26OCT48-Executive Assistant to the Superintendent of Education- Guelph Board Office

UGDSB International; Guelph; On-site; CAD 82,036,000 - 100,039,000; Full time

Job summary

The Upper Grand District School Board (UGDSB) invites applications for the Executive Assistant to the Superintendent of Education in Guelph. This 1.0 FTE, 35-hour week role offers hourly pay of $32.72–$39.90, with vacation pay, and an anticipated end date of August 27, 2027.

Reporting to the Superintendent, you will provide executive support, coordinate meetings, manage calendars and communications, and help with budget reconciliation and reporting while maintaining confidentiality.

Qualifications

• OSSD (Ontario Secondary School Diploma) or equivalent required.
• Minimum of 5 years of progressive administrative/executive support experience.
• Excellent computer skills including Microsoft Office, SDS, School Cash and EDSEMBLI.
• Ability to draft written responses on behalf of the Superintendent to stakeholders.
• Working knowledge of board policies and procedures.

Responsibilities

• Provide administrative support to the Superintendent of Education.
• Coordinate meetings, agendas, and minutes, including after-hours sessions as needed.
• Manage inquiries from parents, principals, and staff with tact and timeliness.
• Assist with budget reconciliation and tracking of reports.

Skills

Executive support

Organization

Communication

Confidentiality

Multi-tasking

Learning on the job

Education

OSSD or equivalent

Tools

Microsoft Office

SDS

School Cash

EDSEMBLI

Job description

Job Code: 26OCT48

Office, Clerical, Technical

CAREER OPPORTUNITY: EXECUTIVE ASSISTANT TO THE SUPERINTENDENT OF EDUCATION

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

The UGDSB employs a team of approximately 6,500 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 12 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students

The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non-Indigenous peoples.

We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.

Join a community that values innovation, fosters growth, and empowers you to make an impact. Learn more about us and Find Your Path .

THE OPPORTUNITY

The UGDSB is seeking a dynamic individual to join our team for a temporary full-time opportunity in the capacity of Executive Assistant to the Superintendent of Education.

Location: Guelph Board Office (500 Victoria Rd. N, Guelph, ON)

FTE and Hours: 1.0 FTE; 35 hours per week

Hourly Pay Rate : $32.72 - $39.90 per hour, plus applicable vacation pay in accordance with the ESA; wage rate effective September 1, 2025

Start Date: As soon as possible

End Date: Anticipated end date of August 27, 2027 with possibility of extension or may end earlier than anticipated

Board Information: 12-month position; temporary; full-time; Office, Clerical and Technical (OCT) Union

Vacancy Status: This posting is for an existing vacancy

Reporting to the Superintendent of Education, the responsibilities of the Executive Assistant to the Superintendent of Education are as follows:

Responsibilities:

This position will be responsible for performing administrative support for the Superintendent of Education, including but not limited to:

• Responding to both internal and external inquiries regarding elementary and secondary schools
• Communicate and coordinate regularly with Principals, Office Co-ordinators and board personnel from various departments
• Problem solving with respect to elementary and secondary school issues that arise
• Respond promptly to inquiries and parental / guardian or school concerns by providing support, relevant information, or corresponding with appropriate persons or departments to find a solution.
• Having an awareness and understanding of school operations and the various elements that go into decision making, including relevant policies, processes, or protocols, with initiative to seek information that may be relevant or appropriate to a situation.
• Booking venues and scheduling speakers or/and coordinating events with attention to financial and time constraints
• Budget reconciliation and monitoring
• Composing correspondence and reports
• Establishing and maintaining a tracking and monitoring procedure for a variety of reports
• Organizing agendas and backup material, attending meetings and preparing minutes (*some meetings may be after hours meetings to accommodate parent / guardian schedules)
• Collaborate with and contribute to the Executive Assistant team in a flexible manner that supports priorities or needs as they arise.
• Demonstrate excellent interpersonal skills to meet and respond tactfully and effectively with board employees and the public
• Other duties as assigned

Experience and Qualifications:

• O.S.S.D (Ontario Secondary School Diploma) or equivalent
• Minimum of 5 years of progressive experience providing strong administrative and/or executive support as deemed appropriate by the Board
• Excellent computer skills including but not limited to Microsoft Office, SDS, School Cash and EDSEMBLI and ability to use a variety of computer applications
• Ability to draft written responses on behalf of the Superintendent to a variety of stakeholders
• Working knowledge of board policies and procedures
• Excellent organizational, multi-tasking and record-keeping skills
• Knowledge of the functions and key personnel of all departments and units of the board
• Demonstrated ability to learn new tasks and to work with a minimum of supervision
• Demonstrated ability to adhere to confidentiality at all times
• Demonstrated ability to work effectively under strict timelines with accuracy
• Demonstrated ability to function well under pressure
• Proven ability to collaborate with others in a professional, respectful, equitable and inclusive manner.

INCLUSIVE RECRUITMENT & HIRING

The UGDSB is committed to building a diverse staff that is reflective of the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:

• First Nations, Inuit, and Métis peoples
• Persons of marginalized sexual orientations, gender identities, and gender expressions
• Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
• Persons with disabilities

At UGDSB, we recognize that individuals may hold overlapping identities, which shape their experiences in unique ways. We are committed to our responsibility to create and maintain inclusive, equitable environments where everyone can fully participate, thrive, and reach their potential. To learn more, please visit Safe, Equitable and Inclusive Schools.

Accommodation & Accessibility

If you require accommodation at any phase of the recruitment process, please contact [e-mail].

APPLICANT SELF-IDENTIFICATION QUESTIONS

The UGDSB is committed to fair and equitable hiring practices. As part of this commitment, we are collecting voluntary self-identification data to achieve an inclusive, diverse and representative workforce. The data aims to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process.

Access to this information is restricted to People, Leadership and Culture (Human Resources). Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15 in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. The UGDSB is committed to respecting the privacy of our staff, students and applicants. To learn more, please visit Policy 315 Privacy Protection and Information Access.

People, Leadership, and Culture (Human Resources) will use aggregate data from all forms (not individual data) for internal reporting. For more information on Human Rights at UGDSB, please visit Human Rights, Equity and Accessibility Office.

Completing the form is voluntary. If you prefer not to answer any or all questions, you can select “Prefer not to answer”. Choosing “Prefer not to answer” as a response will not impact your application or consideration for employment. If you have questions or concerns about this form, please contact [e-mail].

13-Oct-26