Accounts Payable Clerk

PERI; Bolton; On-site; CAD 45,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Vision & Dental

Life Insurance

Disability insurance (short-term &Long

RRSP matching

Tuition Reimbursement

Company Bonus

Job summary

PERI is seeking an Accounts Payable Clerk to support the timely processing of supplier invoices, coding, PO matching, and approvals prior to payment. You will collaborate with Procurement and internal stakeholders to resolve discrepancies and ensure compliance with policies and internal controls.

The role involves vendor communication, monthly close support, and accurate record-keeping. Proficiency in MS Office and SAP is required, with a strong focus on accuracy and timelines.

Qualifications

• Proficient in MS Office and able to learn new software quickly.
• Resilience and teamwork; ability to work with vendors and stakeholders.
• Strong communication, organization, and time management.

Responsibilities

• Work with Procurement to ensure invoices have valid purchase orders.
• Receive, sort, and code vendor invoices and other communications.
• Enter invoices to SAP and route for internal approvals.
• Follow up on aging approvals and unresolved items.
• Respond to vendor inquiries regarding invoice status and payment timing.
• Support month-end activities, including accruals and cutoffs.

Skills

Analytical Skills

Organization

Time Management

Communication Skills

Problem-solving

Accountability

Team Collaboration

Prioritization

Resilience

Goal-Oriented

Tools

Microsoft Office

SAP

Job description

Scope Of Position

The main purpose of PERI’s Accounts Payable Clerk (APC) position is to support the accurate and timely processing of supplier invoices, including invoice validation, coding, purchase order matching, and approval follow-up prior to payment execution. In addition, it is the responsibility of the APC to work closely with vendors, Procurement, and internal stakeholders to resolve discrepancies, support month-end activities, maintain accurate records, and ensure compliance with company policies and internal controls to ensure accurate balances.

Scope Of Position

The main purpose of PERI’s Accounts Payable Clerk (APC) position is to support the accurate and timely processing of supplier invoices, including invoice validation, coding, purchase order matching, and approval follow-up prior to payment execution. In addition, it is the responsibility of the APC to work closely with vendors, Procurement, and internal stakeholders to resolve discrepancies, support month-end activities, maintain accurate records, and ensure compliance with company policies and internal controls to ensure accurate balances.

What You'll Do On a Typical Day

• Work closely with the Procurement team to ensure all invoices are supported by valid purchase orders.
• Receive and sort vendor invoices and other communication via regular or electronical mail.
• Accurately code invoices to the appropriate general ledger accounts and cost centers.
• Route invoices for internal approval and ensure timely answers. Escalate aging approvals and outstanding items as required.
• Enter invoices to SAP.
• Follow up on invoices received without purchase orders and coordinate resolution with Procurement and business stakeholders.
• Respond to vendor inquiries regarding invoice status, payment timing, and account reconciliations.
• Investigate discrepancies in vendor balances and work with internal partners and vendors to resolve.
• Communicate with internal departments to support payment transactions.
• Monitor AP inbox and maintain timely correspondence with respective parties.
• Maintain organized records of all accounts payable transactions and documentation.
• Ensure compliance with PERI’s policies and procedures related to all financial activities.
• Support month-end activities, including accrual requests and invoice cutoff procedures.

What You'll Need To Be Successful

• Proficient in Microsoft Office application and computer skills with the ability to quickly learn and adapt to utilizing new technology/software.
• Resilience: Ability to withstand, adapt to, and recover from adversity, challenges, or stress.
• Team Collaboration: Works constructively with others, respects ideas, builds trust, and is accountable.
• Goal-Oriented: Allows time and effort to achieve goals, acts independently to achieve objectives without supervision, acts with a sense of urgency to achieve goals and demonstrates persistence in overcoming obstacles to meet objectives.
• Prioritization: Makes business decisions based on importance or urgency.
• Communication Skills: Effectively relays oral and written information to individuals at all levels, ensuring clarity and understanding from all parties.
• Accountability: Takes responsibility for decisions and actions, solves problems effectively, and aligns decisions with corporate strategy and values.
• Analytical Skills: Accurately gathers data, analyzes information, uncover hidden insights, and reaches sound decisions based on informed judgement.
• Problem-solving Skills: Identifies, troubleshoots, and resolves problems using critical and creative thinking.
• Organization: Coordinates tasks, tracks details, and ensures quality and understanding.
• Time Management: Prioritizes tasks, respects deadlines, demonstrates a sense of urgency, and manages time efficiently.

What Your Benefits Will Be

• $45,000 - $50,000 per year
• Health (including paramedical), Vision & Dental
• Life Insurance
• Short-Term & Long-Term Disability
• Company Matching RRSP
• Tuition Reimbursement
• Company Bonus

We thank all applicants for their interest in the position; however, only those selected for an interview will be contacted. Accommodation for candidates with disabilities is available throughout the recruitment process upon request.

PERI is an Equal Opportunity Employer.