Accounting Clerk (D)

Waterloo Region District School Board; Kitchener; On-site; CAD 49,000 - 60,000; Full time

Job summary

Waterloo Region District School Board Education Centre is seeking an Accounting Clerk (D) to support the Accounting Services team within Financial Services. The role handles accounts payable processing, vendor payments, and expense reimbursements while ensuring compliance with Board policies.

Reporting to the Accounting Services Manager, the successful candidate will perform journal entries, vendor reconciliations and provide service across schools and departments.

Qualifications

• Post-Secondary education is required (undergraduate degree or college diploma).
• Proven experience in a Windows environment using MS Office, Adobe Acrobat Pro and G-Suite is required.
• 2 years prior experience working in a similar accounting function and knowledge of applicable tax rules is required.

Responsibilities

• Receive, review and verify accounts payable invoices for documentation and approval before inputting into the accounting system.
• Process vendor payments and perform payment cycles to meet payment terms and conditions for Board vendors in a timely and accurate manner.
• Review and verify employee expense reimbursements with proper approvals and processes.
• Process other miscellaneous accounts payable payments.
• Provide excellent service and communicate effectively with internal and external customers (schools, departments, vendors).
• Reconcile vendor accounts.
• Prepare journal entries as required.
• Provide service to other board staff/departments on accounts payable matters.
• Scan financial documents into the Board’s electronic data management system.
• Collaborate with Financial Services team to meet objectives.
• Perform other duties such as filing and other administrative tasks.

Education

Post-Secondary education (undergraduate degree or college diploma)

Tools

MS Office

Adobe Acrobat Pro

G-Suite

Job description

Accounting Clerk (D)

FinancialServices

Education Centre

Applicants will be considered in the following order:

1) Qualified permanent ESS/OSSTF Bargaining Unit employees.
2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.
3) Qualified external applicants (includes employees from other Bargaining Units).

Reporting to the Accounting Services Manager through the Accounting Officer, the successful candidate will be responsible for accounting duties within the Accounting Department of Financial Services.

The successful applicant for this Educational Support Staff positions, LevelD ( $49, 331-$59, 506), will be working35 hours per week, 12 months per year, effective as soon as possible.

Salary : $49, 331-$59, 506

Responsibilities:

• Receive, review and verify accounts payable invoices for appropriate documentation and approval prior to inputting into the accountingsystem
• Process vendor payments and perform payment cycles to meet paymentterms and conditions for Board vendors in a timely and accuratemanner
• Receive, review and verify employee expense reimbursements forms forproper approvals, compliance with Board policies and procedures.
  Process employee expense reimbursements in a timely and accurate manner
• Process other miscellaneous accounts payable payments;
• Provide excellent customer service and communicate effectively withinternal and external customers (schools, departments, vendors);
• Reconcile vendor accounts;
• Prepare journal entries as required;
• Provide service and support to other board staff/departments as itrelates to accounts payable matters;
• Scan various financial documents into the Boards electronic data management system;
• Work collaboratively as a member of the Financial Services team tomeet departmental and organizational objectives
• Perform other duties as required which include but are not limited tofiling or other administrative duties.
  

Qualifications:

• Post-Secondary education is required (undergraduate degree or college diploma);
• Proven experience and proficiency working in a windows environment using various administrative software packages (MS Office, Adobe Acrobat Professional, G-Suite) is required;
• 2 years priorexperience working in a similar accounting function and knowledge of applicable tax rules is required.

Applicant Self-IdentificationQuestions

The information collectedin Apply to Educationis used to monitor WRDSBs progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.

We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system(Policy 1014_- Privacy Protection and Access to Information). Informationis collected pursuant to(Ontarios Education Equity Action Plan)(Ministry of Education),PPM 165and the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). Access to thisinformationis restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and(ethical research practices). Applicant Self-Identification data will be attached