouraged and development is possible. Join us in redefining aviation standards and unleashing your potential in an environment where your aspirations can take flight!

Diversity and Inclusion

We celebrate diversity and believe in the power of an inclusive workplace. At Execaire Aviation, we embrace unique perspectives and backgrounds, recognizing that diversity drives innovation and creativity. We strive for a work environment where everyone feels respected, valued, and empowered to contribute their best. Join us in building a team that reflects the vibrant tapestry of aviation.