Virtual Assistant – Logistics, Events & Content Support (Remote)

buscojobs Brasil; Bahia; Teletrabalho; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A remote operations firm is seeking a detail-oriented Virtual Assistant to manage logistics, event coordination, and administrative support. This role is crucial for protecting executive time and ensuring efficient operations. The ideal candidate has strong logistical skills and a customer-service mindset, with compensation starting at $1,200 per month.

Qualificações

• Proven experience in logistics and event management.
• Ability to protect executive calendars from low-leverage demands.
• Strong organizational and project management skills.

Responsabilidades

• Manage all travel bookings and vendor coordination.
• Coordinate events and maintain up-to-date standard operating procedures.
• Handle book shipment requests and maintain inventory accuracy.
• Protect executive calendar time and maintain task tracking.

Conhecimentos

Methodical & Detail-Oriented

Proactive Communicator

Strong in Logistics Coordination

Assertive Calendar & Boundary Protector

Organized Project Manager (Light)

Customer-Service Minded

Tech-Comfortable

Independent Problem-Solver

Descrição da oferta de emprego

At AI Leadership, we believe in clarity, structure, and well-run operations that allow our team to focus on the work that creates the greatest impact. From coordinating events to managing logistics, the details matter—and we’re looking for someone who can own those details with precision and consistency.

The Vision

We are seeking a Virtual Assistant (VA) to own recurring logistics, event coordination, and operational enforcement that protect leadership time and uphold Bright-Line Rules. This role ensures smooth execution of travel, events, podcast production, book shipments, and administrative support — while actively defending the CEO’s and Head of Operations’ calendars from low-leverage demands.

Role Responsibilities

The core priorities for this role include:

• Travel & Reservations Management: Fully own travel booking, handle vendor coordination, and maintain detailed itineraries.
• Event & Workshop Management: Schedule and coordinate events, manage logistics, and keep SOPs up to date.
• Book Shipments & Inventory Management: Manage book shipment requests, coordinate special shipment needs, and maintain accurate inventory counts.
• Calendar Defense & Bright-Line Enforcement: Protect calendar blocks, run gatekeeping scripts, and maintain a Bright-Line Rules tracker.

Skills & Attributes We’re Looking For

• Methodical & Detail-Oriented
• Proactive Communicator
• Strong in Logistics Coordination
• Assertive Calendar & Boundary Protector
• Organized Project Manager (Light)
• Customer-Service Minded
• Tech-Comfortable
• Independent Problem-Solver

Our Values

• Create remarkable experiences
• Always be growing
• Deliver results
• Do the right thing
• Practice what we teach

Compensation & Location

Starting at $1,200 / month (full-time, ~40 hours / week) and remote location.

Application Process

• Send Resume (PDF titled "Lastname.Firstname.VA.pdf").
• Strategic Thinking Exercise: Outline an approach to ensure an executive stays focused on their highest-impact work.
• Process Optimization Proposal: Share an example of how you’ve improved an operational workflow in the past.