2425-450 - Administrative Assistant 2 (OA11) - Sydney Waterfront Campus

Nova Scotia Community College - NSCC; Sydney; On-site; CAD 42,000 - 48,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to provide comprehensive support in a dynamic office environment. This role involves managing administrative tasks, assisting students, and ensuring smooth operations within the department. Ideal candidates will demonstrate exceptional customer service skills and a commitment to equity and inclusion. If you thrive in a fast-paced setting and are eager to contribute positively to a team, this opportunity offers a chance to make a meaningful impact while advancing your career in a supportive educational institution.

Qualifications

• Minimum 2 years of recent experience in a fast-paced office environment.
• Experience in cashiering or finance is an asset.

Responsibilities

• Provide administrative support to the Manager, Administrative Services.
• Handle cashiering and accounts receivable for student receivables.

Skills

Interpersonal Skills

Customer Service

Problem Solving

Critical Thinking

Communication

Education

Post-secondary certificate or diploma in Business

High school diploma with 10+ years of experience

Tools

Microsoft Office Suite

Office 365

SharePoint

PeopleSoft

Job description

Operational Support

Administrative Assistant 2 (OA11)

Education

Department of Administrative Services/Business Office

Two (2) Continuing full-time positions: Commencing March 17, 2025

Application deadline is 11:59pm, February 25, 2025

Competition No. 2425-450

Salary range: $42,176.04 to 47,189.29 annually

Qualifications

Qualifications and Occupational Experience:

1. The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience.
2. You have a minimum of two years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.
3. Experience as a cashier or relevant finance experience would be considered an asset.
4. You are familiar with and comfortable using computer applications such as Microsoft Office Suite, Office 365 and e-mail. Experience with SharePoint and PeopleSoft, or a similar ERP system, would be considered an asset.
5. You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.
6. Experience supporting/providing service to students and prospective students would be considered an asset.

Relevant Skills and Knowledge:

1. You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism.
2. You possess excellent interpersonal skills and are able to interact at all levels of an organization.
3. You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
4. Your superb team working skills enable you to contribute positively to a team environment.
5. You are known for your problem solving and critical thinking skills.
6. You are a strong communicator.

Responsibilities

Reporting to the Manager, Administrative Services, you will provide a full range of administrative support services to the Manager, Administrative Services. Duties will include but are not limited to cashiering, accounts receivable (A/R) for student receivables, answering incoming calls, providing support to students and assisting with their inquiries, and general office support to campus administration.

Additional Information

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [e-mail]. Our Employee Workplace Accommodation Policy can be found here.