Accounts Payable Administrator

Heritage Park Historical Village; Calgary; On-site; CAD 52,000 - 60,000; Full time

Benefits offered by this job

Flexible work arrangements

Comprehensive Benefits package (Health

Employer-matched Pension Plan at 5%

Generous paid time off, Vacation & S

Park setting environment

Free entrance to the Park and events

Employee discounts on food and retail

Free parking

Job summary

Heritage Park Historical Village in Calgary, AB seeks an Accounts Payable Administrator to manage accurate, timely processing of vendor invoices, payments and records within our nonprofit operations.

You will maintain vendor files in Business Central, support month‑end activities, and ensure compliance with internal controls, privacy and nonprofit standards while collaborating with a friendly Finance team in a park setting.

Qualifications

• Diploma or certificate in Accounting, Finance, Business Administration, or related field; Bachelor’s degree preferred.
• Minimum three (3) years of experience in accounts payable or accounting support.
• Experience processing high volumes of invoices and vendor payments.
• Familiarity with Business Central or Dynamics 365.
• Strong attention to detail and ability to manage high volumes of transactions accurately.
• Knowledge of nonprofit accounting standards and compliance is an asset.
• All successful candidates must complete a Police Information Check.

Responsibilities

• Receive, review, verify, and process vendor invoices in a timely and accurate manner.
• Ensure proper authorization, coding, and supporting documentation for all payments.
• Prepare and process electronic payments, cheques, and other disbursements.
• Perform vendor statement reconciliations and resolve discrepancies.
• Maintain accurate vendor records in Business Central.
• Monitor accounts payable aging and ensure timely payments.
• Support month-end and year-end close activities related to payables.
• Provide professional communication to internal departments and vendors.

Skills

Strong organizational skills

Excellent communication skills

Attention to detail

Integrity and confidentiality

Team collaboration

Education

Diploma in Accounting

Bachelor’s degree preferred

Tools

Excel

Business Central / Dynamics 365

Job description

Job Title

Accounts Payable Administrator

Department

Finance & Strategic Operations

Position Type

Full-time, Permanent

Hours

35 hours per week

Expected Start Date

September 21, 2026

What we offer

• Flexible work arrangements
• Comprehensive Benefits package includes Extended Health Care, Dental Benefits, Basic Life Insurance, Accidental Death and Dismemberment, Short-Term and Long-Term Disability, and Employee and Family Assistant Program (EFAP)
• Employer-matched Pension Plan at 5%
• Generous paid time off, including Vacation days, Sick Time
• Working in a beautiful park setting
• Free entrance to the Park, including to our many public special events
• Employee discounts on food and retail items and free parking

Who We Are

Heritage Park is Canada's largest living history museum and offers visitors a chance to experience life in Western Canada from the 1860s to the early 1950s. The park features historical buildings, costumed interpreters, working antiques, and various exhibits that provide insight into the region's past.

Job Overview

The Accounts Payable Administrator is responsible for the accurate, timely, and compliant processing of all accounts payable transactions for Heritage Park. This role ensures invoices and payments are processed in accordance with internal controls, nonprofit accounting standards, privacy legislation, and organizational policies.

The Accounts Payable Administrator works closely with internal departments and external vendors to ensure financial documentation is complete, properly authorized, accurately coded, and paid within established timelines. This role supports strong vendor relationships and contributes to the integrity of the Park’s financial operations.

Responsibilities

Accounts Payable Administration

• Receive, review, verify, and process vendor invoices in a timely and accurate manner.
• Ensure proper authorization, coding, and supporting documentation for all payments in alignment with budgets and the chart of accounts.
• Prepare and process electronic payments, cheques, and other disbursements in accordance with established payment schedules.
• Perform vendor statement reconciliations and resolve discrepancies in coordination with departments and vendors.
• Respond to vendor inquiries regarding payment status and resolve issues professionally and efficiently.
• Maintain accurate vendor records within Business Central, including setup of new vendors and updates to existing accounts.
• Monitor accounts payable aging and ensure timely payment to maintain positive vendor relationships.
• Ensure compliance with internal financial controls and approval workflows.

Financial Data Entry & Record Maintenance

• Enter and maintain accurate financial data in Business Central, including invoice entries and adjustments.
• Review entries against source documentation to ensure accuracy and completeness.
• Maintain organized digital and physical filing systems for accounts payable documentation.
• Scan, digitize, and archive financial records in accordance with retention policies and privacy legislation.
• Support audit documentation preparation by ensuring invoices and supporting files are complete and accessible.

Reconciliation & Audit Support

• Assist with monthly reconciliation of accounts payable sub-ledger to the general ledger.
• Support credit card reconciliations and expense report processing.
• Assist in month-end and year-end closing activities related to payables.
• Identify discrepancies, process gaps, or improvement opportunities and elevate to Finance leadership.
• Support internal and external audits by compiling documentation and responding to information requests.

Team & Stakeholder Support

• Provide professional, timely communication to internal departments and external vendors.
• Act as the primary point of contact for accounts payable inquiries.
• Demonstrate discretion and confidentiality when handling financial and sensitive information.
• Contribute to a collaborative, solutions-focused Finance team environment.

Organizational Excellence and Wellbeing

• Contribute to inspiring and immersive experiences at the Park by engaging in Heritage Park initiatives that align with our mission and vision, ensuring authenticity in our historical setting and stories.
• Actively support a positive work environment by creating an atmosphere of inclusion, engagement, belonging, and fulfillment for employees and volunteers, in line with Heritage Park values.
• Recognize all contributors to our community as integral to our success, fostering a sense of community and collaboration.
• Demonstrate responsible stewardship of our people, collections, and financial assets by driving growth with innovation, transparency, and financial sustainability, while embracing our historical assets and recognizing all contributors.
• Demonstrate commitment to workplace health and safety by complying with Heritage Park's Health, Safety and Environment Management System (HSEMS), following safe work practices, reporting work-related incidents, injuries, and hazards, participating in employer training, and adhering to policies including the Code of Conduct and the Workplace Violence and Harassment policy.
• Volunteers are a vital part of Heritage Park’s success. Employees are expected to collaborate respectfully with volunteers and contribute to an environment where volunteers feel heard, safe, welcomed, and supported, recognizing the important role they play in delivering exceptional experiences for our community.

Required Qualifications

• Diploma or certificate in Accounting, Finance, Business Administration, or related field (Bachelor’s degree preferred).
• Minimum three (3) years of experience in accounts payable or accounting support.
• Experience processing high volumes of invoices and vendor payments.
• Familiarity with accounting systems (Business Central or Dynamics 365 preferred).
• Proficiency in MS Office, particularly Excel (intermediate level).
• Strong attention to detail and ability to manage high volumes of transactions accurately.
• Knowledge of nonprofit accounting standards and compliance requirements is an asset.
• High level of integrity, ethical judgment, and ability to maintain confidentiality.
• Strong organizational and communication skills.
• All successful candidates (over the age of 18) will be required to complete a Police Information Check as a condition of employment. A criminal record will not automatically disqualify an applicant; any information disclosed will be assessed confidentially on a case-by-case basis in accordance with Alberta human rights legislation, considering relevance to the role and our commitment to equitable and inclusive hiring practices.

Hours of Work

• The standard hours for this position are 35 hours per week;
• The schedule will generally be five consecutive days per week (Monday to Friday); and
• Occasional holiday, evening, and weekend work may be required