Accounting Clerk

Halton Healthcare; Oakville; On-site; CAD 64,000 - 77,000; Full time

Job summary

Halton Healthcare in Oakville, Ontario, is seeking a temporary full-time Accounts Payable professional to manage invoice processing, 3-way matches, and month-end postings. You will collaborate with Mohawk Medbuy Purchasing and internal/external stakeholders to ensure timely and accurate payments.

The role requires 1–2 years of AP experience, proficiency in MS Office, and strong communication skills. Ability to work independently and meet deadlines is essential.

Qualifications

• 1–2 years’ experience in accounting/finance with emphasis on accounts payable.
• Post-secondary accounting/finance courses.
• Proficiency in MS Office; Excel is an asset.
• Self-driven with initiative in problem solving.
• Healthcare accounting experience is an asset.
• Strong interpersonal and communication skills.
• Detail oriented with accuracy.
• Ability to prioritize and manage multiple tasks.
• Ability to work independently with minimal supervision.
• Physically able to sit, stand, walk, and lift ~20 lbs.

Responsibilities

• Receive/manage accounts payable invoices and backup from internal/external mail.
• Verify 3-way match of PO invoices and resolve discrepancies with Mohawk Medbuy Corporation Purchasing and vendors.
• Obtain approvals for Non-PO invoices as per policy.
• Data entry of invoices into the general ledger; submit to AP Coordinator for review.
• Support Capital Projects.
• Coordinate Vendor information for the Vendor Dictionary updates.
• Prepare accruals and month-end uploads.
• Process Physician Payments.
• Prepare vendor statement reconciliations.

Skills

MS Office

Excel

Attention to detail

Communication skills

Independent worker

Education

Post-secondary accounting/finance courses

Job description

• Shift Schedule (Hours are subject to change based on operational needs): Mon-Fri – 7.5 hour day shifts
• Employment Status: Temporary Full-time
• Department: OT Finance A/P
• Length of temporary contract: Approx. 2 years

Company Description

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do. We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative center of excellence in community hospital care.

Job Description

Job Summary:

This position is responsible for all accounts payable functions, including invoice processing for Purchase Order and Non-Purchase Order transactions, working closely with Mohawk Medbuy Corporation Purchasing, communicating regularly with internal and external stakeholders, month-end journal entries and other duties as assigned.

• Receive/manage accounts payable invoices and backup from internal/external mail
• Verify 3-way match of PO invoices received, and work with Mohawk Medbuy Corporation Purchasing and vendor to resolve discrepancies in a timely manner
• Obtain appropriate approvals in accordance with HHS policies for all Non-PO invoices received for payment
• Perform data entry of all invoices ensuring that expenses are coded to the appropriate general ledger accounts, submit to AP Coordinator for review
• Support Capital Projects
• Liaise cross-functionally with the Finance Capital group and Redevelopment to update excel files for invoice status on capital purchases.
• Build and maintain relationships with internal and external stakeholders (department heads, assistants, vendors etc.)
• Contact vendors for supporting documents to resolve discrepancies or expediting payments as needed
• Co-ordinate Vendor information for New/Changes to the Vendor Dictionary
• Investigate all internal and vendor inquiries and respond in a timely and professional manner
• Maintain invoice copies and related data/documents on a secure network drive for reference and audit purposes
• Preparation of vendor statement reconciliations on a regular basis
• Work cross functionally to prioritize and resolve invoices on weekly exception reporting
• Create process documentation & lead process improvements
• Prepare accrual entries and uploads related to month end
• Process Physician Payments
• Other duties as required.

Qualifications

• Minimum 1-2 years’ experience in accounting/finance with emphasis on accounts payable, in a computerized A/P environment
• Post-secondary accounting/finance courses and demonstrate a strong accounting knowledge
• Proficiency in computers i.e. MS Office programs (Word, Excel, & Outlook), advanced excel is an asset
• Self- driven with proven initiative in problem solving & process improvement
• Technically savvy
• Previous health care accounting experience in a hospital environment is an asset
• Proven interpersonal and communications skills across all levels of the organization with a customer service focus
• Detailed oriented with a high level of accuracy
• Demonstrate ability to prioritize and organize multiple tasks with deadlines
• Ability to work independently with minimal supervision
• Physically able to sit, stand, walk, occasional lift and/or carry approximately 20lbs
• Satisfactory employment and attendance record
• Ability to work independently with minimal supervision
• Physically able to sit, stand, walk, occasional lift and/or carry approximately 20lbs
• Satisfactory employment and attendance record

Additional Information

Status: Temporary Full-time (Approx. 2 years)

Hours: Monday to Friday - 7.5 hour day shifts; 0800 - 1600 (Hours are subject to change based on operational needs)

Salary: $31.147 to $38.907 per hour

Date posted: October 15, 2026

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providingaccommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Actmandates that hospitals establish health surveillance programs for all individuals working within the hospital.This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

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