Accounting Clerk

Pivotal Integrated HR Solutions; Vaughan; On-site; CAD 52,000 - 75,000; Full time

Job summary

Pivotal Integrated HR Solutions in Vaughan, Ontario, is seeking an Accounting Clerk to support project companies' bookkeeping and assist Project Accountants with daily tasks, from AP processing to reporting.

You will handle full cycle AP, PO coordination, data entry in Sage 100 Contractor, and monthly reconciliations, contributing to accurate cost tracking across multiple projects.

Qualifications

• 2+ years experience in an accounting department within construction or real estate.
• Experience with large volumes of Accounts Payable and data entry would be an asset.

Responsibilities

• Accounts Payable: full cycle processing, invoices, payments and approvals.
• Data Entry: enter project invoices in Trimble Project Sight and Sage 100 Contractor.
• Reporting: assist with monthly bank reconciliations and project draw packages.
• Administration: filing, APS tracking, and general office tasks.

Skills

Communication

Organisation

Attention to detail

Time management

Multitasking

Microsoft Office

Tools

Excel

Word

Outlook

Sage 100 Contractor

Trimble Project Sight

Job description

The Accounting Clerk will assist in the maintenance of our book of accounts for our project companies.

This role will primarily support our Project Accountants.

JOB DESCRIPTION

Accounts Payable

• Full cycle accounts payable, including matching documents, ensuring review and approval, aid in issuing payments and the recording of transactions including holdback retainage
• Coordinate with Construction staff on the processing and approval of Purchase Orders and Construction Contracts or Change Orders
• Ensure that invoices are processed in a timely manner
• Organize commission installment invoices for various projects as well as track any outstanding commissions to be paid
• Coordinate cheque pick ups with suppliers, reconcile AP statements and respond to payment inquires
• Maintain orderly filing system for all invoices paid

Data Entry

• Creating purchase orders for various cost commitments
• Matching Invoices against contracts and purchase orders, confirm appropriate review/approvals are in place, enter monthly project invoices in Project Management Software – Trimble Project Sight
• Assist in reconciling project cost-to-date in Accounting Software and Project Management Software with accurate data entry
• Maintain accurate accounting of costs-to-date in Accounting Software – Sage 100 Contractor

Reporting

• Assist in maintaining an updated budget report for multiple projects
• Assist in preparation of monthly bank reconciliation as well as other reconciliations as needed
• Assist Project Accountant in preparing monthly draw packages for submission to project cost consultant and/or project lender

Administration Support

• Administration of Tarion accounts
• Tracking purchasers’ APS’s, amendments, deposits and other required documentation
• Maintain orderly filing system for all purchaser files
• Coordinating incoming and outgoing mail as well as courier services when needed
• General administrative work as may be requested by Senior Management

SKILLS & QUALIFICATIONS

Experience

• 2+ years experience in an accounting department within the construction or real estate
• Experience with large volumes of Accounts Payable and data entry would be an asset

Skills

• Professional attitude with excellent communication and organization skills
• Great attention to detail and self-motivated with ability to work independently while meeting
• Time management
• Multitasking in order to efficiently work on different tasks
• Proficiency in Microsoft Office – Excel, Word, Outlook, etc.
• Trimble Project Sight and/or Sage 100 Contractor software experience is an asset