26OCT47 - Administrative Office Assistant - Principal of Program - Grant Evans Education Centre

UGDSB International; Orangeville; On-site; CAD 60,825,000 - 73,487,000; Full time

Job summary

Upper Grand District School Board is seeking an Administrative Office Assistant – Principal of Program for a temporary full-time role at Grant Evans Education Centre in Orangeville. Location: 40 Amelia St, Orangeville, ON.

1.0 FTE; 35 hours per week; Pay rate: $24.26–$29.31 per hour with vacation pay per ESA. Reporting to the Principal of Program, you will provide confidential administrative and financial support, assist with budgets, reconciliations and collaborate across departments to ensure

Qualifications

• OSSD or equivalent education and experience deemed equivalent by the Board.
• Experience and working knowledge of budget and accounting practices.
• Good understanding of Board purchasing and accounting policies and procedures.
• Excellent written and verbal communication skills with internal/external partners.
• Excellent computer skills including Microsoft Office and various databases.
• Demonstrated ability to maintain confidentiality at all times.
• Strong organizational and multitasking skills; works well in a team.

Responsibilities

• Maintain accurate financial records for the Program Services department.
• Track projects funded by the Ministry and prepare required reports.
• Handle departmental purchasing, generate PCard statements, invoicing, reimbursements, and journal entries.
• Order, track, and distribute supplies, technology, books and services.
• Coordinate event bookings and professional learning.
• Organize meetings, room bookings, agendas and minute taking.
• Perform other duties as assigned.

Skills

Budgeting

Purchasing

Microsoft Office

Communication

Confidentiality

Organization

Education

OSSD or equivalent

Job description

Job Code:26OCT47

Office, Clerical, Technical

CAREER OPPORTUNITY

ADMINISTRATIVE OFFICE ASSISTANT – PRINCIPAL OF PROGRAM

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD

The UGDSB employs a team of approximately 6,500 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 12 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students

The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non-Indigenous peoples.

We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.

Join a community that values innovation, fosters growth, and empowers you to make an impact. Learn more about us and Find Your Path.

THE OPPORTUNITY

The UGDSB is seeking a dynamic individual to join our team for a temporary full-time opportunity in the capacity of Administrative Office Assistant – Principal of Program.

Location: Grant Evans Education Centre (40 Amelia St, Orangeville, ON)

FTE and Hours: 1.0 FTE; 35 hours per week

Hourly Pay Rate: $24.26 - $29.31 per hour, plus applicable vacation pay in accordance with the ESA; wage rate effective September 1, 2025

Start Date: As soon as possible

End Date: Unknown end date

Board Information: 12-month position; temporary; full-time; Office, Clerical and Technical (OCT) Union

Vacancy Status: This posting is for an existing vacancy

Reporting to the Principal of Program, the Administrative Office Assistant – Principal of Program is responsible for providing confidential administrative and financial support to the Principal of Program. This role supports professional learning activities, budgets, financial reconciliation and works collaboratively with multiple departments to ensure effective delivery of services and resources.

Responsibilities

• Maintain accurate financial records for the Program Services department
• Track projects funded by the Ministry and prepare required reports
• Responsible for departmental purchasing, generating PCard statements, third-party invoicing, reimbursements, cheque requests, deposits, salary recoveries and journal entries
• Order, track and distribute supplies, technology, books and program services
• Coordinate event bookings and professional learning
• Organize meetings, room bookings, agendas and minute taking
• Other duties as assigned

Experience and Qualifications

• Ontario Secondary School Diploma (OSSD) or equivalent education and experience deemed equivalent by the Board
• Experience and working knowledge of budget and accounting practices
• Good understanding of Board purchasing and accounting policies and procedures
• Excellent written and verbal communication skills with the ability to interact effectively with internal departments and external vendors
• Excellent computer skills including but not limited to Microsoft Office and the ability to use a variety of computer applications and database.
• Demonstrated ability to adhere to confidentiality at all times
• Strong organizational and multitasking skills.
• Ability to work independently and as part of a team.
• Proven ability to collaborate with others in a professional, respectful, equitable and inclusive manner.

Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information, refer to the UGDSB's Criminal Record Check for requirements.

While we thank all applicants for their interest in working for the UGDSB, we wish to advise that only those selected for an interview will be contacted.

As part of our recruitment practices, Artificial Intelligence (AI) will not be used in the screening, assessment, or selection process for this job posting.

INCLUSIVE RECRUITMENT & HIRING

The UGDSB is committed to building a diverse staff that is reflective of the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:

• First Nations, Inuit, and Métis peoples
• Persons of marginalized sexual orientations, gender identities, and gender expressions
• Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
• Persons with disabilities

At UGDSB, we recognize that individuals may hold overlapping identities, which shape their experiences in unique ways. We are committed to our responsibility to create and maintain inclusive, equitable environments where everyone can fully participate, thrive, and reach their potential. To learn more, please visit Safe, Equitable and Inclusive Schools.

Accommodation & Accessibility

If you require accommodation at any phase of the recruitment process, please contact [e-mail].

APPLICANT SELF-IDENTIFICATION QUESTIONS

The UGDSB is committed to fair and equitable hiring practices. As part of this commitment, we are collecting voluntary self-identification data to achieve an inclusive, diverse and representative workforce. The data aims to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process.

Access to this information is restricted to People, Leadership and Culture (Human Resources). Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15 in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. The UGDSB is committed to respecting the privacy of our staff, students and applicants. To learn more, please visit Policy 315 Privacy Protection and Information Access.

People, Leadership, and Culture (Human Resources) will use aggregate data from all forms (not individual data) for internal reporting. For more information on Human Rights at UGDSB, please visit Human Rights, Equity and Accessibility Office.

Completing the form is voluntary. If you prefer not to answer any or all questions, you can select "Prefer not to answer". Choosing "Prefer not to answer" as a response will not impact your application or consideration for employment. If you have questions or concerns about this form, please contact [e-mail].