Accounting Assistant

Art With A Heart Inc.; Whitby; Hybrid; CAD 20,457 - 29,136; Full time

Benefits offered by this job

Supportive and creative team

Leadership experience

Meaningful community engagement

Job summary

Art With A Heart Inc. seeks a dedicated Account Assistant for summer programs in Whitby, Canada. This 8-week contract involves processing payroll, maintaining financial records, and preparing reports. Candidates should have experience in accounting or bookkeeping, especially in a community or non-profit setting, and proficiency in software like QuickBooks.

The role offers valuable experience working in a vibrant community-focused environment, promoting creativity and support for young artists.

Qualifications

• Experience in a non-profit or community organization preferred.
• Strong understanding of financial reporting.
• Detail-oriented with multitasking abilities.

Responsibilities

• Maintain accurate financial records for programs.
• Process payroll for staff in a timely manner.
• Track program-related expenses.
• Prepare financial reports and budget updates.

Skills

Accounting or bookkeeping experience

Payroll processing

Accounting software proficiency (e.g., QuickBooks)

Microsoft Office, especially Excel

Attention to detail

Organizational skills

Collaboration with teams

Knowledge of financial policies

Ability to maintain confidentiality

Job description

Art With a Heart is a community-based charity that empowers individuals through expressive arts. We create inclusive and supportive spaces where participants can grow, express themselves, and thrive creatively. Our summer programs provide a meaningful opportunity for young artists to explore their emotions, build friendships, and develop their confidence through art.

Position Overview

Art With a Heart is looking for a dedicated and organized Account Assistant to join our summer programming team for an 8-week contract. The Accounting Assistant will work closely with the Program Manager, and the bookkeeper to ensure financial processes run smoothly and efficiently throughout the summer season.

Key Responsibilities

• Maintain accurate financial records for summer programs and staff.
• Process payroll for summer staff, ensuring all payments are made in a timely and accurate manner.
• Ensure compliance with financial policies and procedures.
• Track program-related expenses, ensuring all costs are documented and accounted for.
• Manage invoices and process payments to vendors and contractors.
• Prepare financial reports, summaries, and budget updates for the leadership team.
• Assist with preparing year-end financial reports as necessary.
• Work closely with the Accountant Assistant to ensure financial processes are efficient and accurate.
• Collaborate with staff to ensure proper coding and allocation of expenses.
• Ensure all financial records comply with organizational and legal standards.
• Conduct regular audits of financial records and transactions to ensure accuracy.

Qualifications

• Previous experience in accounting or bookkeeping, preferably in a non-profit or community organization setting.
• Strong understanding of payroll processing and financial reporting.
• Proficient in accounting software (e.g., QuickBooks) and Microsoft Office, especially Excel.
• Attention to detail with the ability to handle multiple tasks simultaneously.
• Strong organizational and time-management skills.
• Ability to work collaboratively with the leadership team and other departments.
• Knowledge of financial policies and procedures in a non-profit setting is an asset.
• Ability to maintain confidentiality and handle sensitive financial information.

Why Join Us?

• Be a part of a supportive, passionate, and creative team.
• Help bring joyful, meaningful summer programming to children and youth.
• Build valuable leadership and organizational experience in a vibrant community setting.

Art With a Heart Inc. is committed to equity, diversity, and inclusion. We strongly encourage applications from individuals of all backgrounds, including but not limited to racialized persons, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQ+ community.

This is a Government of Canada funded job through the Canada Summer Jobs program. The Applicant must be between 15 and 30 years of age (inclusive) at the start of employment; is a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protections Act [S.C. 2001, c.27]; and is legally entitled to work according to the relevant provincial/territorial legislation and regulations.

International Students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.

Temporary Fixed-Term Contract

Pay: $18/hr

Schedule: 35 hours per week