TMF Associate

Alimentiv; São Paulo; Hybride; BRL 60 000 - 90 000; Plein temps

Avantages offerts par ce poste

Home-based with occasional office_visi

Résumé du poste

Alimentiv in São Paulo, Brazil, is seeking a TMF Associate to manage Trial Master File content across the study lifecycle, ensuring complete and inspection-ready TMFs.

You will partner with study teams to create and maintain TMF management documents, perform regular inventories, provide TMF training, and uphold ALCOA principles in documentation, with a home-based arrangement and occasional office visits as needed.

Qualifications

• College diploma/degree and 1–3 years of related TMF experience.
• Understanding of TMF organization, implementation, and archival.
• Ability to apply ALCOA principles to TMF oversight.
• Strong time management and problem-solving skills.

Responsabilités

• Serve as the primary TMF contact for assigned studies.
• Ensure TMF is complete and inspection-ready throughout the study lifecycle.
• Create study-specific TMF management documents (File Index, Expected Document Lists and TMF Management Plan).
• Develop and maintain study-specific work instructions.
• Maintain quality control schedule and periodic TMF inventories.
• Review incomplete documents and escalate as needed.
• Reconcile expected document lists with study events.
• Prioritize and resolve TMF help desk tickets.
• Provide TMF training to internal and external stakeholders.
• Process and review documents applying ALCOA and scanning best practices.

Connaissances

Time management

Problem solving

ALCOA

Documentation

Formation

College diploma/degree

Outils

Microsoft Office

Description du poste

Job Title:TMF Associate

Employment Type:Full time, Permanent

Job Reports To:Manager, TMF Operations

Department/Unit Name: TMF Operations

Job Summary:

Responsible for the management of the Trial Master File (TMF) content and associated processes during the study life cycle from study setup to transfer/archiving. Work in partnership with study teams during periodic file reviews and audits to address findings related to theTMF. Manage access and organization of the controlled electronic file repository, in line with the defined file structure and accessmanagement framework. Work proactively and successfully within a cross-functional team. Communicate and promote department andcompany goals and practices. Interact with stakeholders in a way that fosters a positive working atmosphere and encompasses aprofessional and helpful attitude. Time allocated may be adjusted based on need.

Positions Available: 2; Note this position is cross-listed in multiple countries.

Service Delivery

• Serveas the primary TMF contact for assigned studies.
• Ensure TMF is completeand “inspection ready” throughout study lifecycle and documents are filed contemporaneously.
• Work with Team Leadto create study specific TMF management and oversight documents (e.g., File Index, Expected Document Lists and TMF Management Plan) in alignment with study.
• Develop and maintainstudy-specific work instructions, as needed.
• Utilizeorganization skills to maintain a quality control schedule and perform periodic inventories of study TMF to ensure completeness.
• Review andcommunicate out-of-scope and/or incomplete documents to study teams; escalating as needed.
• Reconcile expecteddocument lists based on study events and milestones.
• Prioritizeand resolve TMF help desk tickets; may include triaging activities.
• Provide study specificTMF training to internal and/or external stakeholders, as needed.
• Process andreview documents, following applicable scanning and best practices and bestpractices, and applying ALCOA principles appropriately.
• Fileand retrieve TMF documents in a timely manner.

Department Support

• Complete routine administrative tasks in a timely manner (e.g., timesheets, metrics).
• Participate in discussions, decisions and sharing of knowledge in department meetings, periodic presentations, and smaller working groups.
• Seek opportunities to assist in the development, implementation and maintenance of internal systems (e.g., databases used to manage records).
• Provide mentorship and training to junior level staff.
• Propose suggestions and work on the development and maintenance of department quality system documents to improve efficiencies.

Qualifications

• The successful candidate will possess a college diploma/degree and 1-3 years of relative related experience or on going training. They will have an understanding of TMF organization, implementation, and archival including relevant regulations and guidance to assure quality and integrity of TMFs. Have the ability to incorporate the principles of ALCOA in relation to TMF oversight. Utilize skills in time management and problem-solving. Identify challenges and problems and take the initiative to identify solutions. Demonstrated computer literacy, proven functional knowledge of Microsoft packages and potential to develop.

Working Conditions

• - Home based, with the ability to go into office occasionally if needed.
• *Accommodations for persons with disabilities are available on request in respect of all aspects of the recruitment and selection lifecycle. Requests can be directed to [e-mail]