Accounting & Administrative Coordinator

Atlantic Catch Data Limited; Halifax; On-site; CAD 42,000 - 54,000; Full time

Job summary

Atlantic Catch Data Limited in Beechville is seeking an Accounting & Administrative Coordinator for a full-time, on-site role. You will support payroll, prepare invoices, monitor receivables, assist with cash management and general ledger duties, and produce financial spreadsheets.

The ideal candidate has a minimum of three years’ experience in accounting or administration, strong Excel skills, meticulous attention to detail, and excellent written and verbal communication; bilingual

Qualifications

• Minimum of three years of relevant experience in accounting, bookkeeping, office administration, or a similar role.
• Fully bilingual in English/French would be considered an asset.
• Strong proficiency with Microsoft Excel and other Microsoft Office applications.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.

Responsibilities

• Accounting Support: Assist the Accountant with bi-weekly payroll processing.
• Accounting Support: Prepare and process customer invoices.
• Accounting Support: Monitor accounts receivable and assist with collection activities.
• Accounting Support: Assist with cash management activities, including recording receipts, preparing bank deposits, and reconciling transactions.
• Accounting Support: Assist with maintaining the general ledger.
• Accounting Support: Prepare and maintain spreadsheets for financial tracking, reporting, and analysis.
• Administrative Support: Answer and direct incoming telephone calls.
• Administrative Support: Control access to the office and maintain office security
• Administrative Support: Receive, sort, and distribute incoming mail and deliveries.
• Administrative Support: Prepare outgoing mail and courier shipments.
• Administrative Support: Manage office supply inventories and order supplies as required.
• Administrative Support: Maintain organized filing systems for administrative records.
• Administrative Support: Provide general administrative support to management and staff.
• Administrative Support: Perform other related duties as assigned.

Skills

Bilingual English/French

Excel skills

Organizational skills

Written and verbal communication

Task prioritization

Tools

Microsoft Excel

Microsoft Office

Job description

ACD is seeking a candidate to fill the Accounting & Administrative Coordinator position. This is a full-time, on-site position based at our office in Beechville.

The primary duties are:

Accounting Support

• Assist the Accountant with bi-weekly payroll processing.
• Prepare and process customer invoices.
• Monitor accounts receivable and assist with collection activities.
• Assist with cash management activities, including recording receipts, preparing bank deposits, and reconciling transactions.
• Assist with maintaining the general ledger.
• Prepare and maintain spreadsheets for financial tracking, reporting, and analysis.

Administrative Support

• Answer and direct incoming telephone calls.
• Control access to the office and maintain office security
• Receive, sort, and distribute incoming mail and deliveries.
• Prepare outgoing mail and courier shipments.
• Manage office supply inventories and order supplies as required.
• Maintain organized filing systems for administrative records.
• Provide general administrative support to management and staff.
• Perform other related duties as assigned.

Education and Experience Requirements

• Minimum of three (3) years of relevant experience in accounting, bookkeeping, office administration, or a similar role.
• Fully bilingual in English/French would be considered an asset.
• Strong proficiency with Microsoft Excel and other Microsoft Office applications.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.