Accounts Payable / Accounts Receivable Manager

Accountivity; Golden Horseshoe; On-site; CAD 120,000 - 130,000; Full time

Job summary

Accountivity in York Region, ON is seeking an Accounts Payable / Accounts Receivable Manager to lead AP/AR across multiple entities and properties.

You will manage a high‑volume workflow, drive process improvements, ensure tight controls, and collaborate with Finance, Property Accounting, and Management teams to optimize cash flow. Real estate experience and Newstar familiarity are highly valued.

Qualifications

• Postsecondary education in Accounting, Finance, or Business Administration.
• Minimum 5-7 years of progressive AP/AR experience.
• 2-3 years in a leadership/manager role.
• Experience in real estate/property management is preferred.

Responsibilities

• Lead AP/AR teams across multiple entities and properties.
• Ensure invoices are coded, approved, and processed accurately and on time; manage reconciliations.
• Collaborate with Property Accounting, Development, Residential, Commercial, and other departments to resolve AP/AR issues.
• Support month-end and year-end close; maintain strong financial controls and documentation.

Skills

Team Leadership

AP/AR Oversight

Multi‑Entity Experience

Real Estate/Property Mgmt

Process Improvement

Education

Postsecondary education in Accounting/Finance/Business

Tools

Newstar

Excel

Job description

Accountivity is hiring! Job Title: Accounts Payable / Accounts Receivable Manager

Location: York Region, ON

Job Type: Permanent

Salary: $120,000-$130,000/year

Work Model: In Person

This posting is for an existing vacancy.

Our client in York Region, ON is actively looking for an Accounts Payable / Accounts Receivable Manager to join their team.

Position Description:

• The Accounts Payable / Accounts Receivable Manager is responsible for the overall leadership, oversight, and continuous improvement of the Accounts Payable and Accounts Receivable functions across a multi-entity organization.
• This role will provide hands-on leadership to the AP/AR team, ensuring transactions are processed accurately and on time, reconciliations are completed, outstanding items are actively managed, and appropriate financial controls are consistently followed.
• The successful candidate will have strong experience working in a multi-entity real estate environment and will be comfortable managing a high volume of transactions across commercial, residential, development, and corporate entities. Strong Newstar experience is highly preferred.
• The AP/AR Manager will work closely with Finance and Accounting leadership, Property Accounting, Property Management, Development, Residential, and other internal teams to improve processes, strengthen controls, resolve issues, and ensure the AP/AR functions operate efficiently and consistently.

Key Responsibilities:

Team Leadership & Oversight:

• Lead and oversee the day-to-day activities of the Accounts Payable and Accounts Receivable teams.
• Establish clear expectations, priorities, deadlines, and accountability across the team.
• Ensure team members understand their responsibilities and are appropriately trained and supported.
• Conduct regular team meetings and individual check-ins to review workload, outstanding items, issues, and priorities.
• Monitor team capacity and allocate responsibilities appropriately during high-volume periods, vacations, and absences.
• Develop cross-training within the AP/AR team to reduce dependency on individual employees.
• Coach and develop team members while addressing performance or process gaps proactively.
• Promote a culture of ownership, accuracy, collaboration, and continuous improvement.

Accounts Payable:

• Oversee the complete accounts payable cycle across multiple companies, properties, and projects.
• Ensure invoices are accurately coded, supported, approved, and processed in accordance with company policies and established approval authorities.
• Oversee purchase order and invoice matching processes and work with internal departments to resolve discrepancies.
• Ensure vendor payments, cheque runs, EFTs, and other payment processes are completed accurately and within required timelines.
• Review outstanding AP items and ensure exceptions and aged items are investigated and resolved.
• Monitor vendor accounts and statements and ensure discrepancies are addressed promptly.
• Ensure vendor records and payment information are properly maintained.
• Work closely with Property Accounting, Development, Residential, Commercial, and other departments to resolve AP-related issues.
• Support month-end and year-end processes relating to accounts payable.

Accounts Receivable:

• Oversee the accounts receivable function, including billing, cash receipts, payment application, tenant/customer accounts, and account maintenance.
• Ensure payments are accurately and promptly applied to the appropriate accounts.
• Monitor outstanding receivables and aged balances and ensure appropriate follow-up is occurring.
• Oversee the investigation and resolution of unapplied cash, payment discrepancies, account variances, and other outstanding items.
• Support the tracking and management of tenant and customer arrears.
• Work closely with Property Management, Development, Commercial, Residential, and Accounting teams to resolve outstanding receivable matters.
• Ensure AR reconciliations and supporting schedules are completed accurately and on time.
• Support month-end and year-end processes relating to accounts receivable.

Reconciliations & Financial Controls:

• Ensure AP and AR subledgers are regularly reconciled to the general ledger and discrepancies are investigated and resolved.
• Establish and maintain appropriate review and approval controls across AP and AR.
• Identify recurring discrepancies, errors, or process weaknesses and implement solutions to address the underlying cause.
• Review existing controls and recommend improvements that maintain strong financial oversight without creating unnecessary or duplicative review processes.
• Ensure appropriate segregation of duties is maintained.
• Ensure supporting documentation and approval records are complete and readily available for audit purposes.
• Monitor outstanding reconciling items and ensure they are resolved within appropriate timelines.
• Assist Finance leadership in developing and documenting standardized AP/AR policies, procedures, and controls.

Newstar & Process Improvement:

• Act as a key AP/AR resource for Newstar, ensuring the system is being used effectively and consistently by the team.
• Identify opportunities to better utilize Newstar functionality, reporting, and workflows.
• Review current AP/AR processes and identify opportunities for automation, standardization, and increased efficiency.
• Reduce reliance on manual tracking and unnecessary workarounds where system-based solutions are available.
• Partner with Finance leadership and other departments to improve end-to-end processes involving purchase orders, invoices, approvals, payments, receivables, collections, and reconciliations.
• Document processes and ensure procedures remain current as workflows evolve.
• Assist with testing and implementation of system and process improvements.

Reporting & Management Visibility:

• Provide Finance leadership with clear visibility into AP and AR performance and outstanding issues.
• Develop and maintain appropriate reporting for aged receivables, outstanding payables, unapplied cash, reconciliations, processing backlogs, and other key AP/AR metrics.
• Escalate significant issues, delays, control concerns, or unusual transactions in a timely manner.
• Track AP/AR priorities and ensure commitments and deadlines are followed through to completion.
• Provide regular updates on team performance, outstanding items, risks, and process improvement initiatives.

Audit & Compliance:

• Support internal and external audit requirements relating to AP and AR.
• Ensure requested documentation and supporting schedules are accurate, complete, and provided within required timelines.
• Maintain organized records and supporting documentation in accordance with company requirements.
• Assist with the implementation of audit recommendations relating to AP/AR processes and controls.
• Ensure AP/AR practices comply with established company policies and financial controls.

Cross-Functional Collaboration:

• Build strong working relationships with Property Accounting, Property Management, Development, Residential, Commercial, Corporate Accounting, Treasury, and other internal departments.
• Establish clear ownership and hand-offs between AP/AR and other departments.
• Work collaboratively to resolve issues rather than allowing outstanding items to move between departments without clear accountability.
• Participate in cross-functional process improvement initiatives affecting the Finance and Accounting function.

Qualifications:

• Postsecondary education in Accounting, Finance, Business Administration, or a related discipline.
• Minimum 5-7 years of progressive Accounts Payable and/or Accounts Receivable experience.
• Minimum 2-3 years of experience leading or managing an AP/AR team.
• Experience within the real estate, property management, development, or construction industry strongly preferred.
• Experience working within a multi-company or multi-entity environment.
• Strong Newstar experience highly preferred.
• Strong understanding of AP, AR, general ledger integration, reconciliations, month-end processes, and internal controls.
• Strong Excel skills and experience working with financial systems and reporting tools.
• Experience improving or implementing AP/AR processes and controls is considered a strong asset.

Key Competencies:

• Strong people leadership and team management skills.
• Hands-on management style with the ability to understand transaction-level issues while maintaining broader oversight.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and prioritization skills.
• Strong problem-solving and analytical abilities.
• Ability to identify root causes and implement practical solutions.
• Strong sense of ownership and accountability.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Collaborative approach when working across departments.
• Continuous improvement mindset.
• Ability to challenge existing processes constructively and introduce stronger, more efficient ways of working.