Accounting Assistant

LinHR Consulting Inc.; Ajax; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Accounting Assistant to join their team in Ajax. This role involves managing confidential documents, preparing invoices, and supporting general accounting functions. The ideal candidate will have a strong background in business administration or accounting, excellent organizational skills, and the ability to handle multiple priorities. The company values a positive work environment and is committed to inclusivity, making this an exciting opportunity for those looking to grow in their careers. Join a team that prioritizes employee well-being and offers comprehensive benefits.

Benefits

Dental care

Extended health care

Paid time off

Vision care

Free lunch

Qualifications

• 1+ year of experience in administrative or accounting support roles.
• Proficiency in Microsoft Office Suite and accounting software.

Responsibilities

• Prepare and manage confidential documents and customer invoices.
• Assist with bank reconciliations and maintain accurate financial records.

Skills

Microsoft Office Suite

Organizational Skills

Communication Skills

Attention to Detail

Confidentiality

Education

Post-secondary education in Business Administration

Accounting or related field

Tools

Accounting Software

ERP Software

Job description

LinHR's client specializes in distributing high-quality laminate flooring and related products. Established in 2014 in Toronto, Canada, they have expanded to 8 wholesale centers across the country, emphasizing cost-performance and convenient access for clients.

Their mission is to deliver continuous value to clients, foster a positive work environment for employees, and achieve steady business growth.

Position: Full-time Accounting Assistant

Location: Ajax, ON L1S 6N1

Salary: Regular salary of $3,300.00 per month plus annual bonus

Benefits include:

• Dental care
• Extended health care
• Paid time off
• Vision care
• Free lunch

Schedule:

• 8-hour day shift, Monday to Friday

Responsibilities

1. Prepare, format, and manage confidential documents including reports, correspondence, contracts, proposals, and presentations.
2. Prepare and issue customer invoices, process incoming payments, and reconcile accounts.
3. Assist with bank reconciliations and support general accounting functions.
4. Respond professionally and accurately to billing inquiries.
5. Maintain accurate financial records and assist with month-end closing processes.
6. Organize legal and administrative files such as contracts, WSIB documentation, insurance certificates, and bonding records.
7. Review and prepare documents for signature, ensuring proper record-keeping.
8. Reconcile corporate credit card statements according to financial policies.
9. Coordinate meetings, communications, and offsite events, managing logistics efficiently.
10. Support HR functions including onboarding and documentation in collaboration with the HR Manager.
11. Provide administrative support across departments as needed.
12. Handle inquiries professionally, representing the regional team with confidence and discretion.
13. Perform additional administrative duties to support daily operations.

Requirements

1. Post-secondary education in Business Administration, Accounting, or related field preferred.
2. At least 1 year of experience in administrative, office coordination, or accounting support roles.
3. Proficiency in Microsoft Office Suite; experience with accounting or ERP software is an asset.
4. Excellent organizational skills and attention to detail, capable of managing multiple priorities.
5. Strong written and verbal communication skills.
6. Discretion and professionalism in handling confidential information.
7. Self-motivated with the ability to work independently and collaboratively.
8. Experience with coordinating meetings, travel, or events is an asset.
9. Familiarity with HR processes and financial procedures is preferred.

LinHR is committed to providing accommodations for people with disabilities during the hiring process, in accordance with its Employment Accommodation Policy. Applicants should inform LinHR of their needs in advance.

LinHR is an equal opportunity employer dedicated to diversity, equity, and inclusion. We encourage qualified candidates from marginalized groups, including Indigenous, Black, 2SLGBTQI+ individuals, and persons with disabilities, to apply. We value employment equity and welcome applications even if candidates feel they may not meet every requirement but are motivated to contribute to our inclusive workplace.