Accounts Payable Analyst

UFA; Calgary; On-site; CAD 45,000 - 65,000; Full time

Job summary

UFA is seeking an Accounts Payable Analyst I to join the finance team, reporting to the Supervisor, Accounts Payable. The successful candidate will proactively manage AP processing, produce ad hoc reports, and resolve data integrity issues with a strong customer service focus.

This is a 3-month contract position. The role involves full-cycle AP, vendor communications, and handling multiple ERP systems (SAP, D365, FSM, Corcentric) to ensure timely payments and accurate accounting.

Qualifications

• Accounting diploma with a minimum of 2 years of progressive Accounts Payable experience or equivalent.
• Strong interpersonal and communication skills for internal and external customers.
• Detail oriented, analytical, self-motivated, critical thinker, organized, and collaborative.
• Proficient with Microsoft Office (Excel and Word).
• SAP and D365 experience an asset.
• Understanding of the procure to pay process.
• Proactive and self-directed with demonstrated ability to work independently and as part of a team.
• Ability to multi-task, meet firm deadlines, prioritize and manage priorities.
• Able to work in a changing, fast-paced environment.

Responsibilities

• Process full-cycle accounts payable including verifying invoices for accuracy, approvals, coding, and ERP entry for multiple companies and currencies.
• Match supplier invoices to receiving documents for accurate and timely payments.
• Ensure authorization and backup documentation is obtained prior to processing in the system.
• Proactively manage vendor accounts including investigating and resolving outstanding balances.
• Respond to vendor inquiries and follow up on discrepancies.
• Prepare, cancel, and process cheques, and stop payment requests.
• Prepare and process Electronic Funds Transfers.
• Record journal entries and reconcile relevant GL accounts.
• Review and process corporate credit card statements and follow up on missing support.
• Assist with review and follow-up of aged invoices.
• Reconcile processed work by verifying entries and system reports to balances.
• Process employee expense reimbursements and ensure approvals.
• Verify vendor accounts by monthly statement reconciliation.
• Verify invoice accuracy and 3-way match to purchase orders.
• Reconcile invoices and intercompany transactions for accuracy.
• Communicate with buyers, warehouse and vendors regarding discrepancies.
• Support cross training of team members.
• Follow company processes and controls.
• Resolve issues and provide timely customer service to stakeholders.

Skills

Interpersonal communication

Microsoft Office

Attention to detail

Problem solving

Education

Accounting diploma

Tools

SAP

D365

FSM

Corcentric

Job description

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Job Summary:

Reporting to the Supervisor, Accounts Payable, the Accounts Payable Analyst I is a key member of the finance team. The successful candidate employs a proactive and customer service focused approach to AP processing, preparing ad hoc reports, and resolving data integrity issues. The successful candidate will foster a team culture and maintain an environment of continuous process improvement and outstanding customer service. If you are energetic have strong excel skills, like collaborating with others and are good at managing multiple priorities and problem solving.

This is a 3-month contract position.

Responsibilities:

The Accounts Payable Analyst I processes all invoices in a timely and accurate manner. Duties and responsibilities include but are not limited to:

• Administration of full-cycle accounts payable including verifying invoices for accuracy, obtaining approvals, coding invoices, and entering the various ERP systems (SAP, D365, FSM, Corcentric), for multiple companies and currencies.
• Match supplier invoices to receiving documents to ensure accurate and timely payments.
• Ensure authorization and backup documentation is obtained prior to processing in the system.
• Proactively manage vendor accounts including timely investigation and resolution of outstanding balances and reconciling items.
• Respond to vendor /consultant inquires, following up on any discrepancies.
• Cheque preparation, cheque cancellation, and stop payment requests.
• Electronic Funds Transfer preparation and processing.
• Processing journal entries, and reconciliation of relevant GL accounts.
• Review & Process Corporate credit card and follow up on missing support.
• Assist with review and follow-up of aged invoices.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Processes employee expense reimbursements by receiving and verifying expense reports, and ensuring approvals are attained.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Verify invoice accuracy, 3-way match to purchase orders, coding invoices and obtaining approvals.
• Reconcile invoices, intercompany transactions to ensure accuracy and completeness.
• Communicate with buyers, warehouse, and vendors regarding discrepancies.
• Support cross training of team members.
• Follow company processes and controls.
• Resolve issues, serve as a resource in troubleshooting complex matters and ensure that problems are responded to in a timely manner – know when to escape.
• Provide excellent customer service to all stakeholders, including vendors, facilities, and colleagues.

Qualifications:

• Accounting diploma with a minimum of 2 years of progressive Accounts Payable experience, or equivalent.
• Strong interpersonal and communication skills for both internal and external customers.
• Detail oriented, analytical, self-motivated, critical thinker, organized, and collaborative.
• Proficient with Microsoft Office (Excel and Word).
• SAP and D365 experience an asset.
• Understanding of the procure to pay process.
• Proactive and self-directed with demonstrated ability to work independently and as part of a team.
• Ability to multi-task, meet firm deadlines, able to prioritize and effectively manage priorities.
• Able to work in a changing, fast-paced environment.

You and UFA. Let’s Grow Together.

UFA is one of Canada’s largest and most progressive agricultural co-operatives. We’re a multi-billion-dollar organization that offers the products, services, and support our 127,000+ members need to build, grow and succeed. While our roots will always be in agriculture, we’re proud to support the industries and communities that drive Western Canada’s economy. We need your skills, expertise and ideas to help us keep growing.

• A Business with a Purpose - Join a member-owned co-operative with a mission that matters: improving the well-being of our members, helping them feed the world, and enabling investment in local communities.
• Recognized and Rewarded for Your Performance - At UFA, success is shared. You’ll own your work and be recognized for both individual and organizational results.
• Work-Life Success - We prioritize safety, respect your time, and offer flexible options and comprehensive benefits to support your life inside and outside of work.
• We Help Each Other Grow - Our collaborative culture fosters growth through hands-on experience, mentorship, training, educational support, and diverse career paths.

Diversity Equity, and Belonging

At UFA, we care about our employees and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse backgrounds, where everyone can do their best work. If you require accommodation during the application or selection process, please contact [e-mail] .

Stay Connected

We thank all applicants for their interest. Only those selected for an interview will be contacted.