Accounting Specialist

NABCO Canada Inc.; Richmond Hill; On-site; CAD 50,000 - 75,000; Full time

Job summary

A leading company in the construction industry seeks an Accounting Specialist to manage invoices, ensure timely payment collection, and provide excellent customer service. The role emphasizes accuracy and organization, supporting a dynamic internal team. Candidates with relevant experience in accounts receivable and strong communication skills will thrive in this position.

Qualifications

• 1-5 years’ experience in Accounts Receivable or related functions.
• 1-3 years’ experience in construction billing.
• Ability to use accounting software: SAP as an asset.

Responsibilities

• Collect and process invoices, ensuring accuracy.
• Reconcile invoices with purchase orders.
• Respond to invoicing queries and provide customer service.

Skills

Communication

Analytical skills

Organizational skills

Client service skills

Education

1-5 years’ experience in Accounts Receivable

1-3 years’ experience in construction billing

Tools

SAP

MS Office (Excel, Outlook, Word)

Job description

Position Summary

Accounting Specialist is responsible for supporting the assigned business unit by ensuring accurate invoices are processed and delivered to customers and collecting overdue bills.

Essential Functions

• Collect relevant service and project details to generate invoices based on established pricing models.
• Distribute invoices to clients either electronically or by mail
• Reconcile invoices with purchase orders and completion supporting documents
• Set up, submit, and monitor customer billing and payment management systems/portals to effectively submit, monitor, and process billing-related documents for support of the timely receipt of payments
• Assist in customer setup and credit checking and order release
• Coordinate, track, and file liens and lien notices in coordination with credit and collections
• Prepare special billing/reporting for selected accounts
• Prepare partial/progressive billing invoices for services rendered
• Respond to invoicing queries
• Provide client reports, sales history reports, and other reports for the management and sales teams
• Collect and follow up with invoices past due
• Process Credit card charge
• Process Cash applications
• Prepare an EFT forms as needed
• Provide excellent customer service to both internal and external customers
• Assist with recording and reconciling items in the revenue ledger
• Compile ad hoc reports as assigned
• Assist with closing documents, such as Statutory Declaration and other documents if needed
• Other duties as assigned
  
  

Qualifications

Knowledge, Skills, Abilities

• Maintain knowledge of pricing models and special arrangements
• Excellent communication and written skills
• Ability to work independently as well as part of a team
• Strong analytical and organizational skills, detail-oriented
• Strong interpersonal and client service skills
• Flexibility of the working schedule
  
  

Education, Training, Experience

• 1-5 years’ experience in Accounts Receivable or related functions
• 1-3 years’ experience in construction billing
• Able to use accounting software: SAP as an asset
• Experience using MS Office (Excel, Outlook, Word)
  
  

Working Conditions and Physical Demands

• Clean indoor office environment
• No lifting required
• May be subject to tight deadlines from time to time
  
  

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