Accounting Assistant

Upstone Materials; Calgary; On-site; CAD 40,000 - 65,000; Full time

Job summary

An established industry player is looking for a detail-oriented Accounting Assistant to join their dynamic team in Calgary. This role involves supporting the accounting and project team in a busy construction environment, focusing on billing, tracking, and general accounting support. The successful candidate will collaborate closely with project managers and the Shared Services Group, ensuring accuracy in invoicing and cost validation. With opportunities for professional growth and a strong team environment, this position promises to be both rewarding and impactful for those passionate about the construction industry.

Benefits

Growth opportunities

Competitive wages

Strong team environment

Benefits package

Qualifications

• 1-2 years of accounts receivable or general accounting experience required.
• Post-secondary education in accounting is an asset.
• Strong communication and interpersonal skills needed.

Responsibilities

• Prepare billing packages, including invoicing and backups.
• Support project managers with cost validation and job analysis.
• Monitor customer accounts for non-payments and delays.

Skills

Detail-oriented

Communication Skills

Attention to Detail

Accounts Receivable

Microsoft ACCESS

General Accounting

Problem-Solving

Education

High School Diploma or GED

Post-secondary education in accounting

Tools

Microsoft ACCESS

JDE

OnBase

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Accounting Assistant

Company: STANDARD GENERAL CALGARY

Location: Calgary

Country: Canada

Type of Contract: Regular / Permanent

Publication Date: Apr 17, 2025

Address: 9660 Enterprise Way SE Calgary, AB T3S 0A1

Phone: [phone] | Fax: [phone]

Standard General Calgary is a growing, dynamic contractor in land development and road construction in the greater Calgary area. Through our affiliation with the Colas Group of Companies, we are part of an organization that is a world leader in road construction. You’ll have opportunities for professional development and growth while working on exciting, leading-edge projects. We are dedicated to making a lasting impression through our work, our people, and our relationships.

Job Summary

We are seeking a detail-oriented and reliable accounting assistant to support our accounting and project team in a busy construction environment. This role is responsible for billing, tracking, validation, and various general accounting support. The successful candidate will also work closely with our Shared Service Group/Head Office.

Main Responsibilities

1. Prepare completed billing packages, including standard invoicing, progress billings, holdback releases, and all required backups such as WCB and Stat Dec.
2. Price T&M (time and materials) by applying correct Force Account rates in Microsoft ACCESS and return to project managers / project coordinators with supporting backups.
3. Support project managers and coordinators by retrieving vendor invoices for cost validation and job analysis.
4. Assist in investigating and resolving billing discrepancies and support operational accountants and project managers with job cost analysis.
5. Update revenue/cost accruals in spreadsheets for month-end closing in the shared drive.
6. Follow up with consultants on overdue payments and with clients on unpaid invoices to expedite collections.
7. Monitor customer accounts for non-payments, delays, and irregularities.
8. Maintain up-to-date AR notes in JDE reflecting collection status and communication history.
9. Validate subcontractor invoices to ensure remarks are added on each PO receipt line for vouchering.
10. Collaborate with the Shared Services Group to resolve vouchering issues related to subcontractor invoices and JDE POs.
11. Assist payroll admin with heavy job timecard errors when needed.
12. Provide general administrative support, including occasional front desk coverage and other ad hoc duties.

Qualifications

• High School Diploma or GED required; post-secondary education in accounting is an asset.
• Excellent attention to detail and ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills for collaboration with project managers, clients, and departments.
• Minimum 1-2 years of accounts receivable or general accounting experience.
• Experience with Microsoft ACCESS, JDE, OnBase is an asset.
• Construction industry experience is an asset.
• Understanding of construction billing and subcontractor invoice validation.
• Ability to work independently and in a team.
• Moderate to advanced computer skills (Word, Excel, PowerPoint, Outlook).

Standard General Calgary offers growth opportunities, competitive wages and benefits, and a strong team environment in the construction industry.

We thank all applicants for their interest; only candidates selected for interviews will be contacted.