Accounting Assistant

Isidore landscapes Inc.; Richmond; On-site; CAD 42,000 - 65,000; Full time

Job summary

Isidore Landscapes in Richmond, BC, is seeking an Accounting Assistant to support our growing finance team. You will perform daily accounting tasks, review and reconcile accounts, and process payments to external partners while maintaining accurate records of invoices and receipts.

The ideal candidate has a Finance or Accounting background with 1–2 years' experience, is proficient in Excel and QuickBooks, and comfortable handling vendor and customer transactions in a fast-paced environment.

Qualifications

• 1–2 years' experience as an Accounting Clerk or similar role.
• 1 year experience in Accounts Payable is preferred.
• Diploma or certificate in Finance or Accounting is an asset.
• Must have knowledge of accounting standards for private sector organizations.
• Experience in construction accounting is an asset.
• Good knowledge of bookkeeping procedures.
• Hands-on experience with QuickBooks accounting or equivalent software.
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets).
• Excellent data entry skills with an ability to identify numerical errors.
• Excellent verbal and written communication abilities across all levels of an organization.
• Excellent analytical capabilities and attention to detail.
• Good organizational and time management skills.
• Demonstrates business acumen.

Responsibilities

• Daily entry of key data in financial systems and other software systems. Includes vendor invoices, visa statements, and employee expense reports.
• Ensure proper coding of expenditures and the appropriate treatment of sales tax. Responsible for preparing vendor payments, electronic payment batch summaries for review and coordinating the bank payment with the Accounting & Administration Manager.
• Daily entry of basic customer billings and conversion of work orders into customer bills. Responsible for processing customer receipts in the system, including receipts of cheques, EFT and Cash payments. Prepare deposit summary logs and coordinate with the Accounting & Administration Manager for bank deposits regularly.
• Reconcile bank statements to the general ledger.
• Accounting and clerical support, including electronic filing of vendor invoices, input of journal entries, and other general office administrative duties as needed.
• Manage company general e-mail account for payables and receivables, respond to customer queries over email and phone.
• Contact customers and send reminders to ensure timely payments.
• Reconcile general ledger accounts as assigned on a timely basis. Update accounting spreadsheets and assist the Accounting & Administration Manager with month-end (and year-end) closing and financial review. Report the status of accounts payable and receivable on a timely basis.
• Maintain the accuracy over the inventory costing and data in the system, including the input of inventory receipts and consumption and processing of completed inventory requisition forms.
• Assist with entry of employee timesheet data, ensuring accuracy and further investigating discrepancies or missing data.

Skills

Accounting knowledge

Data entry

Analytical abilities

Attention to detail

Time management

Communication

Education

Diploma or certificate in Finance or Accounting

Tools

QuickBooks

Excel

Job description

Isidore Landscapes has been designing, installing, and maintaining landscapes in the Lower Mainland since 1994. We’ve built strong working relationships with construction companies, home builders, and landscape architects. Our technical expertise allows us to interpret, create, install, and maintain varied and complex landscape designs for all types of landscape projects.

There's so much more at Isidore!

We believe in recognizing the talent we have in-house and investing in professional development. All of our foremen and the majority of our leadership team started in entry-level positions. We offer meaningful career opportunities where your hard work is recognized, and contributions are valued.

Job Description: Accounting Assistant

We are looking for an Accounting Assistant to help keep up with our increasing workload. We are looking for goal-oriented people who have a passion for their work and who can flourish within a fast-paced, demanding workplace.

As an Accounting Assistant, you would be responsible for providing accounting and clerical support to the entire Isidore team. Responsibilities include reviewing and reconciling accounts, processing payments to external partners and maintaining updated records of customer invoices and receipts. To be successful in this role, you should have a Finance or Accounting background and be familiar with general accounting. Ultimately, the right candidate will take pride and ownership over their work while ensuring all financial transactions are processed accurately and on time.

Job Duties

• Daily entry of key data in financial systems and other software systems. Includes vendor invoices, visa statements, and employee expense reports.
• Ensure proper coding of expenditures and the appropriate treatment of sales tax. Responsible for preparing vendor payments, electronic payment batch summaries for review and coordinating the bank payment with the Accounting & Administration Manager.
• Daily entry of basic customer billings and conversion of work orders into customer bills. Responsible for processing customer receipts in the system, including receipts of cheques, EFT and Cash payments. Prepare deposit summary logs and coordinate with the Accounting & Administration Manager for bank deposits regularly.
• Reconcile bank statements to the general ledger
• Accounting and clerical support, including electronic filing of vendor invoices, input of journal entries, and other general office administrative duties as needed
• Manage company general e-mail account for payables and receivables, respond to customer queries over email and phone.
• Contact customers and send reminders to ensure timely payments.
• Reconcile general ledger accounts as assigned on a timely basis. Update accounting spreadsheets and assist the Accounting & Administration Manager with month-end (and year-end) closing and financial review. Report the status of accounts payable and receivable on a timely basis.
• Maintain the accuracy over the inventory costing and data in the system, including the input of inventory receipts and consumption and processing of completed inventory requisition forms.
• Assist with entry of employee timesheet data, ensuring accuracy and further investigating discrepancies or missing data.

What we need:

• Minimum 1-2 years experience as an Accounting Clerk or similar role
• 1 year experience in Accounts Payable is preferred
• Diploma or certificate in Finance or Accounting is an asset
• Must have knowledge of accounting standards for private sector organizations
• Experience in construction accounting is an asset
• Good knowledge of bookkeeping procedures
• Hands-on experience with QuickBooks accounting or equivalent software
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
• Excellent data entry skills with an ability to identify numerical errors
• Excellent verbal and written communication abilities across all levels of an organization
• Excellent analytical capabilities and attention to detail
• Good organizational and time management skills
• Demonstrates business acumen

Isidore Landscapes is an equal opportunity employer. We offer opportunities for training and advancement, as well as encourage our team members to develop their skills and grow with us.

For more information on Isidore Landscapes and the work we do, please visit https://isidorelandscapes.com/

Schedule:

• 8-hour shift