Accounting & Executive Assistant

Victoria Sexual Assault Centre; Victoria; On-site; CAD 41,000 - 48,000; Part time

Job summary

Victoria Sexual Assault Centre in Victoria, BC, invites applications for an Accounting & Executive Assistant. This in-person role supports the Accounting Manager and management team with data and project management, HR support, privacy, facilities, and scheduling.

This is a union-exempt position and requires some BCGEU procedures awareness. Please note the start date is targeted for September 28, 2026, with the position based at the Cedar Hill Rd office and a wage range of $30–$35 per hour based

Qualifications

• Degree in business, communications, or related field; combination with experience may be considered.
• Minimum five years of administrative experience.
• Experience with payroll and HR processes is an asset.
• Experience in non-profit or unionized environments is an asset.
• Criminal records check will be required for this position.

Responsibilities

• Maintain detailed tracking of grants and budgets across departments.
• Process payables and posting to general journal using Sage.
• Prepare payroll and reports; collect data for monthly union dues.
• Assist with HR tasks: hiring docs, orientation, benefits, and training.
• Support data/project management: project records, budgets, and hours.
• Coordinate scheduling, communications, and board reporting.

Skills

Open and collaborative

Excellent verbal/written communication

Organized and meticulous

Discretion and confidentiality

Education

Bachelor's degree in business or related field

Tools

Sage

Payworks

Microsoft Office

Job description

Position Title: Accounting & Executive Assistant

Status: Union Exempt

Reports to: Accounting Manager

Hours: 28/week

Wage range: $30 - $35 (based on experience)

Application Due Date: Tuesday, September 8, 2026 at 11:59pm

Start Date: September 282026 (tentative)

Role Summary:

The Accounting & Executive Assistant provides support to theAccounting Manager and Management Team with specific attention on Data andProject Management support, Accounting/ Human Resource Support, Privacy,Facilities support, Communication and Scheduling. This is an in-person positionat our Cedar Hill Rd office.

This is a union-exempt position. This job will require somesupport of BCGEU union staff and procedures that reflect our organization'sCollective Agreement.

Please note that this is a Bona fide position, and is open toWomen, Trans, Two-Spirit and Gender Diverse applicants. We are a team ofgrowing diversity and encourage applications from members of marginalizedgroups, Indigenous persons, racialized persons, persons with disabilities,LGBQT2S+ persons and others with the skills and knowledge to engageproductively with diverse communities.

Philosophy

Understanding and alignment of the Victoria Sexual AssaultCentre’s vision, mission, agency goals, policies and priorities

Supporting the development and implementation of internal policiesand procedures;

Promoting and supporting an environment promoting self-care,wellbeing, and work-life balance.

DUTIES AND RESPONSIBILITIES:

Accounting/Human Resource Support

• Maintaining detailed tracking of VSAC grants and budgets acrossdepartments
• Posting payables and other transactions to the general journalusing accounting software (Sage);
• Submitting remittance reports to the Municipal Pension Plan
• Posting and reconciling banking transactions
• Processing and generating bi-weekly company payroll (Payworks);
• Gathering reporting information for monthly union dues
• Administrative support of interviews, the collection and storingof interview forms and other hiring documents, and performing reference checks;
• Supporting hiring procedures by sending and collecting paperworkfor new hires, including HR documents, orientation plans and providing supportwith exit interviews when needed
• Supporting orientation of new staff to benefits program, pensionprogram and organizations HR platform as well as supporting existing staff withquestions about benefits, pension and HR platform
• Weekly, monthly and quarterly reports related to benefits,pensions, accruals and HR procedures
• Answering or routing HR and staffing questions and supportingmanagers with complex HR and staffing challenges
• Calculating and reporting bi-monthly accruals to all staff
• Sourcing and scheduling training and educational opportunities forall staff

Data/Project Management Support

• Document creation for new and ongoing projects, monitoring andupdating progress;
• Project support through data collection, budget maintenance, andstaff hours tracking;
• Supporting effective and efficient communication with staff acrossprojects and stages;
• Develop detailed records and progress reports of new and ongoingprojects.

Communication and Scheduling

• Supporting information flow across the organization through clearand timely communication;
• Responsible for collecting information and circulatingorganizational weekly update;
• Taking notes and scheduling meetings;
• Support with monthly and annual reporting for Management and the Boardof Directors

Facilities and Administration

• Acts as organization Privacy Officer (training provided);
• Support with operational facility needs, scheduling contractorsand coordinating invoice payment with accounting department;
• Responsible for monthly supply refills for office;
• Contributes to a safe and healthy workplace for all employees andvolunteers with attention to the emotional labour required when working intrauma and with an anti-oppressive lens;

Other

• Performs other related duties as requested by the AccountingManager, Executive Director, management team and/or Board of Directors.

QUALIFICATIONS:

Education, Training and Experience

• Degree in business, communication, project management, humanresources or other relevant field. A combination of equivalent experience andtraining may be considered;
• At least five years of recent administrative experience;
• Demonstrated experience in collaborative projects;
• Demonstrated experience in project planning;
• Demonstrated computer competency with the Microsoft OfficeEnvironment (Including Excel, Word, and Outlook), databases, schedulingsoftware, and social media;
• Previous bookkeeping/ payroll experience is an asset;
• Previous experience in the non-profit social services sector anasset;
• Previous experience in work related to trauma and social justicean asset;
• Previous experience in a unionized environment is an asset;
• A criminal records check will be required for this position.

Skills and Abilities

• Open and collaborative, creatively adaptive;
• Excellent verbal and written communication skills;
• Ability to thrive in a team environment;
• Ability to work autonomously and with initiative;
• Ability to handle confidential information with a high level ofdiscretion, sensitivity and professionalism;
• Ability to prioritize and work through interruptions;
• Organized and meticulous;
• Critical thinking and problem-solving skills;
• Ability to balance relationship building with task completion.