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Virtual Assistant – Logistics, Events & Content Support (Remote)

buscojobs Brasil

São Paulo

Teletrabalho

BRL 20.000 - 80.000

Tempo integral

Hoje
Torna-te num dos primeiros candidatos

Resumo da oferta

A leadership-focused organization is seeking a Virtual Assistant to manage logistics, coordinate events, and protect executive time. The role involves travel management, event scheduling, and maintaining operational workflows. Ideal candidates are detail-oriented, proactive communicators, and independent problem-solvers. The position offers a starting salary of $1,200/month and is fully remote.

Qualificações

  • Strong ability to manage logistics and details.
  • Experience in event coordination and calendar management.
  • Excellent communication and customer service skills.

Responsabilidades

  • Manage travel bookings and vendor coordination.
  • Coordinate events and manage logistics for workshops.
  • Oversee book shipments and maintain inventory.

Conhecimentos

Methodical & Detail-Oriented
Proactive Communicator
Strong in Logistics Coordination
Assertive Calendar & Boundary Protector
Organized Project Manager (Light)
Customer-Service Minded
Tech-Comfortable
Independent Problem-Solver
Descrição da oferta de emprego

At AI Leadership, we believe in clarity, structure, and well-run operations that allow our team to focus on the work that creates the greatest impact. From coordinating events to managing logistics, the details matter—and we’re looking for someone who can own those details with precision and consistency.

The Vision

We are seeking a Virtual Assistant (VA) to own recurring logistics, event coordination, and operational enforcement that protect leadership time and uphold Bright-Line Rules. This role ensures smooth execution of travel, events, podcast production, book shipments, and administrative support — while actively defending the CEO’s and Head of Operations’ calendars from low-leverage demands.

Role Responsibilities

The core priorities for this role include:

  • Travel & Reservations Management: Fully own travel booking, handle vendor coordination, and maintain detailed itineraries.
  • Event & Workshop Management: Schedule and coordinate events, manage logistics, and keep SOPs up to date.
  • Book Shipments & Inventory Management: Manage book shipment requests, coordinate special shipment needs, and maintain accurate inventory counts.
  • Calendar Defense & Bright-Line Enforcement: Protect calendar blocks, run gatekeeping scripts, and maintain a Bright-Line Rules tracker.

Skills & Attributes We’re Looking For

  • Methodical & Detail-Oriented
  • Proactive Communicator
  • Strong in Logistics Coordination
  • Assertive Calendar & Boundary Protector
  • Organized Project Manager (Light)
  • Customer-Service Minded
  • Tech-Comfortable
  • Independent Problem-Solver

Our Values

  • Create remarkable experiences
  • Always be growing
  • Deliver results
  • Do the right thing
  • Practice what we teach

Compensation & Location

Starting at $1,200 / month (full-time, ~40 hours / week) and remote location.

Application Process

  • Send Resume (PDF titled "Lastname.Firstname.VA.pdf").
  • Strategic Thinking Exercise: Outline an approach to ensure an executive stays focused on their highest-impact work.
  • Process Optimization Proposal: Share an example of how you’ve improved an operational workflow in the past.
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