Accounts and HR Clerk

University of Guelph; Guelph; On-site; CAD 40,000 - 56,000; Full time

Job summary

The University of Guelph's School of Continuing Studies seeks an Accounts and HR Clerk (AHC) to manage invoice payments, PO requests, and HR onboarding/offboarding. You will ensure accurate coding and timely payment while adhering to university policies.

The role requires a 2-year college diploma, 1 year of accounting/HR experience, and proficiency with Word, Excel, and Outlook. Attention to detail, communication, and data handling are essential.

Qualifications

• 2-year college diploma in a related field.
• At least 1 year of related experience in accounting and human resources.
• Knowledge of standard accounting policies and procedures is an asset.
• Experience with student information systems (e.g., Colleague or Destiny One) is an asset.
• CHRP designation is preferred, but not required.
• Strong oral and written communication skills.

Responsibilities

• Oversee payment of invoices related to School of Continuing Studies activities.
• Prepare requests for purchase orders and non-competitive procurement justifications where needed.
• Code procurement card purchases and calculate HST rebates to ensure costs are represented accurately.
• Provide administrative support for HR functions, onboarding and offboarding processes, vacation and sick time reporting, and extension letters.

Skills

Clear communication

Data handling

Tact and diplomacy

Office software proficiency

Education

2-year college diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

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Primary Category Page: Staff and Management

Division: School of Continuing Studies

Requisition ID: 2994

Department:Administration
Position covered by the Collective Agreement with USW Local 4120

General Purpose

The School of Continuing Studies at the University of Guelph delivers and supports a range of in-demand and on-trend non-degree programming to serve the current and emerging needs of our internal and external communities, industries and partners. Through our programs and services, we share the expertise of the University of Guelph beyond the university’s boundaries to help build healthy, thriving and sustainable communities in the rapidly evolving context of our region. We are a revenue generating business unit within the university.

Duties and Responsibilities

The Accounts and HR Clerk (AHC) reports to the Manager, Finance Data and Administration (MFDA) and is responsible for overseeing the payment of invoices related to School of Continuing Studies activities. This includes preparing requests for purchase orders, non-competitive procurement justifications (where needed), coding procurement card purchases, and calculating HST rebates to ensure SCS costs are accurately represented and paid in a timely fashion. Financial management decisions are based on this information and therefore, timely and accurate processing of this information is crucial. The AHC must understand and adhere to established financial controls and policies. The AHC also provides administrative support for the School’s HR functions. This includes the completion of internal and University-wide onboarding and offboarding procedures, vacation and sick time reporting, and drafting of extension letters.

Requirements

The University recognizes that no one candidate will possess all skills in equal measure, but the following will be used to evaluate candidates:

• A 2-year college diploma in a related field
• At least 1 year of related experience in accounting and human resources
• Experience in a higher education setting is an asset
• Knowledge of standard accounting policies and procedures
• Ability to work with large amounts of data efficiently and effectively
• Strong oral and written communication
• Tact and diplomacy
• Experience working with general office software applications including Microsoft Word, Excel and Outlook
• Previous experience with a student information system (e.g., Colleague or Destiny One) is an asset
• A CHRP designation is preferred, but not required

Employee Type: Regular
Position Number:10025005

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date:10/19/2026
Closing Date:10/26/2026