26-138 - Social Program Coordinator

Metis Nation British Columbia; Surrey; On-site; CAD 52,000 - 70,000; Full time

Job summary

Metis Nation British Columbia is seeking a Social Program Coordinator for the MNBC Ministry of Health and Wellness. The role focuses on coordinating day-to-day program activities, aiding Métis citizens with applications, and fostering strong relationships with government ministries and community partners.

The position involves administrative duties, budget tracking, event coordination, and ensuring programs align with Métis needs across communities.

Qualifications

• Proven ability to communicate effectively, both written and verbal.
• Experience in data entry and invoicing is an asset.
• Understanding of office management systems and procedures.

Responsibilities

• Coordinate health & wellness programs with MNBC Chartered Communities.
• Foster relations with Métis citizens and provide program info.
• Assist with program budgets and expenditure monitoring.
• Maintain program databases and funding/budget updates.
• Process invoices and create Purchasing Orders / Cheque Requisitions.
• Coordinate events and support staff coverage during absences.
• Respond to inquiries and route to appropriate staff.
• Prepare and file confidential records and reports.
• Participate in committees and project teams as required.

Skills

Communication

Data entry

Budgeting

Office management

Scheduling

Education

Diploma in Health Sciences / Education / Social Services

Tools

Office 365

Database software

Job description

The Social Program Coordinator oversees the day-to-day coordination of MNBC Ministry of Health and Wellness programs and services and identifies the health needs of Métis. The coordinator works collaboratively with other programs across Métis Nation BC as well as the Chartered Communities to ensure the development and implementation of the programs are aligned. This includes offering support for various programs and services available to Métis citizens and aiding them through the application process. The coordinator oversees day-to-day operations, assists in managing program budgets, and maintains crucial relationships with government ministries, community agencies, and stakeholders. Additionally, it includes administrative tasks like coordinating events, tracking program data, handling financial matters such as invoices and purchasing orders, managing email communications, and maintaining organized filing systems.

Duties and Responsbilites

• Engages with MNBC Chartered Communities regarding their specific health and wellness issues, and community readiness (e.g., Counselling, gaps in supportive care, assisted living, aging well at home) and implements culturally relevant programs and services.
• Enhances relationships with Métis citizens and provide available programs and services.
• Provides information to Métis citizens about available programs and services and support through the application process.
• Establishes and maintains an effective working relationship and ongoing communications with other ministries, community agencies, and key stakeholders.
• Oversees day-to-day operations, including calendar management, travel arrangements, and answering the telephone, in-person, and electronic inquiries or directing clients to appropriate individuals.
• Assists with monitoring expenditures within the established parameters; provides recommendations regarding budgeting priorities for the program.
• Supports in facilitation and coordinating events.
• Provides coverage for other coordinator staff during vacation, sick days, and as required.
• Tracks and updates the program database, which includes funding and budget updates.
• Receives and processes invoices.
• Creates Purchasing Orders and Cheque Requisition for the financial department.
• Processes mail-outs for various project work including digital mail.
• Develops and maintains electronic files.
• Performs a variety of administrative duties, including filing, photocopying, binding, scanning, sorting, and maintaining records in a confidential manner.
• Participates in committees and project teams as required.
• Undertakes related duties as assigned, consistent with the job grade of the position.
• Other duties may be assigned as needed to ensure the efficient operation of MNBC.
• Regular/ occasional attendance at meetings/ events that may require work and travel outside of normal business hours.

Supervision Given

• none

Qualifications

• Diploma in Health Sciences, Education, Social Services, or a related field from a recognized, post-secondary institution.
• Minimum of three (3) years of recent related experience in a healthcare setting or related
• A combination of relevant experience, education, and training will be
• Experience in data entry and invoicing is an asset.
• Knowledge of office management systems and procedures, including online scheduling systems.
• Understanding of the unique challenges Métis people face accessing the healthcare system and a desire to problem solve and provide possible solutions.
• Experience working with an Aboriginal organization/program that includes interacting and developing relationships with Aboriginal people and Aboriginal communities as well as government agencies and ministries, an asset.
• Demonstrated ability to effectively communicate both verbally and in writing.
• Proven ability to utilize strong interpersonal skills to deal with others effectively.
• Proven ability to prioritize tasks, meet deadlines, and work with minimal supervision.
• Proven ability to utilize, adapt and embrace new technologies, including Office 365 and other database/software required by the role.
• Knowledge and/or awareness of the historical and contemporary contributions made by Métis people in B.C.
• Possession of, or the ability to obtain, a Class 5 driver’s licence may be required.
• The position will require the completion of a Criminal Record Check and Vulnerable Sector Check.