Accounts Payable Clerk

High Tide Inc.; Alberta; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the region is seeking an entry-level Accounts Payable Clerk for a temporary position in Calgary. The successful candidate will assist in processing invoices, ensuring accuracy, and maintaining financial records. This is an excellent opportunity for individuals with 2 years of related experience and strong organizational skills. Knowledge of Concur and ERP systems is a plus.

Qualifications

• Minimum of 2 years of experience in similar role.
• Demonstrated ability to accurately calculate, post, correct, and manage vendor invoices.
• Knowledge & Experience using ERP systems would be an asset.

Responsibilities

• Processes invoices accurately for payments in Concur and Sage X3.
• Ensure accuracy in coding and direct invoices through approval processes.
• Support AP Specialist in resolving inquiries in a timely manner.

Skills

Attention to detail

Analytical ability

Problem-solving skills

Education

Certificate or diploma in accounting

Tools

Concur

Sage X3

Microsoft Office Excel

Job description

Overview

Reporting to the Manager AP/AR, the Accounts Payable (A/P) Clerk is an entry level temporary role for approximately 4 - 5 months in Calgary, AB. This role is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Clerk will primarily be responsible for ensuring that all expense entries are IFRS compliant and coded according to policy.

Responsibilities

• Processes (entry, review, and posting) of invoices accurately and on a timely basis for payments in both Concur platform and Sage X3.
• Ensure accuracy in coding and directing invoices through the approval process in Concur.
• Support AP Specialist in resolving internal and supplier inquiries in a professional and timely manner.
• Prepares general ledger journal entries as needed.
• Assists with the preparation of weekly payment runs (EFT/ACH/Wires).
• Assist in coordinating with suppliers and reconciling supplier statements including coordinating and communicating with Utility suppliers via phone and/or email.
• Co-manage the Accounts Payable inbox, which is the main contact point for internal and external A/P inquiries. This involves sorting and forwarding emails/invoice copies as well as responding to inquiries in a timely manner.
• Maintains financial security by adhering to internal accounting controls.
• Builds solid relationships across all units at various accounting levels.
• Ensures the strict confidentiality and privacy of both financial and non-financial information as they relate to the organization and its business partners.
• Assists in special projects as required.
• Any other duties assigned by the Company from time to time.

Qualifications

• Minimum of 2 years of experience in similar role.
• Certificate or diploma in accounting would be an asset.
• Demonstrated ability to accurately calculate, post, correct, and manage vendor invoices.
• Knowledge & Experience using ERP systems would be an asset.
• Intermediate to Advanced Microsoft Office Excel knowledge.
• Strong attention to detail, analytical ability, and problem-solving skills.
• Flexible and adaptable, willing to take on more responsibilities as needed, and able to meet deadlines.
• Ability to adapt to change and be flexible.