Accounting Manager (Procure-to-Pay Operations)

Fullscript; Ottawa; Hybrid; CAD 110,000 - 150,000; Full time

Benefits offered by this job

Wellness benefits

DEIB Council

Flexible work location

Lunch and learning

Community & culture

Carbon-neutral company

Job summary

Fullscript is seeking a Manager, Procure-to-Pay & AP Transformation to lead our Accounts Payable team and build reliable, automated financial operations that can scale with the business.

You’ll own day-to-day AP execution, drive P2P improvements across purchasing, receiving, invoice matching and vendor payments, coach AP specialists, and partner with ERP teams to strengthen controls and enable AI-driven automation.

Qualifications

• 7+ years of experience in Accounts Payable, accounting, or related financial operations with management responsibility.
• Proven track record leading AP transformation and automation initiatives.
• Strong knowledge of AP processes, controls, and ERP/EDI integrations.

Responsibilities

• Lead the AP team and drive scalable, automated financial operations.
• Oversee invoice processing, vendor payments, disbursements, and reconciliations.
• Coach AP Specialists with regular feedback and clear expectations.
• Improve procure-to-pay workflows across purchasing, receipts, matching, and payments.
• Partner with Finance, ERP teams, and Distribution Centers on integration improvements.
• Strengthen controls across POs, approvals, expenses, and card activities.
• Drive AI and automation adoption with governance and oversight.
• Support audits, tax filings, and financial reporting.

Skills

Leadership

AP transformation

ERP systems

NetSuite

EDI integration

Automation

AI in finance

Tools

NetSuite

SPS Commerce EDI

Job description

• We’re looking for a Manager, Procure-to-Pay & AP Transformation to lead our Accounts Payable team and build reliable, automated financial operations that can scale with Fullscript
• You’ll lead the team responsible for day-to-day AP execution, with your focus on developing people, strengthening controls, and improving the processes and systems behind their work
• Working across Finance, Partner Managers, Distribution Centers, and ERP system teams, you’ll help connect purchasing, goods receiving, invoice matching, and vendor payments into an accurate, efficient procure-to-pay process
• Lead the team responsible for invoice processing, vendor payments, disbursements, and reconciliations, setting clear priorities and ensuring accurate, timely execution
• Coach and develop Accounts Payable Specialists through regular feedback, clear expectations, and accountability
• Drive procure-to-pay improvements across purchasing, goods receiving, invoice matching, and payment workflows in partnership with Finance, Partner Managers, and Distribution Centers
• Build reliable, automated processes that reduce manual work, prevent recurring errors, and support growing transaction volumes
• Strengthen controls across purchase orders, approvals, payments, employee expenses, and corporate card activities
• Guide the resolution of complex invoice and payment discrepancies, addressing root causes across purchasing, receiving, and AP
• Support cash flow planning through team oversight of vendor obligations and payment timing
• Partner with Finance and ERP system teams to improve ERP, EDI, and AP integrations and workflows
• Establish and monitor measures of accuracy, timeliness, and process performance to guide improvements
• Oversee AP support for audits, required tax filings, and financial reporting
• Drive practical adoption of AI and automation to improve accuracy and make AP operations more scalable

Benefits

• Reach your wellness goals with our benefits plan, discount on practitioner-grade supplements, and company-wide health and wellness programs
• Our dedicated DEIB Council ensures we advocate for equality and encourage positive change within ourselves and the community. We value the unique qualities and perspectives of our team
• You choose your own office with our Wherever You Work Well approach. Whether that’s in-person or at home, teams aren’t defined by geography. Output, not location, is our success metric so we also offer a flexible approach to your working hours, vacation, and personal days
• We empower each other to grow with lunch and learns, lean in circles, show-and-tells, and more. Everyone has something to learn and something to teach so we pride ourselves on growing as a team
• We’re not just a company — we’re a community. Team lunches, weekly town halls, birthdays, parties, and clubs are an essential part of our community and culture
• The health of our people relies on the health of our planet. We are certified carbon-neutral, taking our first big step in creating a more sustainable future

You’ll thrive here if you’re a people leader with a proven track record of AP transformation in a business that purchases, receives, and sells physical goodsYou understand the operational details, see where processes break down, and know how to build better ways of workingExperience developing teams and delivering results through clear priorities, coaching, and accountabilityStrong analytical and problem-solving skills, with the ability to turn recurring operational issues into lasting process improvements7+ years of experience in Accounts Payable, accounting, or related financial operations, including management responsibility for an AP teamClear communication skills and the ability to lead improvements across teamsStrong knowledge of Accounts Payable processes, financial controls, and compliance requirementsExperience managing procure-to-pay processes in an inventory-based business, such as wholesale, distribution, retail, or e-commerceA strong understanding of how purchase orders, goods receipts, invoice matching, and vendor payments connect, including how to resolve discrepancies across those workflowsExperience working with ERP systems such as NetSuite or similar platforms, and EDI tools or integrations that support purchasing and invoice workflowsA proven track record of leading AP transformation, with measurable improvements in automation, accuracy, efficiency, or controlsHands-on experience with NetSuite in an Accounts Payable or finance environmentExperience with SPS Commerce EDI, including supporting integrations, transaction flows, or issue resolutionExperience leading ERP, EDI, or AP system implementations or significant workflow improvementsExperience scaling financial operations in a growing, mid-sized businessExperience applying AI tools to financial operations with appropriate controls and oversight