Accounts Payable Associate - 1 year Contract

The Stevens Company; Brampton; On-site; CAD 46,000 - 52,000; Full time

Job summary

The Stevens Company in Brampton is seeking an Accounts Payable/Procurement professional to ensure timely, accurate processing of vendor purchases and payments, while supporting supplier relationships and the procure-to-pay process.

You will manage purchase orders, invoices, and payments, verify proper authorizations, and assist in month-end closings. This role requires strong communication, attention to detail, and the ability to work in a fast-paced environment.

Qualifications

• Post-secondary education in accounting, business administration, or a related discipline.
• Minimum of 2–3 years of progressive experience in accounts payable or procurement within a corporate environment.
• Strong knowledge of purchasing policies, vendor management practices, and accrual accounting principles.
• Proficiency in ERP systems and Microsoft Office applications, particularly Excel.
• Exceptional attention to detail, accuracy, and organizational ability in managing multiple priorities and deadlines.
• Excellent written and verbal communication skills and the ability to interact professionally with internal stakeholders and external suppliers.
• Ability to function in fast paced environment and manage multiple priorities.

Responsibilities

• Process purchase orders, invoices, and payments to external vendors accurately and on time.
• Ensure purchases are properly authorized and coded to general ledger accounts and recorded in the ERP system.
• Review Accounts Payable Aging Report to identify overdue accounts and manage payment scheduling.
• Reconcile supplier statements and maintain vendor account records.
• Collaborate with Operations to resolve pricing, quantity, or delivery issues.
• Maintain master vendor file and set up new suppliers with data integrity.
• Support month-end/year-end closings with accurate cutoffs, accruals, and postings.
• Generate periodic cash requirements and purchasing reports for management.

Skills

ERP systems

Excel

Communication skills

Attention to detail

Organization

Multitasking

Education

Post-secondary education in accounting/business administration/related discipline

Tools

Microsoft Office Suite

ERP systems

Job description

Compensation

From $46,000 CAD + $1000 Contract Completion bonus

Join Our Team

Here at Stevens, we are more than just a leading Canadian medical supply distributor—we are driven by purpose. Our mission is to bring innovative, top quality, affordable products and services to healthcare providers in an effective manner, and we know that starts with our people. The Stevens Company has been helping to shape Canadian healthcare for over 150 years, and each employee plays a key role in providing the exceptional service and comprehensive healthcare solutions we set out to achieve every day.

Position Overview

The incumbent is responsible for ensuring the timely, accurate, and compliant processing of vendor purchases and payments in accordance with company procurement and financial policies. This position plays a key role in maintaining effective supplier relationships, supporting purchasing operations, and safeguarding the continuity of goods and service delivery. The role requires strong communication, analytical, and organizational skills to manage vendor accounts, resolve discrepancies, and optimize the procure‑to‑pay process.

Primary Responsibilities

• Ensure the accurate and timely processing of purchase orders, invoices, and payments to external vendors for goods and services.
• Verify that all purchases are properly authorized, coded to appropriate general ledger accounts, and recorded in the ERP system in compliance with internal controls.
• Review the Accounts Payable Aging Report regularly to identify overdue accounts and manage payment scheduling in accordance with established terms.
• Reconcile supplier statements and maintain accurate, up‑to‑date vendor account records.
• Collaborate with the Operations department to resolve issues relating to pricing, quantities, or delivery timelines.
• Maintain and administer the master vendor file, including the setup of new suppliers and the periodic review of existing accounts to ensure data integrity and compliance.
• Support month‑end and year‑end closing processes by ensuring accurate cut‑offs, accruals, and expense postings.
• Generate and distribute periodic cash requirements and purchasing reports for management review.
• Assist the Controller during internal and external audits by providing relevant documentation and analysis related to payables and procurement activities.
• Communicate effectively with vendors regarding payment status, discrepancies, and account enquiries to maintain positive supplier relationships.

Qualifications

• Post‑secondary education in accounting, business administration, or a related discipline.
• Minimum of 2-3 years of progressive experience in accounts payable or procurement within a corporate environment.
• Strong knowledge of purchasing policies, vendor management practices, and accrual accounting principles.
• Proficiency in ERP systems and Microsoft Office applications, particularly Excel.
• Exceptional attention to detail, accuracy, and organizational ability in managing multiple priorities and deadlines.
• Excellent written and verbal communication skills and the ability to interact professionally with internal stakeholders and external suppliers.
• Ability to function in fast paced environment and manage multiple priorities.

• Proficiency in Microsoft Office (Word/Excel) etc.

Why Work at Stevens?

Success begins with the people who work towards it. When they feel valued, supported and empowered to reach their own potential, new ideas and innovations can thrive.

Therefore, we are committed to providing a comprehensive benefits and employee program that supports:

• Comprehensive Benefits: Full-time employees and their families receive robust coverage including extended health and dental plans and life insurance.
• Career Development: Professional growth opportunities.
• Opportunities for Advancement: We actively support internal growth and skill development to help you build a lasting career with us.

A Workplace Where Everyone Belongs

Diversity, equity, and inclusion are core to who we are. We respect, value and celebrate people from all backgrounds, and are committed to ensuring all feel supported and empowered to reach their full potential. We do not tolerate discrimination of any kind and foster a culture of respect and inclusion. Diverse viewpoints spark innovation and help deliver creative solutions; at The Stevens Company we celebrate diversity and recognize our staff for their abilities.

Get Involved!

Definitely not all work and no play, here at Stevens we love to get involved in activities that promote community, connection and good fun! Our Social Committee does a fantastic job of organizing various activities, games and events throughout the year, including but not limited to; STEVENGO, Family & Friends events, spirit days, holiday events and various fun-filled initiatives to support charities both local and national we are proud to partner with.

Grow With Us

If you’re passionate about helping others, thrive in a supportive and inclusive team environment, and want to be part of a company making a real difference in Canadian healthcare, we’d love to hear from you.