Virtual Assistant/Personal Assistant

Totalperform; São Paulo; Teletrabalho; BRL 40.000 - 80.000; Tempo integral

Resumo da oferta

An established industry player is seeking a highly skilled Virtual/Personal Assistant to support its CEO. This exciting role requires a proactive individual with extensive experience in providing executive support, managing complex travel logistics, and handling personal tasks with discretion. The ideal candidate will thrive in a remote, fast-paced environment and possess excellent communication skills, particularly in English. If you have a knack for organization and a strong sense of professionalism, this position offers a unique opportunity to work closely with top-level executives and contribute to the success of a growing technology firm.

Qualificações

• 5+ years of experience supporting C-level executives, ideally in tech/startup.
• Proven ability to operate independently and anticipate needs.
• Excellent understanding of US business practices and communication styles.

Responsabilidades

• Manage the CEO’s calendar and coordinate meetings with stakeholders.
• Plan and manage complex domestic and international travel.
• Oversee personal calendar and coordinate household services.

Conhecimentos

C-level Executive Support

Calendar Management

Travel Coordination

Communication Skills

Discretion and Confidentiality

Ferramentas

Google Workspace

Microsoft Office

Slack

Zoom

Asana

Trello

Notion

Descrição da oferta de emprego

Position Overview

We are seeking a highly experienced, detail-oriented, and proactive Virtual/Personal Assistant to support the CEO of a growing technology company. This role is ideal for someone who has previously worked with US-based executives, is adept at managing multiple priorities, and thrives in a remote, fast-paced environment. The successful candidate will be expected to work independently with minimal supervision, while handling a wide range of professional and personal tasks with discretion and efficiency.

Key Responsibilities:

Executive Support:

• Manage and optimize the CEO’s calendar, prioritizing and coordinating meetings, conference calls, and events with US and international stakeholders.
• Handle email and communications—screen, respond, and draft correspondence with a clear, professional tone.
• Coordinate and prepare for virtual and in-person meetings—agendas, minutes, presentations, and follow-ups.
• Assist with strategic projects, research, and report preparation.
• Serve as a gatekeeper and bridge for smooth communication between the CEO and teams/partners.

Travel & Logistics Management:

• Plan and manage complex domestic and international travel including flights, hotels, transportation, and itineraries.
• Ensure timely arrangement and coordination of visa applications and compliance with travel policies.
• Handle logistics for business and personal events, including meetings, conferences, and social engagements.

Personal Assistance:

• Oversee personal calendar management including appointments, family events, and special occasions.
• Coordinate personal tasks such as household services, purchases, gift arrangements, and other ad hoc needs.
• Manage personal finances, including expense reports and budget tracking.

Administrative & Project Coordination:

• Work on special projects assigned by the CEO, delivering high-quality outputs with minimal direction.
• Maintain and organize digital files and documents in cloud-based systems (Google Drive, Dropbox, etc.).
• Provide ongoing status updates and proactively identify areas where support may be needed.

Requirements:

• 5+ years of experience supporting C-level executives, preferably in a US-based technology or startup environment.
• Proven ability to operate independently, anticipate needs, and take initiative without micromanagement.
• Excellent understanding of US business practices, culture, and communication styles.
• Proficiency with tools like Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (Asana, Trello, Notion, etc.).
• Superior written and verbal English communication skills with attention to clarity and tone.
• Strong sense of discretion, confidentiality, and professionalism.

Preferred Qualifications:

• Experience supporting remote US-based executives or founders in tech/startups.
• Familiarity with CRM platforms, social media management, or basic bookkeeping.
• Comfortable navigating global time zones for scheduling and coordination.