Accounting Assistant (Payroll)

City of Kelowna; Kelowna; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Accounting Assistant to join their Payroll branch. This role involves preparing, processing, and reconciling financial accounts while ensuring accuracy in all transactions. The ideal candidate will be detail-oriented and possess a strong background in local government accounting. You'll have the opportunity to engage with both the public and internal staff, making a significant impact on financial operations. If you're looking for a rewarding position that values teamwork and accountability, this could be the perfect fit for you.

Qualifications

• Minimum of one year of relevant local government accounting experience.
• An Accounting Diploma from a recognized Canadian post-secondary institution.

Responsibilities

• Calculates and prepares summaries of various accounts related to departmental operations.
• Acts as a prime point of contact for financial inquiries, payments, and collections.

Skills

Attention to Detail

Teamwork

Computer Literacy

Responsibility/Accountability

Education

Accounting Diploma

CPA PREP Modules

Job description

Please see Special Instructions for more details.

Internal candidates please note that in order to be considered based on your seniority, applications must be received by 4:00pm on April 29.

Please note that this position will start in the Payroll branch

Please attach a copy of your transcript as “other documents”.

Posting Information

Posting Number

Posting Number CK53698P

Position Title

No. of Staff Required

No. of Staff Required 1

Position Type

Position Type FT

If Term position, enter length of Term in months

If Term position, enter length of Term in months N/A

Position Groups

Position Groups CUPE Civic

Division

Division Corporate Services (DV124)

Department

Department Name

Branch

Branch Accounting Operations (BR127)

Organizational Information

Purpose of your Position - Non Union

Classification Summary - Union

An Accounting Assistant prepares, processes and reconciles financial accounts, statements and records in support of financial reporting and accounting systems.

Duties - Union

• Calculates and prepares summaries of various accounts related to departmental operations.
• Ensures accuracy of financial transactions.
• Prepares documentation for posting transactions and checks output for accuracy.
• Applies payments on accounts.
• Analyzes and reconciles accounts and records.
• Acts as a prime point of contact for the public and internal staff on financial enquiries, payments and collections.
• Participates on special project teams.
• Performs system set-up and testing.
• Processes and drafts invoices and work orders.
• Participates in cross-training, organizes meetings and records minutes, and provides reception services.
• Compiles and analyzes statistics, processes and drafts correspondence and reports.

Results and Activities - Non union

Education and Experience (Accounting Assistant II)

Option 1

• Minimum of one (1) year of relevant local government accounting experience.
• Minimum of four (4) CPA PREP Modules (2 in Accounting or Finance) or equivalent.

Option 2

• Minimum of three (3) years of relevant accounting experience.
• Minimum of four (4) CPA PREP Modules (2 in Accounting or Finance) or equivalent.

Education and Experience (Accounting Assistant I)

Option 1

• Minimum of six (6) months relevant accounting experience.
• Minimum of four (4) CPA PREP Modules (2 in Accounting or Finance) or equivalent.

Option 2

• Minimum of one (1) year of relevant accounting experience.
• Minimum of three (3) CPA PREP Modules (1 in accounting or Finance) or equivalent.

Option 3

• Two (2) years of recent relevant accounting experience.
• An Accounting Diploma from a recognized Canadian post-secondary institution.

Knowledge - Non Union

Skills & Abilities - Non Union

• Responsibility/Accountability
• Teamwork
• Computer Literacy
• Attention to Detail

Posting Text

Physical Demands

Special Instructions to Applicant

Internal candidates please note that in order to be considered based on your seniority, applications must be received by 4:00pm on April 29.

Please note that this position will start in the Payroll branch

Please attach a copy of your transcript as “other documents”.

Additional Hiring Information

Please note that this position will start in the Payroll branch

Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.

Positions that become vacant within the same classification may be filled as a result of this posting if the vacancy occurs within 30 days of closing.

The City of Kelowna is committed to being an organization that values and reflects its community’s diverse population, and to fostering an equitable, inclusive and progressive work environment where everyone can be their authentic self and feels a sense of belonging.

Pay Rate

Pay Rate Starts at $30.64 per hour with progression up to $37.54

Posting Date

Posting Date 04/30/2025

Closing Date

Closing Date 05/13/2025

Days of Work

Days of Work Monday to Friday

Standard Hours per Day 7

Hours of Work

8 am to 4 pm

Work Location

Work Location CITY HALL

Specify Work Location

Documents Needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents

Other Document 1

Other Document 2

Other Document 3

Other Document 4

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education that you have completed related to this position?
  • High school graduation
  • Some related post-secondary courses
  • Post-secondary certificate (1 year full time studies)
  • Diploma (2 years full time studies)
  • Bachelor's degree
  • Master's degree or other higher level post-graduate program
  • Other
• * How many CPA PREP courses (or equivalent) have you completed and are still current?
  • Less than 3 CPA PREP courses
  • 3 CPA PREP courses (1 in accounting or finance)
  • 4 CPA PREP courses (2 in accounting or finance)
  • 5 CPA PREP courses (3 in accounting or finance)
  • 6 CPA PREP courses (3 in accounting or finance)
  • 7 to 9 CPA PREP courses (3 in accounting or finance)
  • 10 to 12 CPA PREP courses (6 in accounting or finance)
  • More than 12 CPA PREP courses
  • Completed the CPA PREP program (or equivalent)
  • In the CPA PEP program
  • Have CPA (or equivalent) designation
• * Do you have a Payroll Compliance Practitioner Certification (PCP)?
  • Yes
  • No
  • In Progress
• * How many years of Payroll-related experience do you have?
  • None
  • Less than 1 year
  • 1 to 3 years
  • 3 to 5 years
  • More than 5 years
• * How many years of progressively responsible accounting experience do you have?
  • None
  • Less than 1 year
  • 1 to 2 years
  • 2 to 4 years
  • 4 to 6 years
  • More than 6 years
• * How many years of experience do you have in a customer service role?
  • None
  • Less than 1 year
  • 1 to 3 years
  • 3 to 5 years
  • More than 5 years
• * What level of proficiency do you have using Excel?
  • No experience
  • Beginner
  • Intermediate
  • Advanced
  • Expert