A/P and Administrative Clerk

Ontario Association of Interval & Transition Houses; Midland; On-site; CAD 36,000 - 39,000; Full time

Job summary

Huronia Transition Homes is seeking an AP and Administrative Clerk to provide financial and HR administrative support for smooth daily operations. The role covers accounts payable/receivable, HR documentation, onboarding coordination, and office coordination with leadership teams.

The incumbent will maintain accurate records, support HR processes, and ensure compliant documentation while contributing to overall organizational efficiency and confidentiality in a nonprofit setting.

Qualifications

• Post-secondary degree or diploma in Office Administration, Business or HR.
• 1–3 years of administrative experience.
• Proficient with Microsoft 365.
• Highly organized with strong multitasking.
• Strong interpersonal and communication skills.
• Experience in nonprofit settings preferred.

Responsibilities

• Assist with scheduling and coordinating interviews and HR processes.
• Maintain and update employee files and HR documentation.
• Assist with onboarding documentation and coordination.
• Provide general administrative support to HR and finance teams.
• Process accounts payable/receivable tasks; track payments.
• Prepare petty cash and reconcile records.
• Complete bank deposits and maintain accurate transaction records.
• Reconcile supplier statements and identify discrepancies.
• Maintain organized financial and HR filing systems.
• Carry out additional duties as assigned.

Skills

Highly organized

Interpersonal skills

Teamwork

Multitasking

Discretion

Education

Post-secondary degree or diploma in Office Administration/Business/HR

Tools

Microsoft 365

Job description

The AP and Administrative Clerk is responsible for providing financial and human resources administrative support to ensure the efficient day-to-day operations of Huronia Transition Homes (HTH). This position supports accounts payable and receivable functions, assists with HR processes, and helps maintain accurate financial and personnel records while contributing to overall office coordination.

Responsibilities and Activities

HUMAN RESOURCES

• Assist with scheduling and coordinating interviews.
• Keeping all human resource documentation tools in order and up-to-date
• Prepare HR memos and correspondence as directed.
• Maintain and update employee files to ensure accuracy and compliance.
• Support onboarding processes, including documentation and coordination with internal teams.
• Assist with ensuring required employee documentation is current (e.g., training, certifications).
• Provide general administrative support to HR functions as needed.

FINANCIAL SUPPORT

• Process accounts payable, including invoice entry, verification, and filing.
• Assistwith accounts receivable tasks, including tracking and recording payments.
• Prepare and reconcile petty cash on a regular basis.
• Complete bank deposits andmaintainaccuratetransaction records.
• Assistwith reconciliation of supplier statements andidentifydiscrepancies.
• Maintainorganized financial records and supporting documentation.

OFFICE COORDINATION

• Support with organizational purchasing and procurement
• Distribute incoming and outgoing mail.
• Maintainfiling systems for financial and HR documentation.
• Provide general administrative support to finance and leadership teams.
• Carry out other duties and responsibilities as assigned.
• Ensure all financial and HR records areaccurate, complete, and up to date.
• File and organize documentsin accordance withorganizational policies

Qualifications

Post-secondary degree or diploma in relevant subject (Office Administration, Business, HR)

• 1-3 years experience in an administrative role
• Proficient in Microsoft 365
• Highly organized with the ability to manage multiple projects.
• Must have strong interpersonal skills and the ability to work both independently and in a team environment
• Familiarity with the way nonprofit organizations are structured
• Ability to handle confidential information with discretion.
• Must display interpersonal and communication skills, both verbally and written

REQUIRED COMPETENCIES

Teamwork:

• Work cooperatively and collaboratively with other members of the organization; demonstrate the ability to cooperate in achieving organizational goals and work objectives; share information and communicate effectively with team members; use effective conflict resolution skills.

Service Delivery:

• Recognize, meet, and effectively communicate regarding the unique service needs of individual women and children in service; role model and mentor others to develop the ability to apply a woman-centred approach to service delivery which demonstrates a comprehensive understanding of the organization’s mission, beliefs and aims, anti-racist/anti-oppression/harm reduction framework.

Policy, Procedure and Process Adherence:

• Thoroughly understand and apply appropriate organizational and operational policies, principles, procedures, methodologies, rules, guidelines and interpretations in all aspects of daily work.

Judgment/Decision Making:

• Demonstrate ability to analyze relevant information and evaluate alternate courses of action within scope of position; anticipate consequences and assume responsibility for actions taken.

Adaptability/Innovation:

• Demonstrate initiative to respond effectively to challenges and responsibilities; demonstrate flexibility when considering concepts, ideas and work practice; able to initiate new ideas and recommend innovative methods, processes and strategies.

Listening, Understanding and Responding

• Demonstrate the ability to practice active listening; to understand scenarios as they occur, and to respond appropriately when interacting with individuals and groups; liaise effectively and respectfully with team, supervisors, co-workers, service users and the general public.

Achieving Results:

• Able to achieve or surpass identified goals with appropriate use of supervision; consistently produce quality work by establishing priorities, implementing, monitoring and adjusting in order to meet objective and deadlines.

Technological Competence:

• Appropriately and efficiently use office equipment; use technology with fluency and ease; resolve routine problems without assistance; learn new technologies quickly and adapt to change easily; comply with computer and equipment use policy.

Intersectional Feminist Analysis:

• Provide all services and supports using an intersectional feminist approach which recognizes that social norms are set by the dominant social groups, and work towards dismantling those norms; recognize women’s individual and unique social locations and experiences of oppression; understand identities of gender, sex, sexual orientation, class, race, ethnicity, religion or spirituality, immigration status, and ability; understand the complexity of these identities, and connect these social locations to the multi-layered experiences of power, privilege and oppression, and how various social norms give or diminish power; Understand how oppression contributes to systemic injustice and social inequality; demonstrate a strong understanding of all forms of gender-based violence; demonstrate a commitment to continuing education as it relates to feminism and violence against women.

Work Within a Harm Reduction Philosophy:

• Demonstrate knowledge and understanding of harm reduction principles as an evidence-based framework; understand use, effects and impacts of substances and able to communicate both practical and functional aspects of harm reduction practices to the women we serve; meet women “where they are at” with a non-judgmental approach; demonstrate a commitment to continuous learning in regards to trends, strategies, legislation etc.

In keeping with our commitment to represent all our communities, indigenous women, francophone women, queer-identified and racialized women are especially encouraged to apply.

Compensation: $26.80 per hour.

AI disclosure: We do not use artificial intelligence or automated decision-making

tools at any stage of the candidate screening, evaluation, or selection process. All

hiring decisions are made by human reviewers.

Vacancy status: This is a new position vacancy.