Accounting Clerk - Intermediate

Regional Municipality of York; Newmarket; On-site; CAD 50,000 - 54,000; Full time

Benefits offered by this job

Defined Benefit Pension Program

Benefits and Wellness

Inclusive and Diverse Workforce

Job summary

The Regional Municipality of York is seeking an Accounting Clerk – Intermediate for a 12-month, temporary full-time replacement with hybrid work options in Canada. The role involves handling accounts payable, receivable, time entry and journal entries, and supporting budget and provincial subsidy processes.

Reporting to the Program Manager, you will maintain financial records, prepare reports, and ensure accurate financial data across departments.

Qualifications

• Post-secondary certificate/diploma in Accounting or Business or related program or approved education/experience mix.
• Minimum two years of experience in general accounting and in developing spreadsheet and/or database applications for financial analysis and reporting.
• Knowledge of core competencies including customer focus, communication, collaboration and personal ownership.

Responsibilities

• Processes accounts payable and service provider payments with accuracy and proper approvals.
• Assists in provincial subsidy claims and regional budget requests with financial information.
• Maintains filing and information systems for service providers and contracts.
• Processes bi-weekly time entry lists and payroll-related data as required by Payroll Division.
• Enters hours into time and labour system and supports supervisors in approval workflows.
• Responds to inquiries from staff and vendors about accounts payable and payments.

Skills

General accounting knowledge

Spreadsheet skills

Communication skills

Education

Post Secondary Certificate/Diploma in Accounting or Business

Job description

Job Title

Accounting Clerk - Intermediate

Status

Temporary Full-Time

Temporary - Approximate length of assignment, in months

12

Type of Position

a Replacement

Start Date

Immediate

Salary

Per hour

Salary Grade

$36.00 - $39.14

Department

York Region -> Community & Health Services -> Integrated Business Services

Location

Hybrid work opportunities may apply - CA

IBSB Admin, Fin & ISDPP Newmrk - 17150 Yonge Street - Newmarket, ON L3Y 8V3 CA (Primary)

Job Description (E)

ABOUT US

Almost 1.3 million residents call York Region home, making it one of the largest regions in Canada - and the fastest growing with a population that's expected to grow to more than 2 million by 2051. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Recognized by Forbes as one of Canada's Best Employers, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace - aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipal Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
• Inclusive and Diverse Workforce - We're committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

Reporting to the Program Manager, is responsible for providing various accounting, financial, statistical and administrative services to the Community and Health Services Department including time entry, accounts payable and receivable, service provider and operator payments and preparing and processing journal entries; providing financial and statistical recording, monitoring, reconciliation and reporting; and maintaining accounts files and computerized records.

WHAT YOU'LL BE DOING

• Processes accounts payable and service provider payments by verifying calculations, ensuring accuracy in price extensions, applying appropriate discounts, matching Purchase Orders and packing slips, investigating and resolving discrepancies, affixing cost distribution and budget coding, preparing cheque and payment requisitions and obtaining appropriate authorization before issuing cheques.
• Assists in the preparation of provincial subsidy claims and reports, as well as regional and provincial budget requests by providing statistical and financial information, as required.
• Maintains filing and information system for service providers including agency budgets, funding requests, financial statements, payments and contract reconciliation.
• Processes bi-weekly time entry lists, ensuring accuracy of information by reviewing data received; verifies and reports sick, CWW and vacation data; enters part-time and casual hours as well as overtime, statutory holiday pay, as provided by the Payroll Division, and on-call/standby submissions.
• Processes information on new hires, terminations, leaves of absence and WSIB forms for Supervisors approval; maintains all information and records.
• Enters hours into time and labour system for review and approval by the Supervisor.
• Responds to enquiries from staff, vendors and service providers on accounts payable and payment matters and ensures timely payments to vendors and service providers.
• Liaises with Controllership Branch.
• Prepares comprehensive monthly monitoring package for program areas from various program related systems and reports.
• Maintains library of automated statistical information for current and prior years; prepares statistical and financial reports as required to meet operational needs
• Performs other duties as assigned, in accordance with Branch and Department objectives.

WHAT WE'RE LOOKING FOR

• Successful completion of a Post Secondary Certificate/Diploma (1 year or more) in Accounting or Business field or related program or approved combination of education and experience.
• Minimum two (2) years experience in a general accounting field and in developing spreadsheet and/or database applications for financial analysis and reporting.
• Knowledge and demonstrated ability in corporate core competencies including customer focus, communication, collaboration and personal ownership.
• Knowledge of general accounting practices and procedures and general office procedures including records management.
• Mathematical aptitude and analytical skills.

Council Approval Date

Scheduled Weekly Hours

35

Scheduled Shifts

8:30 - 16:30

Operational Hours

Close Date

August 10, 2026

# of Hires Needed

1

Union

CUPE Local 4900

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email [e-mail] or call 1-877-464-9675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.