Accounts Payable Administrator (12-month contract)

Leith Wheeler Investment Counsel Ltd.; Vancouver; On-site; CAD 48,000 - 52,000; Full time

Job summary

An established industry player seeks a dedicated Accounts Payable Administrator for a 12-month contract. This role involves ensuring accurate processing of invoices and payments, managing vendor relationships, and maintaining financial records. The ideal candidate will thrive in a collaborative environment, uphold high ethical standards, and contribute positively to the company culture. Join a team that values diversity and inclusion, where your contributions will directly impact the financial operations of a respected firm managing over $30 billion in assets. If you possess strong accounting skills and attention to detail, this opportunity is perfect for you.

Qualifications

• Strong understanding of accounting principles and practices.
• 2-4 years of proven experience in accounts payable roles.

Responsibilities

• Ensure accurate and timely payment of invoices and expenses.
• Maintain organized records of accounts payable transactions.

Skills

Accounting Knowledge

Accounts Payable Experience

MS Excel Proficiency

Vendor Management

Attention to Detail

Education

2-4 years of Accounts Payable Experience

Tools

MS Excel

ACPACC (Sage300)

Job description

Accounts Payable Administrator (12-month contract)

Leith Wheeler Investment Counsel Ltd. is an employee-owned firm, headquartered in Vancouver with offices in Calgary and Toronto. We manage over $30 billion of assets on behalf of pension, foundation, corporate, Aboriginal, and individual clients across Canada.

We are looking for a passionate Accounts Payable Administrator on a 12-month contract basis to join our Finance Team, reporting to the Controller. The ideal candidate will be responsible for ensuring accurate and timely payment of invoices, expenses, and other financial transactions.

Salary Range: $48,000 – $52,000 per annum (actual salary offered will be commensurate with education, experience, and internal parity).

Diversity and Inclusion: Diversity is an important value to us. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants and employees will receive equal treatment regardless of race, color, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion, or belief.

• Invoice Processing: Receive and review vendor invoices, verify their accuracy and completeness. Match invoices with purchase orders, contracts, or other supporting documentation to ensure proper authorization and documentation.
• Payment Processing: Prepare and process payments viz. cheques, electronic transfers, or online payment systems. Maintain accurate records of payments made and reconcile accounts payable transactions.
• Expense Reporting: Review and process employee expense reports, verifying compliance with the firm’s policies and procedures. Ensure appropriate supporting documentation and approvals are in place before reimbursement.
• Vendor Management: maintain positive relationships with vendors, respond to inquiries or issues regarding payments, and resolve any discrepancies or disputes. Ensure timely and accurate communication with vendors regarding payment status and other financial matters.
• Financial Recordkeeping: Maintain organized and accurate records of accounts payable transactions, invoices, and payment documentation. Update and reconcile payable ledgers and other financial records regularly.
• Month-end Close: Assist in the month-end closing process by preparing necessary reports, accruals, and reconciliations related to accounts payable.
• Compliance and Internal Controls: Adhere to established internal controls and company policies related to accounts payable. Ensure compliance with relevant accounting principles, regulations, and audit requirements.
• Audits: Assist in internal and external audits related to accounts payable, providing necessary documentation and information as required.

Job Qualifications:

• Strong understanding of accounting
• 2-4 years of proven experience in accounts payable
• High level of proficiency in MS Excel including lookup functions
• Experience working with ACPACC (Sage300) is an added advantage

Attributes for Success

• Positively contributing to our Culture Blueprint – Character (Be Genuine), Connection (Build Relationships), and Commitment (Deliver Excellence)
• High degree of professional ethics and integrity
• High level of accuracy and attention to detail
• Thrives in a team environment, and effectively contributes to the team
• Being curious. Asking questions is appreciated and encouraged

Thank you in advance for your interest. If your profile meets our requirement, we will gladly reach out to you.