Junior Accountant – Permanent Full Time | Posting #1907

Compass; Greater Sudbury; On-site; CAD 42,000 - 65,000; Full time

Benefits offered by this job

HOOPP

On-site parking

Paid vacation

Paid float days

Short-term disability coverage

Dental, Vision and Extended Health

Life and AD&D insurance

Long Term Disability (LTD)

EFAP

Job summary

Compass is a non-profit organization based in Sudbury, Ontario, providing mental health and developmental services for youth and families.

The Junior Accountant reports to the Finance Manager and supports accounts payable, accounts receivable, and other accounting functions within the finance department.

Qualifications

• University or College Diploma in business accounting or equivalent.
• Minimum 2 years of experience.

Responsibilities

• Process accounts payable and payroll related tasks with accuracy.
• Record deposits, issue invoices, and reconcile accounts receivable.
• Banking: deposits, reconciliations and EFT administration.
• Support annual audits, year-end reporting and general ledger reconciliations.

Skills

Communication skills

Analytical skills

Confidentiality

Team collaboration

Education

Accounting diploma

Tools

Sage 300

Microsoft Office

Job description

Permanent Full Time - Non-Union

Compass is a non-profit organization based in Sudbury Ontario that provides mental health and developmental services for children, youth, and families. Most programs serve individuals up to age 18, with select services available to older youth and young adults. Supports range from short-term counselling to ongoing therapy, psychological assessment, and diagnostic services. Compass is also the lead agency responsible for providing live-in treatment services for youth who need temporary residential support during significant life transitions.

The Youth Wellness Hub, is another program offered though Compass, you can learn more at www.ywhsudbury.ca.

In partnership with Sunnybrook Health Sciences Centre, Compass is launching Family Navigation Project (FNP) in Sudbury-Manitoulin, a navigation service providing expert guidance to youth ages 11 to 29 experiencing mental health and/or substance-use concerns and their families. Learn more about Sunnybrook’s Family Navigation Project here https://www.familynavigationproject.ca/.

The Junior Accountant reports to the Finance Manager. In this role, the Junior Accountant is responsible for supporting the accounts payable, accounts receivable and other accounting functions at Compass.

RESPONSIBILITIES:

• Accounts Payable
  • Receive, review and process vendor invoices, stipend and honorarium payment requests, employee expense reports, and monthly credit card reconciliations ensuring accuracy, appropriate supporting documentation, and proper authorization
  • Prepare payment batches for review and approval, and process authorized payments in a timely manner to ensure all payment commitments are met
  • Verify that fees and rates billed align with applicable contract terms and maintain tracking logs or invoices received and paid against contract maximums
  • Reconcile the account subledger to general ledger on a monthly basis, investigating and resolving discrepancies as required
  • Review and reconcile vendor statements against accounting records, communicating with vendors to address discrepancies, respond to inquiries, and ensure timely resolution of payment-related matters.
  • Maintain accurate vendor accounts and electronic accounts payable records, including creating new vendor accounts and maintaining electronic funds transfer (EFT) information
  • Support contract preparation, monitor contract expiry dates, and notify appropriate individuals to upcoming renewals or expirations
  • Monitor outstanding credit card reconciliations and provide guidance, orientation, and ongoing support to employees on expense report submissions and credit card reconciliation procedures, following up as needed to ensure timely submission
• Accounts Receivable
  • Record deposits, maintain electronic filing or supporting remittance documentation, and issue receipts including charitable donation receipts for eligible contributions
  • Prepare, post, issue and distribute invoices in accordance with established agreements and as requested
  • Reconcile the accounts receivable subledger to the general ledger on a monthly basis, investigating and resolving discrepancies
  • Monitor outstanding receivables and follow up on overdue accounts to support a timely collection of payments
  • Maintain accurate client accounts and electronic accounts receivable records, including creating new client accounts are required
• Banking
  • Deposit cheques and cash payments received in a timely manner, ensuring accurate recording and processing
  • Download bank statements, prepare and post bank transactions and complete bank reconciliations
  • Administer the corporate credit card program including issuing new cards, processing credit limit changes, managing email alerts, and downloading monthly statements and reports.
• Provide administrative support to the Finance department, including monitoring the Finance inbox and responding to inquiries,
• Assist with annual audits, year-end reporting, and payroll processing
• Complete general ledger reconciliations as required

SKILLS AND KNOWLEDGE:

• Proficiency in a computerized environment, including Microsoft Office (Excel, Word), experience with Sage 300 considered an asset
• Strong written and verbal communication skills; bilingual (English/French) preferred
• Knowledge and experience with accounting functions as well as payroll and employee benefits
• Excellent analytical and problem solving skills
• Ability to maintain sensitive and confidential information
• Ability to work independently and collaboratively within a team
• Strong organizational and time management skills
• Ability to assess priorities and meet deadlines
• Knowledge and appreciation of issues facing our diverse populations (i.e. Anishnaabe cultures, Francophone, Immigrant/Refugee, LGBT2SQ, etc.)

QUALIFICATIONS :

• University or College Diploma in business accounting or equivalent
• Minimum 2 years of experience

Successful applicants will be required to provide:

• Proof of eligibility to work in Canada
• A valid Ontario driver’s license and use of a reliable motor vehicle; insurability on vehicle as per policy
• Completed Police Vulnerable Sector Check

Benefits include:

• Healthcare of Ontario Pension Plan (HOOPP)
• On-site parking (paid by employer)
• Paid vacation
• Paid float days
• Short-term disability coverage
• Dental, Vision and Extended Health benefits
• Life and Accidental Death and Dismemberment (AD&D) insurance
• Long Term Disability (LTD) Insurance
• Employee & Family Assistance Program (EFAP)

Application Process

Compass is committed to a diverse, equitable, inclusive, and anti-racist workplace. We are an equal opportunity employer and value the dignity and worth of every individual. Compass will provide reasonable accommodation to any applicant who identifies a need to be accommodated. If you require accommodation during the recruitment process, please advise our Human Resources team prior to your interview.

We thank all applicants; however, only those selected for an interview will be contacted.