Accounts Payable and Operations Support Specialist

ferpalinfrastructure; Toronto; On-site; CAD 55,000 - 85,000; Full time

Job summary

Fer-Pal Infrastructure seeks an Accounts Payable and Operations Support Specialist to join our North York team. You will lead high-volume AP activities and provide essential operational support to keep the department running smoothly.

Reporting to the AP Manager, you will validate invoices, process payments, reconcile accounts, assist with cheque runs, and help drive process improvements while maintaining strong vendor relationships.

Qualifications

• Post-secondary education in Accounting or Finance preferred, or equivalent relevant experience.
• Minimum 5 years of progressive AP experience in high-volume or multi-entity environments.
• Strong command of AP processes, internal controls, and process improvements.
• Excellent written and verbal communication; strong organization and attention to detail.

Responsibilities

• Review and validate invoices, expenses, and supporting docs for accuracy and policy compliance.
• Process payments, including Mastercard and AmEx statements, timely and accurate submissions.
• Perform reconciliations of supplier accounts and project-related expenses; resolve discrepancies.
• Support cheque runs and payment cycles; respond to vendor inquiries professionally.
• Maintain vendor files and AP records; identify opportunities to streamline processes.
• Assist AP Manager with administrative duties and special projects as needed.

Skills

Accounts Payable

Vendor relations

Communication

Organizational skills

Process improvement

Independent work

Education

Accounting or Finance degree

Tools

Accounting software

Job description

FER-PAL is a North American leader in watermain rehabilitation, with more than 30 years of expertise in delivering innovative, sustainable solutions. As we continue to grow, we’re looking for a Accounts Payable and Operations Support Specialist to join our North York team. In this pivotal role, you’ll lead high-volume, end-to-end AP activities while also providing essential operational support that helps keep our department running efficiently.

Reporting directly to the AP Manager, you’ll collaborate closely with the accounting team and play a central role in ensuring smooth financial and operational workflows. Approximately 90% of the role focuses on AP responsibilities, with 10% dedicated to operational and administrative support for the department.

Responsibilities

• Review and validate all invoices, expenses, and supporting documentation for accuracy, proper coding, and policy compliance.
• Process payments, including Mastercard and American Express statements, ensuring timely and accurate submissions.
• Perform reconciliations of supplier accounts, statements, and project-related expenses, resolving discrepancies proactively.
• Support cheque runs and payment cycles.
• Respond to vendor inquiries with professionalism and clarity.
• Maintain and organize vendor files and AP records.
• Identify opportunities to streamline AP processes and support continuous improvement within the department.
• Assist the AP Manager with administrative duties and special projects as needed.

Capabilities and Experience Required

• Post-secondary education in Accounting or Finance preferred, or equivalent relevant experience.
• Minimum 5 years of progressive, hands‑on Accounts Payable experience, ideally in a high-volume or multi‑entity environment.
• Strong command of AP processes, internal controls, and best practices, with the ability to identify and support process improvements.
• Exceptional accuracy, organization, and attention to detail, with a commitment to high‑quality work.
• Excellent written and verbal communication skills.
• Demonstrated ability to build effective working relationships with team members, leaders, and external vendors.
• Proven ability to work independently, manage priorities, and provide operational support in a fast‑paced environment.
• A proactive mindset and the ability to act as a trusted partner to the AP Manager and the broader accounting team.

About Fer-Pal Infrastructure

Fer-Pal Infrastructure is an entrepreneurial leader in water‑main rehabilitation services in North America with a 30‑year award‑winning history of ensuring clean and safe water for municipalities in Canada and USA.

Fer-Pal Company Mission

FER-PAL would like to create a long term, sustainable, continuously growing, well managed business.

FER-PAL will remain the predominant player in pipe rehabilitation – now and in the future.

FER-PAL must create and sustain a culture that prizes safety, family, quality products, workmanship, innovation, high profitability, professionalism, great customer service.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, Fer-Pal will provide a reasonable accommodation to employees and prospective employees to the point of undue hardship upon request and as required in respect of the individual’s particular restrictions and limitations. If you require a specific accommodation because of a disability or a medical need, please advise us in your application.