Accounts Payable Clerk

Nakazdli-Whuten; Area C (Stuart Lake/Omineca Valley); On-site; CAD 38,000 - 47,000; Full time

Job summary

Nak'azdli Whut'en is seeking an Accounts Payable Clerk to efficiently process invoices and vendor payments, maintain records, and support the accounting team in Fort St. James, BC.

The role requires strong attention to detail, confidentiality, and the ability to manage high-volume transactions in a busy environment.

Qualifications include a Grade 12 diploma, accounting training, 1 year experience, and proficiency with Excel and Adagio.

Qualifications

• Grade 12 diploma or equivalent; post-secondary accounting training preferred.
• Minimum 1 year of experience in bookkeeping, accounts payable, accounts receivable, or payroll.
• CPA designation or progress toward CPA is considered an asset.

Responsibilities

• Process high volumes of invoices, expenses, and payments accurately and timely.
• Perform invoice matching, batching, coding, and data entry.
• Prepare and post vouchers for third-party invoices.
• Create and distribute cheque runs and EFT payments.
• Post and reconcile supplier statements and accounts payable sub-ledger.

Skills

GAAP

Excel

Outlook

Word

Adagio

Vendor management

Education

Grade 12 diploma or equivalent

Post-secondary accounting training

Tools

Adagio

Job description

Job Title: Accounts Payable (AP) Clerk
Location: Fort St. James, BC

Number of Position: 1
Employment Type: Full-Time
Wage$21.05 - $25.92 per hour based on experience

About Us

Nak'azdli Whut'en is a proud Dakelh First Nation located near Fort St. James, British Columbia. Our community is deeply rooted in Dakelh culture, language, and values, emphasizing a connection to the land and a commitment to the well-being of our people. We are dedicated to creating inclusive and supportive services that reflect our culture and respect the unique perspectives and needs of our members. At Nak'azdli Whut'en, we strive to provide community-focused health and social services that uphold Indigenous values and address the distinct challenges facing our community.

We recognize that skills and experience can be gained in many ways. If you are interested in this role but do not meet all of the listed qualifications, we still encourage you to apply. We are committed to supporting growth through mentorship and development opportunities. We strongly encourage applications from community members and First Nations, Inuit, and Métis individuals, whose knowledge, perspectives, and lived experiences are valued and essential to our work.

Job Summary

The Accounts Payable (AP) Clerk is responsible for the accurate and timely processing of accounts payable transactions and related financial administration. This role supports the accounting department by processing a high volume of invoices and expenses, maintaining financial records, and ensuring compliance with company policies and accounting procedures.

The AP Clerk must demonstrate strong attention to detail, organizational skills, and the ability to work efficiently in a fast-paced environment while maintaining a high level of accuracy and confidentiality.

Key Responsibilities

Accounts Payable

• Process high volumes of invoices, expenses, and payment transactions accurately and in a timely manner.
• Perform invoice matching, batching, coding, and data entry into the accounting system.
• Prepare and post vouchers for third-party invoices.
• Create and distribute cheque runs and electronic fund transfer (EFT) payments.
• Process and distribute cheques including mailing, filing, and documentation.
• Post and reconcile purchase orders and supplier statements.
• Maintain and reconcile accounts payable sub-ledger to the general ledger.
• Research and resolve discrepancies with vendors, customers, and internal departments.
• Ensure all transactions are properly authorized in accordance with company policies.
• Maintain supplier records, including creating and updating vendor accounts.

Reconciliation and Financial Administration

• Perform account reconciliations and assist with maintaining cash applications and chargebacks.
• Assist with budgeting processes, financial analysis, and data processing as required.
• Maintain accurate financial records and ensure up-to-date electronic filing of accounting documentation.
• Provide financial data support and assist in monitoring financial transactions.

Administrative and Operational Support

• Provide confidential administrative support including scheduling meetings and coordinating logistics.
• Assist with calendar and fiscal year-end accounting activities.
• Support external auditors by preparing documentation and responding to requests.
• Research financial or operational topics and prepare briefing notes or summaries as required.
• Contribute to improving financial processes and procedures for efficient operations.
• Perform other related duties and special assignments as required.

Qualifications

Education and Experience

• Grade 12 diploma or equivalent.
• Post-secondary training in accounting, bookkeeping, or a related field is preferred.
• Minimum 1 year of experience in bookkeeping, accounts payable, accounts receivable, or payroll.
• CPA designation or progress toward CPA is considered an asset.

Knowledge and Skills

• Working knowledge of accounting processes, procedures, and Generally Accepted Accounting Principles (GAAP).
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Experience with accounting software such as Adagio or similar financial systems.
• Strong organizational skills with a high level of accuracy and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a busy environment.
• Excellent interpersonal and communication skills.
• Demonstrated professionalism, integrity, and ability to maintain confidentiality.

Additional Requirements

• Valid BC Class 5 Driver’s License (preferred)
• Ability to obtain and maintain a clear Criminal Record Check as a condition of employment.

Working Conditions

• Regular office environment with frequent computer use.
• Extended periods of sitting while performing data entry and administrative tasks.
• Manual dexterity required for operating computers and office equipment.
• May occasionally attend meetings or assist with presentations.

Hours of Work

Regular office hours are from 8:00 am – 4:00 pm for 7 hours per day from Monday to Friday, up to 35 hours per week, and it is expected that all work will be completed within your regular working hours, however, you may be required from time to time to work outside your normal hours of work.

"Nak'azdli Whut'en is committed to fostering a culturally safe and inclusive work environment that reflects the values, traditions, and aspirations of Indigenous peoples. We actively encourage and prioritize applicants from First Nations, Metis, and Inuit communities to apply. We recognize the importance of cultural knowledge and experience, and we honor and respect Indigenous ways of knowing and being."